NCNR Chemical Laboratory Safety Training

1. NCNR Chemical Laboratory Safety Training For Instrument Scientists

2. Introduction • At NIST, providing a safe environment for employees and visitors is our number one priority. • This training is to be an introduction to NIST regulations for new instrument scientists and a refresher course for current instrument scientists. • The policies outlined in this presentation must be followed by staff and visitors to ensure compliance with NIST regulations. • The training is divided in two parts: • General guidelines – local contact responsibilities, shipping, etc. • Laboratory guidelines – information for using the laboratories that both the staff and users must know

3. Safety Guidelines at NIST • At NIST, we follow OSHA regulations. Refer to the NIST Laboratory Safety Manual for details on how the OSHA regulations are implemented at NIST: http://www-i.nist.gov/admin/ohsd/hslsmcon.htm. • NCNR specific safety guidelines can be found at the NCNR Safety website: http://www.ncnr.nist.gov/safety/index.html.

4. Before the User Arrives – Your Responsibility • Read the proposal • Email and ask for the following information: • What is the sample or samples? • Chemical names, concentration, MSDS (of the sample or components), and what is it soluble in. The solubility information is needed only for SANS, Spin Echo, and sometimes Reflectometry. • Will the sample be prepared at the NCNR? • What equipment is needed? • What chemicals are needed? How much? • How long will it take to prepare the sample? • What types of problems have been encountered in the past? • How many people will be coming for the experiment?

5. Before the User Arrives – Your Responsibility • Communicate user requirements to Laboratory Support staff • For SANS, Reflectometry, and Chemical Physics, email Kim Tomasi (kimberly.tomasi@nist.gov) • For Sample Environment, email Evan Fitzgerald (evan.fitzgerald@nist.gov)

6. Additional Information on the Web • Additional information on laboratory and sample environment equipment along with items in the NIST storeroom can be found on the web. • Available laboratory equipment: http://www.ncnr.nist.gov/userlab/ • Sample environment equipment: http://www.ncnr.nist.gov/equipment/ancequip.html • Items carried in the NIST Storeroom: http://winweb.nist.gov/scatalog/

7. When the User Arrives at NIST • New Users Responsibilities: • Complete the Radiation Training • Complete the Laboratory Safety Training • Training will be given by you (the local contact) using the NCNR Safety Awareness List (Form 01). If you are unable to provide the necessary training, then arrangements may be made with Yamali Hernandez or Kim Tomasi to complete the training. • If Yamali or Kim provide the training, specifics about the experiment (equipment to be used, etc.) will need to be communicated so that the training can be tailored to cover the users specific needs. • It is your responsibility as the user’s local contact to make sure that the laboratories are used in a safe manner. You should be aware of all procedures used in the laboratory and that all waste is handled properly.

8. When the User is Leaving • We do not store samples or equipment for users. Samples should either be shipped to the user’s facility or disposed of properly. In some cases, an exception may be made. • Waste disposal will be covered in a future section

9. Instructions for Shipping Materials • Complete all fields in the Shipping Form • http://www.ncnr.nist.gov/userlab/shipping.html • Two versions of the Shipping Form • Shipping Form.pdf: Unlimited items can be added and there are some interactive fields. However, information cannot be saved unless the user has Adobe Professional. • Shipping Form_Word Version: No interactive fields and a finite number of items that can be added. However, an electronic copy of the file can be saved.

10. Shipping Form Your Name & Phone Extension. If not a NIST employee, add your supervisor’s name after yours. Include the Name, Address, and Phone Number or Email Address of the package recipient.

11. Shipping Form Must use the IUPAC name. No abbreviations! For example, the IUPAC name for isobutane would be methylpropane. Use the MSDS to determine if the sample is hazardous for shipment. If no MSDS, decide if the chemical fits into one of the DOT hazard classes. Indicate the name of the shipping company (Fed Ex, UPS, DHL, Airborne Express, or Best Way) and the account number of the institution. Hazardous materials can only be shipped by FedEx.

12. Shipping Form In addition to the completed shipping form, please bring the MSDS (if applicable) & the Health Physics release (if required).

13. Shipping Instructions • Bring the completed shipping form, MSDS, Health Physics Release, and the package to Julie Keyser or Mary Ann FitzGerald in the user office. • If the package needs to be insured, please tell Julie or Mary Ann when you turn in the shipping form. • If you need dry ice for shipping, contact Yamali Hernandez or Kim Tomasi the day before, or you can take the package with you to the storeroom and get the dry ice. Then take the package directly to shipping. Packages must be in shipping (Bldg 301) before 1:30 pm to be sent that day. Please note the dry ice itself is a hazardous material. • Radioactive samples are handled by Health Physics.

14. Chemical Inventory • The chemical inventory is available on the web: http://cispro.ncnrwin.ncnr.nist.gov. • Click on the Guest Login link to access the software. This login will allow read-only access to the database. • New chemicals must be entered in the chemical inventory database. Please see Kim Tomasi to add chemicals to the inventory. • If you use the last of a chemical, please remove the barcode label and place the label on the sheet provided in each laboratory.

15. Laboratory Responsibility System

16. Safety Violation Resolution Note: The safety officer will be notified of any problems that require immediate attention.

17. Information for the Laboratory Safety Training(For both Staff and Users) This information will follow the Safety Awareness List – Form 01 and can be used as a reference when training users.

18. Overview • The information provided in the following slides details the information the user should be told before they begin working in the laboratory. • The staff must also follow the same rules as the users. • A handout covering this information will be provided as a guide for the user’s lab orientation.

19. Emergency Number – x2222 • All laboratories have a phone labeled with the NIST emergency number (x2222), the building number, and the room number. • Non-emergency numbers • Fire Department: x6190 • Security: x2805

20. Fire Alarm Verify that the lab environment is safe Walk to the nearest exit Radiation Alarm – Evacuate area using the nearest exit Storm Alarm – Proceed to basement Emergency Action for Alarms

21. Accident Reporting • Call x2222 and explain the nature of the emergency • Call or page Control/Operations, x6292. It is required by the NRC that they be informed immediately of the emergency. • Who to contact after Control/Operations • Users should talk to their local contact about the incident. The local contact should then immediately inform their supervisor. • During working hours, contact John Barker, x6732, if the local contact is not available. • After working hours, call your local contact. • Staff should immediately inform their supervisor, the person responsible for the laboratory, and John Barker. • If you have questions about calling the emergency phone number, please call John Barker or your contact.

22. Fire extinguishers should only be used by staff who have completed the NIST fire extinguisher training. Please contact Polly McCarty, x4259 for training information. If there is a fire, notify the NIST Fire Department (x2222) and Control (x6292) immediately. Fire Extinguishers

23. Chemical inventory for each lab. If you need help finding a particular chemical, ask Yamali or Kim. Eye Protection is required. Appropriate Clothing Required. No open toed shoes allowed. Leg covering required. No smoking, eating, or drinking in the labs. Keep lab door closed. Laboratory Door Signs

24. Laboratory Responsibles: Provides the pictures, phone extensions, and office numbers of the people who can answer questions about the equipment, supplies, and safety in the laboratory. Provides information on who is using the lab and for how long. Laboratory Door Signs

25. Safety glasses are required in laboratories. In case of Emergency, call 2222. No food or drink in laboratories. List of most hazardous chemicals in lab. Lab responsibles and their contact information. Laboratory Door Signs

26. Separate fume hoods have been designated for organics or acids, never both. Acid work Users & Staff can both use the hood in E134 Staff only can use the hood in E132 Organic work Users & Staff can both use the hoods in E131, E136, and E138 Laboratory Door Signs

27. Label Work Area • If you or your users are going to work in the laboratory, you must mark off an area on the bench. • For Staff - It must be labeled with your name, phone extension, and beginning and ending dates. • For Users – Label work area with their names, contact name, contact’s phone number, and beginning and ending dates. • Areas used inside the fume hoods must also be labeled with the same information.

28. Chemical and Samples Labels • All chemicals and samples must be labeled! • One of the biggest problems in the laboratories is the failure to properly label chemicals and samples, or worse yet, not labeling them at all. • NIST labeling system: • Color-coded labels (green, yellow, orange, and red) are provided in each laboratory. The color of the label is determined by the chemical hazard level. Only water should have a green label. • An explanation of the color coding system is posted in each laboratory

29. NIST Labeling Guide

30. Required information on chemical or sample labels Chemical name (IUPAC name, NOT an abbreviation) Amount Hazards Owner Date Some chemical companies provide the chemical name, amount, and hazards. If this information is provided, the owner/date label with the appropriate color choice can be used. Chemical and Sample Labels

31. Chemical and Sample Labels • Grouping samples in one properly labeled box • Samples must be composed of same chemicals and only the percentage composition changes • Since individual samples are not labeled, they must be kept in the box at all times • Sources of information for determining the correct label are the MSDS or the MSEL databases • Chemical Inventory: http://cispro.ncnrwin.ncnr.nist.gov • Internet MSDS databases • http://hazard.com/msds/ • http://nocoll.chemwatchna.com/

32. Personal Protective Equipment • At the NCNR, safety equipment is provided to make every experiment a safe one. As the experimenter, it is your responsibility to know what safety equipment is needed. Always read the MSDS of the chemicals that you are planning to use. This will provide you with the information to select the appropriate safety equipment. • Safety glasses are to be worn in all chemical laboratories at all times. Regular glasses are not accepted in the laboratories. • Appropriate clothing is required in the laboratory. Closed toed shoes and leg coverings are required. If the shoes are not closed, shoe covers must be worn. If the legs are not covered, a lab coat must be worn. These are temporary solutions. Violators of this rule must have appropriate clothing on the next day. Please remind your users to bring appropriate clothing.

33. Safety Glasses Lab Coats Safety Goggles Face Shields Ear Plugs Plastic Aprons Shoe Covers Gloves – Insulated Hot & Cold, Kevlar, Neoprene, Nitrile, and Latex A guide for glove selection has been provided on the NCNR web page: http://www.ncnr.nist.gov/safety/glove.html Face Masks Available Personal Protective Equipment Located in Each Lab

34. Regular trash and uncontaminated lab debris (gloves, paper towels, etc) goes in the trash can. Broken glass goes in the cardboard box designated for broken glass. Sharps (blades) and needles are disposed of in the red SHARPS container. Separate the needle from the syringes. The syringe bodies can go in the regular trash. Needles even if covered go in the SHARPS container Glass and SHARPS boxes Waste Disposal

35. All laboratories have 2-gallon safety cans for the disposal of organic solvents. Do NOT use if you have a mixture of solvent and sample or solvent and water. Two types of cans: Halogenated (ex. –Cl, -Br, -F, and –I) Non-halogenated (ex. Acetone, Methanol, alcohols, etc) Fill out the clipboard indicating the amount and type of solvent added. Waste Disposal – Safety Cans

36. Chemical Waste Disposal • Never mix chemicals if you don’t know how they are going to react with each other. Never mix acids with organics. • Polypropylene and HDPE bottles are provided in each lab for waste disposal. Use the chemical resistivity information posted in the laboratories to select the appropriate waste bottle material. • Never fill the bottles all the way to the top – leave at least 10% free space.

37. Select the waste container size that is appropriate for your needs. Polypropylene and HDPE bottles are provided in each laboratory for waste disposal. Use the chemical waste labels in the Tag Center to label waste. Unknowns are NOT acceptable! Place properly labeled waste in the Satellite Waste Container in each lab. MSDS sheets must be included for products like household chemicals. If a MSDS can not be provided, include the MSDS of the highest component in the product Chemical Waste Disposal

38. How to Correctly Fill-out Chemical Waste Label • Required Information • Chemical Name – no formulas or abbreviations • Constituents by %volume • Hazard level (NFPA 704) • Contact’s Name and information Correctly Filled-out Waste Label

39. Chemical Waste Disposal • Chemical waste pickup: http://www-i.nist.gov/admin/ohsd/chemwast.htm • Asbestos in a piece of equipment, gloves, etc can be picked up for waste disposal. • To dispose of explosives, the Environmental Compliance Group (x5822) must be notified ahead of time and their ability to dispose of the materials will be determined on a case by case basis. Please modify processes whenever possible to prevent the generation of explosive wastes. • Non-returnable compressed gas cylinders will be picked up two times a year. Contact the Environmental Compliance Group (x5822) for more information. • Radioactive materials are handled by the Health Physics Group, x5800.

40. First Time Chemical Procedures/Reactions in the Laboratory • For Users • Discuss all laboratory procedures with your users. • Verify that a procedure has been previously approved at the NCNR before you or your user begin. • If it is a new procedure, the user must submit the Laboratory Experiment Proposal form (LEP). • For Staff • Fill out the Laboratory Experiment Proposal form (LEP) for your experiment and submit the completed form to either Kim Tomasi or Yamali Hernandez. • The LEP form is located on the NCNR web page: http://www.ncnr.nist.gov/userlab/shipping.html

41. Experimental Control Procedure (ECP) in the Laboratories • If your experiment requires a special shutdown procedure, you will be asked to fill out an ECP form. • The ECP must be posted in the lab near the experimental setup.

42. Equipment that needs to be signed out: SANS Titanium cells Banjo cells Instrument Scientist Responsibilities: Obtaining the cells for the user. SANS Titanium cells are in the locked cabinet in E138. Banjo cells are in Kim Tomasi’s office, A121. Returning the cleaned cells. Equipment Sign-Out

43. Some of the laboratory equipment requires the use of log sheets or a log book. This helps to track who is using the equipment and for how long. The ovens in E132 and E138 have either white boards or log sheets for users to label with the contents, contact information, and dates of use. Log books are provided for the larger pieces of instrumentation (i.e.: glove boxes, FTIR, and spinner). Equipment with Log Sheets/Books

44. To use the glove boxes in A115 or E131, please talk to Juscelino Leao, x8867. Glove Boxes

45. To use the spin coater in E132, please talk to Sushil Satija (x5250). Spin Coater

46. Working with Acids • A separate training session is required to perform acid work. This includes any work with concentrated acids or any use of HF. • If you or your user require acid training, contact Kim Tomasi for training. • The user’s name will be added to our training database and a sign will be posted on the fume hood in E134 with their names .

47. Sources of Safety Information • John Barker (Safety Officer), x6732, office E121 • Internet • Occupational Health and Safety Division: http://www-i.nist.gov/admin/ohsd/hshmpg.htm • NIST Safety Manual: http://www-i.nist.gov/admin/ohsd/hslsmcon.htm • NCNR Safety Website: http:www.ncnr.nist.gov/safety/index.html

48. Liquid Nitrogen Handling • If you or your user need cryogen training, contact Evan Fitzgerald (x6657) or Bill Clow (x5493). • If your user is planning to use liquid nitrogen, remember that they need to use safety glasses, the blue gloves, and an appropriate container.

49. Local Crane Safety • Staff must be trained by George Baltic (x5682) before using the local instrument cranes or the overhead cranes in C100 and G100. • Users will then be trained by their local contact to use the local instrument cranes.

50. Computer Regulations • “Don’t do anything that will embarrass you or your institution.”