Work Planning & Control

1. Work Planning & Control Process Overview Dept Heads December 08

2. Agenda • WPC Objective • Work Planning & Control (WPC) process introduction • What will a WPC do? • What is changing? • Authorization • Release to Proceed • Work Package Elements • Next Steps • Q&A

3. WPC Objective • Support SLAC mission with implementation of a productive WPC process that enables safe work by: • Capturing complete scope of work • Supporting identification & analysis of hazards • Identifying controls; permits, plans, surveys, etc. • Authorizing work by accountable representatives • Improving communication of hazards & controls to affected workers • Providing a mechanism for worker feedback, both as lessons learned and process improvements

4. What will a WPC process do? • Provide a framework to authorize and release all work, consistent with good practices and ISEMS principles • Provide guidance to document the planning, authorization and release of all work • Establish accountability

5. What is changing? • Eliminate JHAM for office-type work • Replace JHAM with ATA for non-office work • ATA – Activity & Training Authorization • Exclude office-type tasks from ATA • Replace non-routine JHAM with JSA or procedure • JSA – Job Safety Analysis

6. What is changing? • Describing work • Green – office-type work • Yellow • Outside your resident work area – dispatch • In your resident work area • Red – complex work • Multiple work groups/trades involved • Two or more permits or plans are required

7. What is changing? • How work is authorized • Work is authorized by a supervisor with • ATA signed by the employee and their supervisor, or • JSA or procedure signed by the employee & supervisor • Some work must be Released to Proceed • Dispatch work & complex work • Granted by Bldg Mgr, Area Mgr or PM/PI

8. Authorization • All work is authorized • All work is authorized by a supervisor • All non-green work is authorized with a signed: • ATA for work in the resident work area, or • JSA or procedure for work outside the resident work area

9. Release to Proceed • Green work does not require a Release • Yellow work performed • outside resident work area requires a Release • in resident work area does not require a Release • Red work requires a Release

10. Work Package Elements • FAMIS, Visual, Cator, work order (Scope) • Signed JSA or procedure (Documents Hazards & Controls, & Authorizes work) • Permit(s), if required • Release to Proceed • Other info (emails, notes, etc)

11. Next steps • Reinforce line management accountability • Appoint WPC “liaisons” • Deliver training per Directorate strategy • Support line management as a resource • Complete training by 3/31/09 • Create a supportive environment to question performance and drive improvement • Include WPC in R2A2 • Transition to Activity & Training Authorization (ATA) from JHAM (eliminating JHAMs) • Non-office work only (No ATA for office workers) • By end of 2009 performance review cycle

12. Questions

13. Extra info

14. Green Work Description • Office-type activities • Activities commonly performed by the public, posing well-known hazards, with controls that may be implemented without permits or special training • Examples include • Driving, walking, cycling on campus • Using janitorial or office supplies • Using lab equipment (calipers, microscope) in the absence of hazardous materials • Routine operation & service of office equipment

15. Yellow Examples • Align 3B lasers • Machining in your resident area/building • One time machining of Be in your resident area/bldg • Regular building maintenance • Use of a forklift to move supplies • Bolt a piece of equipment to the floor • Move a Bridgeport mill from one area to another • Operate hydrogen furnace • Perform plating shop operations

16. Red Work Examples • BaBar D&D • Repair Q38 magnet in BSY • Install BC2 shielding support • Build Muon shield