8 Reasons Email is Terrible for Team Collaboration

1. 8 Reasons Why Email Is for Team Collaboration TERRIBLE @

2. @ The invention of email has been one of the turning points in workplace communication. Now, decades later, it has become an outdated and inefficient method for collaboration, because it:

3. Wastes a lot of time The average corporate user spends ¼ of the workday answering and sending emails. We spend more time dealing with email than collaborating and communicating with our co-workers. Using more “social technologies” in the workplace could reduce email use by 25%. ?

4. ? Group conversations grow out of hand ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? Did you know? Atos removed email from its 74,000+ team and improved productivity immediately. ? ? ? ? ? ? ? ? Digging through inbox to come to an understanding who has said what is unproductive. Everyone should just stop responding to emails with an unnecessary “thanks” or “I got it”. ?

5. ? Kills valuable tacit knowledge For every 10 minutes we spend on our actual job, we spend 7 minutes on email. ?????????? ??????? More time we spend on email the less time we have to contribute in a meaningful way. Valuable knowledge gets buried deeper and deeper every minute of every day.

6. Provides no overview Checking email is the most popular activity on a smartphone. 78% of people do it regularly on mobile phone. 78% You spend countless hours on email. In return, get no clear overview what needs to be done. Don't know who's responsible for what. Use the phone for calling if an emergency strikes.

7. Destroys focus ◎ On average, employees check their email 36 times. It takes 16 minutes to refocus after handling an incoming email. We are expected and expect ourselves to get answers quickly via email. Switching to email as soon as we hear the notification keeps us from reaching greater potential.

8. Lacks in transparency ? Emails are private, between the sender and the receiver. Therefore, keeping everyone else in the dark and not being able to benefit from the transfer of knowledge. Fun fact Shiva Ayyadurai holds the first copyright for “EMAIL” — a system he began building in 1978 at just 14 years of age.

9. Brings confusion ? ? ? ? ? ? Writing It actually takes longer to process an email than it does ? Reading to write one. Thanks to all the CC’s and BCC’s, information gets confusing quickly and lost altogether. We should stop using the “reply all” button except when critically necessary.

10. It’s anti-social 25% to 30% of time spent on email could be saved if the main channel for collaboration is moved over to a social ? ? ? ? ? ? ? ? ? ? platform. To save time and get a clear overview what's happening in your team, move collaboration to a social platform. Try Weekdone.com

11. Weekdone.com - employee progress reporting and internal communications tool. Always know team-members' plans and achievements. Publish objectives and see how your team is moving towards them. weekdone.com 1. Atlassian Blogs, Collaboration Best Practices, 2012 http://blogs.atlassian.com/2012/09/collaboration-best-practices-3-reasons-email-hurts-productivity/ 2. McKinsey's 2012 Social Economy report 3. Atos Blog, Turning Passion into Progress http://blog.atos.net/blog/2012/07/30/turning-passion-into-progress/ 4. IDC and Facebook – “Always Connected” (2013)