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Project Management 101

Many people mistakenly believe that project management is only for very large, highly complex, multi-year 7-figure projects. The principles of project management are time-tested and indispensable to leading projects of any size. You can use the principles to plan a child's birthday party, a two-day conference or retooling the IT of your organization.

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Project Management 101

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  1. Project Management 101 Shannon Mouton Gray Marketing & Communications Strategist

  2. Project Management Pyramid

  3. Close & Debrief Execute | Strategy | Tactics & Deliverables Plan | Design | Research & Schedule Initiate | Select | Analyze | Approve

  4. Step 1: Plan Develop the plan – consider the goals, objectives, time, team, activities, resources and finances

  5. Step 2: Communicate Share the plan – present the project plan to stakeholders and the project team

  6. Step 3: Build Consensus Agree on the plan - assure the stakeholders and team are onboard, and delegate project tasks

  7. Step 4: Manage & Motivate Lead and encourage the team – inform, encourage and enable the project team to do their best work

  8. Step 5: Check-in & Adjust Review project progress – monitor and measure the project’s progress; change plans as needed and keep stakeholders and the team up-to-date

  9. Step 6: Finish Complete the project – review goals to outcomes; report out on the project’s successes and missteps

  10. Step 7: Follow-up Debrief - share lessons learned, give praise and thank stakeholders for the opportunity and team members for hard work

  11. Project management is NOT… • an activity where you create a plan and watch it play out. PMs are key in seeing plans to completion. • about being in control. PMs cajole, cheerlead and sometimes direct, never dictate. • loading up projects with processes that hinder work. Not every process needs to be used on every project. • schedule tracking. Timelines are indicators of everything else that should be happening.

  12. Shannon Mouton Gray • ShannonMoutonGray.me • @ShannonRenee • Linkedin.com/in/shannonmouto ngray

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