National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site T

1. National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site Tour Briefing August 11, 2003

2. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Welcome and Introductions • Logistics • Security Reminder • Briefing • Tour of Financial Services Work Areas • Questions • In Writing • Either Answered Today or Via Web • Posting of Site Tour Attendees on The Web

3. NATIONAL NUCLEAR SECURITY ADMINISTRATION SERVICE CENTER OFFICE OF INSTITUTIONAL AFFAIRS Michael J. Zamorski, Chief of Staff 505-845-5154 Public Affairs Tracylynn C. Loughead, Manager 505-845-6202 OFFICE OF CHIEF COUNSEL Elizabeth L. Osheim, Manager 505-667-4667 EEO/Diversity Yolanda Ruiz, Acting Program Manager 505-845-4243 Office of Defense Nuclear Counterintelligence Leo P. Fisher, Manager 505-845-4028 Information Technology Department Stacy L. Wade, Manager 702-295-1693 Environmental Programs Department Richard F. Sena, Manager 505-845-6307 OFFICE OF TECHNICAL SERVICES Ray J. Corey, Associate Director 925-424-3211 Roger H. Liddle, Deputy Associate Director 510-637-1711 William S. Goodrum, Deputy Associate Director 505-845-6210 Acquisition & Financial Assistance Department Aundra M. Richards, Manager 510-637-1900 Management Support Systems Department Dolores D. Season, Manager 505-845-4089 Property & M&O Contract Support Department Donald J. Garcia, Manager 505-845-5878 OFFICE OF FEDERAL SERVICES Larry D. Kirkman, Associate Director 505-845-6049 Jerry R. Truax Jr., Deputy Associate Director 702-295-1018 Sheryl J. Boutte, Deputy Associate Director 510-637-1822 Security Support Department Richard W. Phillips, Manager 505-845-4443 Environmental Safety & Health Department Richard C. Crowe, Manager 301-903-6214 Emergency Response Department Mark C. Baca, Manager 505-845-6038 Facility Engineering Department Patricia O’Guin, Manager 505-845-4397 National Security Department James J. Szenazi, Manager 505-845-4830 Training & Development Department Gene S. Chavez, Manager 505-845-6271 Human Resources Department Audrey S. Clark, Manager 702-295-0954 Financial Reporting & Liaison Department Richard L. Busboom, Manager 702-295-0729 Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager 510-637-1515 Financial Services Department Andrew J. Zawadzki, Manager 505-845-6238 Budget & Resources Management Department Gerald G. Hammond, Manager 505-845-4199 OFFICE OF THE DIRECTOR James S. Hirahara, Director 510-637-1800 Kenneth W. Powers, Deputy Director 702-295-3211 Susan P. Johnson, Executive Officer 702-295-0212 OFFICE OF BUSINESS SERVICES Frank A. Baca, Associate Director 505-845-6050 Deborah C. Miller, Deputy Associate Director 505-845-4903 OFFICE OF FIELD FINANCIAL MGMT. David L. Marks Jr., Director 702-295-3126 Leland G. Elster, Deputy Director 510-637-1555 Approved with Attachment 1 by: Original Signed by: James S. Hirahara May 22, 2003 Date

4. Office of Field Financial Management Office of Field Financial Management David L. Marks, Jr., Director (702-295-3126) Leland G. Elster, Deputy Director (510-637-1555) Financial Services Department Andrew J. Zawadzki, Manager 505-845-6238 Budget & Resources Management Department Gerald G. Hammond, Manager 505-845-4199 Financial Reporting & Liaison Department Richard L. Busboom, Manager 702-295-0729 Deborah G. Jones, Acting Deputy Manager 505-845-5934 Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager 510-637-1515 Chad W. Glines, Acting Deputy Manager 702-295-1781 Albuquerque Financial Services Division Luis C. Martinez, Acting Manager 505-845-4119 Albuquerque Division Lyle D. Russell, Acting Manager 505-845-5260 Programs & Support Branch James F. Nicholas, Acting Branch Chief 505-845-4579 Services Branch Luella S. Aragon, Branch Chief 505-845-5855 Budget Analysis.& Operations Branch Jodi Lardner, Acting Branch Chief 505-845-4945 Operations Branch Donna M. Sosa, Branch Chief 505-845-4391 Nevada Division Judy M. Soesbe, Acting Manager 702-295-0969 Systems Branch Edwin L. Maestas, Branch Chief 505-845-4123 Nevada/Oakland Financial Services Division Maria J. Tice, Acting Manager 510-637-1534 Oakland Division Sharon E. House, Acting Manager 510-637-1567

5. DOE/NNSA Offices Serviced by the OFFM Financial Services Department: • NNSA Site Offices • (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex) • NNSA Service Center (Albuquerque, Nevada, Oakland Sites) • Idaho Operations Office • Golden Field Office • Office of Repository Development (Yucca Mountain Project) • Carlsbad Field Office (through FY 2003) • Regional Offices of the Energy Efficiency / Renewable Energy Program • Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle • Berkeley and Stanford Site Offices

6. Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster: • Home Office / Branch Office Relationship • Majority of DOE/NNSA Cost Reported by Integrated Contractors • Report Through Field and Operations Offices

7. Current Workforce • DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel • Support Service Contractors represent 10% of work force

8. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • General Accounting • Obligations • Automated and Manual Cost Accruals • Issuing, Receiving, Recording Cost Transfers • Nuclear Material (Performed in FRLD) • Property, Plant, and Equipment • Payroll • Balancing and Editing for Monthly Field Office Close • Deobligation Reviews • Contract Closeout

9. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Payment Services • Vendor Profiles • Invoice Processing • Reject/Return Improper Invoices • Central Point for Processing Cluster IPACs • Perform ASAP Payment Processing • Prepare 1099 file for HQ

10. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Travel Services • Manage Travel Manager Application • Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster. • All Other Sites Serviced From One of These Servers. • Execute Travel Manager Interface • Travel Manager Automated Interface With Accounting System. • Conduct Stat Sampling • Use Statistical Sampling in Travel Voucher Audits • Administer Travel Card Program

11. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Billings and Collections • Receivables Due From Public and Other Federal Agencies • Collections of Receivables and Miscellaneous Receipts • Processing of Delinquent Accounts Receivable • Payroll Support Activities • DOE in Process of Transitioning to Defense Finance Accounting Service • Refer to HQ CAC Briefing

12. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Financial Systems Support • User Permissions • Training • Software Modification Requests • User Testing • Report Design • Development • Data Validation Routines • Travel Manager and Other Applications

13. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Financial Systems Support • Month-end and Year-end Closings • Closing Accelerated From Fifth Workday to Third Workday • Coordinate Closure of All Offices in Cluster • Editing of Contractor and Field Office Data • Distribution of Reports to DOE/NNSA/OFFM Internal Users and Contractors

14. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Financial Reports • NNSA/OFFM/FSD Prepares SF-224 for Two Agency Location Codes • Idaho, Nevada, and Oakland Each Prepare an SF-224 For Their Integrated Contractor Activity • Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation • Provide Extensive Support For Audited Financial Statements.

15. DOE/NNSA/OFFM Financial ServicesSite Tour Briefing • Questions