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2008 STAR Pre-ID Workshop Webcast

2008 STAR Pre-ID Workshop Webcast. December 5, 2007 START TIME 9:00 AM Presenter: Jonathan Halling. Objectives. District STAR coordinators will know: What data are required to Pre-ID CST Writing administration(s) CST, CMA, CAT/6, CAPA, STS Multiple-Choice administration(s)

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2008 STAR Pre-ID Workshop Webcast

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  1. 2008 STARPre-ID WorkshopWebcast December 5, 2007 START TIME 9:00 AM Presenter: Jonathan Halling STAR Pre-ID

  2. Objectives District STAR coordinators will know: • What data are required to Pre-ID • CST Writing administration(s) • CST, CMA, CAT/6, CAPA, STS Multiple-Choice administration(s) • EAP Essay administration • How and when to submit data • The benefits of • Supplemental/Late Label process • Extended Data Corrections process STAR Pre-ID

  3. Agenda • 2008 enhancements and changes • Pre-ID options and charges • How to Pre-ID for each administration • CST Writing Application • Multiple Choice • Early Assessment Program (EAP) Essay • Data review and data rules BREAK • Timeline • File format and upload process • Online data entry • Late/Supplemental Labels • Extended Data Corrections STAR Pre-ID

  4. 2008 Pre-ID Enhancements and Changes STAR Pre-ID

  5. 2008 Changes • Charge for STS Pre-ID and address printed on STS Student Report • Access to data after Pre-ID Cutoff Date • Able to edit student demographic data • Unable to delete file or individual student records • Supplemental/Late labels period extended • Pre-ID file layout changes STAR Pre-ID

  6. Pre-ID Options and Charges STAR Pre-ID

  7. Pre-ID Options • Documents • Advantage: Documents are pre-coded • Disadvantage: Data required approximately 8 weeks prior to testing • Labels • Advantage: Later submission of data approximately 5 weeks prior to testing • Disadvantage: Time spent to apply labels to answer documents STAR Pre-ID

  8. Pre-ID Options • Late/Supplemental Labels • Advantage • Data submitted minimum of 7 calendar days prior to LAST day of testing • Reduces or eliminates hand-marking demographic data • Disadvantage • Additional shipment to the district • Additional charge STAR Pre-ID

  9. Pre-ID Charges • Documents and Labels • CST Writing: No charge • EAP Essay: No charge • Multiple Choice Grades 2 and 6–11 • $0.38 for CST per student • Multiple Choice Grade 3 • $0.38 for CST, CMA, and CAT/6 per student • Multiple Choice Grade 4 and 5 • $0.38 for CST and CMA per student • CAPA • $0.38 per student • STS • Additional $0.38 per student • Supplemental/Late Labels • CST Writing, EAP Essay, CST/CMA/CAT/6 (M/C), CAPA, and STS: $0.44 STAR Pre-ID

  10. Pre-ID Costs • Optional • Parent/Guardian address: • Additional $0.22 per report • Address printed on CST, CMA, CAPA, and STS individual student reports • E.g. Grade 4 student receiving CST, CMA, and STS reports = $0.44 • One charge for CST and CMA • Additional charge for STS • Purchase Order requiredfor all Pre-ID • One PO to cover all Pre-ID charges STAR Pre-ID

  11. Reminder2008 Pre-ID • No Purchase Order (PO) = No Pre-ID • Send PO for “STAR Pre-ID Services” to ETS: • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC • Fax — 800-541-8455 STAR Pre-ID

  12. How to Pre-ID for Each Administration STAR Pre-ID

  13. CST Writing Application Administrations • Separate file(s) from multiple-choice Pre-ID file(s) • Include grade 4 and 7 students only • Students in grade 4 taking CMA–ELA should NOT be included • Students in grades 4 and 7 assessed with CAPA should NOT be included • Multiple-Choice Test Administration Period (Pos 214–215) • Leave BLANK • Writing Test Date (Pos 216–217) • “01” if file contains students testing on March 04 • “02” if file contains students testing on April 29 • Requires minimal demographic data to be submitted STAR Pre-ID

  14. CST Writing Application Administrations • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID (recommended) • Writing Admin Number (01, 02) • Student ID locally assigned (optional) STAR Pre-ID

  15. Multiple-Choice Administrations • Separate file for each administration • Multiple-Choice Test Administration Period (Pos 214–215) • “01” – “08” • Writing Test Date (Pos 216–217) • Leave BLANK • Include students in all grades • Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST Writing and EAP Essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC Administration STAR Pre-ID

  16. Multiple-Choice Administrations(Continued) • Students assessed with CST only • Leave CAPA test (Pos 211), CMA tests (Pos 218–220) BLANK • Grade 2 • Each record will create a Pre-ID test booklet or label • Grade 3 • Each record will create Pre-ID CST and CAT/6 test booklets or 2 labels • Grades 4–11 • Each record will create a Pre-ID answer document or label STAR Pre-ID

  17. Multiple-Choice Administrations(Continued) • Students assessed with CMA only • Disability code (Pos 189–191) must NOT equal “000” • Leave CAPA test (Pos 211) BLANK • Leave Special Education Exit Date (Pos 239–246) BLANK • Grade 3 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create Pre-ID CMA, and CAT/6 test booklets, or 2 labels • Grade 4 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • “Y” if Student will be assessed with CMA–Science (Pos 220) • Each record will create a Pre-ID answer document or label STAR Pre-ID

  18. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 3 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create Pre-ID CST, CMA, and CAT/6 test booklets or 3 labels • Grade 4 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • Indicate in Pos 218, 219 and 220 which content area(s) will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 BLANK • Each record will create a Pre-ID answer document or label STAR Pre-ID

  19. Multiple-Choice Administrations(Continued) • Students assessed with CAPA • Grades 2–11 • “Y” if Student with significant cognitive disability will be assessed with the CAPA (Pos 211) • Disability code (Pos 189–191) must NOT equal “000” • Each record will create a Pre-ID CAPA Answer document or label STAR Pre-ID

  20. Multiple-Choice Administrations(Continued) • Students assessed with STS in addition to CST and/or CMA • Grades 2 and 3 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English Learner • Creates an additional Pre-ID STS test booklet or label Grade 4–7 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English Learner • Creates an additional Pre-ID STS answer document or label STAR Pre-ID

  21. EAP Writing Essay Administration • Separate file from multiple-choice Pre-ID file(s) • Include grade 11 students only • Students in grades 11 assessed with CAPA should NOT be included • Multiple-Choice Test Administration Period • Leave BLANK (Pos 214–215) • Writing Test Date (Pos 216–217) • “03” • Requires minimal demographic data to be submitted STAR Pre-ID

  22. EAP Writing Essay Administration • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID (recommended) • Writing Admin Number (03) • Student ID locally assigned (optional) STAR Pre-ID

  23. 2008 Pre-ID Data Review and Data Rules STAR Pre-ID

  24. Pre-ID Documentation • Pre-ID Layout • Download from CDE Web site • http://www.cde.ca.gov/ta/tg/sa/documents/preidstar0708.doc • Pre-ID Instruction Manual • Released with software November 29 • http://www.startest.org/instruct.html STAR Pre-ID

  25. 2007 Pre-IDFile Changes • New Fields • Country of Origin (Pos 170-171) (Optional) • Valid only for students taking STS • Table of codes in Appendix of Pre-ID File Data Layout • Student will be assessed with CMA–ELA (Pos 218) • Valid only for students in Grades 3–5 • Disability code (Pos 189–191) must NOT equal “000” • Student will be assessed with CMA–Math (Pos 219) • Valid only for students in Grades 3–5 • Disability code (Pos 189–191) must NOT equal “000” • Student will be assessed with CMA–Science (Pos 220) • Valid only for students in Grade 5 • Disability code (Pos 189–191) must NOT equal “000” STAR Pre-ID

  26. 2007 Pre-IDFile Changes • New Rules • Student will also be assessed with the STS (Pos 29) • Valid for Grades 2–7 • Special Education – Primary Disability (Pos 189-191) • Use new California Special Education Management System Information System (CASEMIS) codes STAR Pre-ID

  27. Pre-ID Data RemindersHandling illegal characters • Non-alphanumeric characters • Student name • Records are written to error table • Districts MUST clean up these records • If character is not removed record will NOT be used to Pre-ID • Delivery name and Teacher name • Records are written to error table • If character is not removed record WILL still be used to Pre-ID • Character will be removed when data extracted on Pre-ID cutoff date STAR Pre-ID

  28. Pre-ID Data RemindersStudent’s Street Address • Valid characters extended to include 6 special characters • Number symbol # • Period . • Forward slash / • Hyphen – • Ampersand & • Comma , • Text Files ONLY • Records containing commas will initially be placed on the error table but will be sent for Pre-ID • Recommend NOT using comma in student address if possible • ALL other non-alphanumeric characters will be REPLACEDwith a space STAR Pre-ID

  29. Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections • Submit form prior to uploading data to avoid records being reported as being “in error.” • Allow 24 hours after submitting form before loading data. • Data may be added online after the Pre-ID Cutoff Date using Extended Data Corrections, or hand-marked on answer documents STAR Pre-ID

  30. Pre-IDData Review • Test Program ID (Pos 1) • Must be “1” • County/District Code (Pos 22–28) • Must be the 7 digit CD code of district uploading data • Student will also be assessed with STS (Pos 29) • Grades 2–7 only • Primary Language must be “01” (Spanish) AND English Proficiency must be “3” (English Learner) • Only include “Y” for students that the district will test with STS • Required to take STS: • Receiving instruction in Spanish OR • Will have attended U.S. schools less than 12 months at the time of the first day of testing (regardless of whether they receive instruction in English or Spanish) • Optionally test (District choice) if: • Student is receiving instruction in English and enrolled in U.S. schools 12 months or more STAR Pre-ID

  31. Pre-IDData Review • Delivery Name Pos (61–80) • Used to sort Pre-ID docs/labels • Documents are shrink-wrapped by “Delivery name” • Usually a teacher or classroom name • Converts non-alpha characters to blank • Delivery Code (Pos 81–90) • Alternative or additional field to determine sort order of Pre-ID documents/labels • Documents NOT shrink wrapped by “Delivery code” • Usually a classroom number • Field converted to blank if contents include alpha (A–Z, a–z) characters STAR Pre-ID

  32. Pre-IDData Review • Grade (Pos 91–92) • Must be a valid grade for the school • Check district Profile data • Enrollment grade of student • No out-of-level testing allowed • Student’s name (Last, First, Middle initial) (Pos 93–113) • Non-alpha characters converted to blank • Student’s ID Number locally assigned — optional (Pos 114–123) • Used to match grades 4 and 7 Writing with multiple-choice test if SSID not available • Used to match grade 3 CST, CMA, and CAT/6 tests if SSID not available • Used to match grade 11 EAP Essay with multiple-choice test if SSID not available STAR Pre-ID

  33. Pre-IDData Review • SSID (Pos 133–142) • Statewide Student Identifier • Required for all students • Used to match grades 4 and 7 Writing with multiple-choice test • Used to match grade 3 CST, CMA, and CAT/6 tests • Used to match grade 11 EAP Essay with Multiple-Choice test • Parent Education Level (Pos 167–168) • Highest education level of parent(s)/guardian(s) • Enter “15” for “Unknown or Declined to State” STAR Pre-ID

  34. Pre-IDData Review • Program Participation (Pos 176–180) • Mark each with a “Y” or “N” • English Learner date first enrolled in school in the United States (Pos 192–199) • Required only if English Proficiency is “3” (English Learner) • R-FEP Date Reclassified (Pos 200–207) • Required only if English Proficiency is “4” (Reclassified–Fluent English Proficient) • R-FEP student scored Proficient or Advanced 3 years on ELA–CST (Pos 208) • After reclassification • Does not need to be 3 consecutive years • Leave BLANK for grades 2–4 STAR Pre-ID

  35. Pre-IDData Review • English Learner enrolled in school in the United States less than 12 months at time of testing (Pos 209) • “Y” or leave blank • Required only if English Proficiency is “3” (English Learner) • Student with significant cognitive disability will be assessed with CAPA (Pos 211) • “Y” will cause CAPA document to be Pre-ID’d • Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents • Blank will cause a Pre-ID CST or CMA document or label STAR Pre-ID

  36. Pre-IDData Review • CBEDS District (Pos 212) and School (Pos 213) • Continuous enrollment from October to first day of testing • Multiple-choice test administration (Pos 214–215) • Must contain leading zero • School must have an order for the administration • If MC admin is completed leave Writing administration BLANK • Writing test administration (Pos 216–217) • Must contain leading zero • School must have order for the administration • Use “03” for EAP Essay • If WA admin is completed leave multiple-choice administration BLANK STAR Pre-ID

  37. Pre-IDData Review • Student will be assessed with CMA–ELA (Pos 218) • Valid for grades 3–5 • Disability code (Pos 189–191) must NOT equal “000” • At grade 3 creates a Pre-ID CMA test booklet • Student will be assessed with CMA–Math (Pos 219) • Valid for grades 3–5 • Disability code (Pos 189–191) must NOT equal “000” • At grade 3 creates a Pre-ID CMA test booklet • For grade 3 if both CMA–ELA and CMA–Math are “Y” a Pre-ID CST test booklet will NOT be created • Student will be assessed with CMA–Science (Pos 220) • Valid for grade 5 only • Disability code (Pos 189–191) must NOT equal “000” STAR Pre-ID

  38. Pre-IDData Review • Student receives special education services at an NPS (Pos 231) • Only valid if Primary Disability is not “000” • If school code is “0000001” then this field must be “Y” • NPS school code (Pos 232–238) • 7-digit code obtained from CDE Web site http://www.cde.ca.gov/ • Exit Date from Special Education Services (Pos 239–246) • Format YYYYMMDD • Valid Range 20040101 to 20080812 • Only valid if Primary Disability is “000” • Not required for all Primary Disability “000” • Students who have never received special education services STAR Pre-ID

  39. Pre-IDData Review • County/District Code for student’s residence if residence is other than district where student attends school/receives services. (Includes students in county office of education special education programs.) (Pos 247–253) • Only required for students with IEP plans who are enrolled in a school or county office of education program but reside in another district • Must be a valid County/District code • Only valid if Primary Disability is not “000” • Leave blank if student resides in the district where instruction is being provided • Leave blank for all other students STAR Pre-ID

  40. Pre-IDData Review • Parent/Guardian address data (Pos 331–421) • Additional charge • Address printed on STAR Student Reports • CST, CMA, CAPA, and STS • Customer Pre-ID Data Field (Pos 422–500) • Any alphanumeric data • Data returned on district’s CD STAR Pre-ID

  41. Pre-IDData Review • Teacher name data (Pos 501–550) • No additional charge • Used to create “California Report for Teachers” • Names can be overridden with SGID sheet when returning answer documents for scoring • Reminder – Only ONE name can be marked on the SGID sheet • Filler • Leave blank where this appears STAR Pre-ID

  42. QuestionsBreak – 15 minutes STAR Pre-ID

  43. Timeline CST Writing and EAP Essay Pre-IDCutoff Date Feb 27 March 4 March 5 March 24 March 31 New Upload file or enter online Grades 4 and 7 Additional Upload file or enter online Grades 4 and 7 CST Writing make up day New Last Day EAP Testing Last Day for EAP Essay Pre-ID Last Day for CST Writing Pre-ID 1st Day CST Writing & 1st Day EAP Essay Upload file or enter online Grade 11 Additional Upload file or enter online Grade 11 2 day blackout period STAR Pre-ID

  44. 2 day Blackout Period Timeline Multiple-Choice Administration First Day of Testing Last Day of Testing Pre-IDCutoff Date Supplemental/Late Pre-IDCutoff Date New Edit using Extended Data Corrections Upload file or enter online Download file and upload with edits or edit online Edit using Extended Data Corrections Additional Upload file or enter online Download file and upload with edits or edit online Approx. 6–9 Weeks Approx. 3 Weeks 1 Week STAR Pre-ID

  45. Data Extracted for Pre-ID • Administration set up as Pre-ID Type “Documents” • Database will be searched automatically for new data records on the following dates: • Pre-ID Cutoff Date • Pre-ID documents will be produced at .38 cent rate • 21 days later on the regular Pre-ID Labels cutoff date • Pre-ID labels will be produced at .38 cent rate • 7 days Prior to Last day of testing • Pre-ID labels will be produced at .44 cent rate • Districts can request an additional labels production date sometime between the automatic regular label and supplemental/late label cutoff dates by calling STAR TAC • Pre-ID labels will be produced at .44 cent rate STAR Pre-ID

  46. Data Extracted for Pre-ID • Administration set up as Pre-ID Type “Labels” • Database will be searched automatically for new data records on the following dates: • Pre-ID Cutoff Date • Pre-ID labels will be produced at .38 cent rate • 7 days Prior to Last day of testing • Pre-ID labels will be produced at .44 cent rate • Districts can request an additional labels production date sometime between the automatic regular label and supplemental/late label cutoff dates by calling STAR TAC • Pre-ID labels will be produced at .44 cent rate STAR Pre-ID

  47. Question Time A new student enters the district prior to the Pre-ID cutoff date but you do not have all the student’s demographic data. What would you do to avoid hand-marking an answer document? STAR Pre-ID

  48. Question Time A new student enters the district 10 days prior to first day of testing but you do not have all the student’s demographic data. What would you do to avoid hand-marking an answer document? STAR Pre-ID

  49. Question Time A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is testing has started and the district has now obtained this data. Can this data be associated with the student without the district incurring a charge? If so, how? STAR Pre-ID

  50. Question Time A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is being tested ended yesterday and district has now obtained this data. Can this data be associated with the student without the district incurring a charge? If so, how? STAR Pre-ID

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