The Fundamentals of Professional Development Seminars (PDS)

1. The Fundamentals of Professional Development Seminars (PDS) Adeeb Hamzey-R3 Professional Activities Coordinator Hamid Vakilzadian-R4 Professional Activities Coordinator Ed Perkins-Oregon Section PACE Chair April 26, 2008 Indianapolis, Indiana IEEE-USA Annual Meeting

2. Outline • What is PDS? • PDS Topics • What are the building blocks? • What time table is needed? • Some do’s and don’ts • Some useful links • Summary • Questions • Examples of past successful PDS projects

3. What is a PDS? • PDS:Professional Development Seminars • ½ day or a full day Non-technical seminars • Benefits:These seminars address the professional needs of IEEE's U.S. members and promote member communication and networking. • Format:Conference, workshop, presentation, tutorial …

4. PDS Topics Economic situations – local & national Employment opportunities Section member survey results Requests from members about specific topics Section leaders attending conferences & meetings Participating in Region meetings Discussions in Forums and Virtual Communities Potential for financial support to sections

5. Building Blocks of a PDS Choose program topics – members in mind Obtain approval of Section Executive Committee Seek funding from Section andRegion Establish a PDS committee and a chair Select PDS topic Have a budget plan Publicize the PDS Review check list before Seminar Plan activities for the day of the Seminar Post seminar wrap-up

6. Building Blocks – Choose Program Topicand Speaker Evaluate section membership needs Questionnaires surveys Feedback from members Research available resources Subject matter experts Potential facilities to be used Other local organizations Local government State agencies Academia

7. Building Blocks – Obtain Approval of Section Executive Board Present the plan to Section Officers (6 months ahead) Discuss plan details with Section Officers Consider joint activity with other functions S-PAC Engineers’ Week Conference Other Section functions Obtain approval of Section Executive Committee Consider holding with neighboring sections or other professional organizations

8. Building Blocks – Seek Funding from Regional PACE Contact the Regional PACE Coordinator Submit a Project Funding Request Form Describe project objectives and how they are met State benefits to section members List milestones to be achieved List types of expenses Provide information about sources of revenue Signatures: Section Chair, PACE Chair Approval: Regional PACE coordinator, Regional Director Final report triggers regional funding disbursement

9. Building Blocks – Establish a PDS Committee and Chair Appoint a Committee Chair as – project lead Committee members include: Section treasurer Solicited volunteers outside Executive board Local industry representatives as advisors Draw an action plan Develop roadmap to execute the plan

10. PDS Committee Tasks Plan Meals and Social Hour Schedule Meeting Location Identify and Invite Speakers Organize Publicity Plan CEUs and PDHs Handle the Registration Budget and Records (Treasurer) Prepare Final Agenda and Prepare Handouts Arrange Speaker Transportation

11. Planning Location • Meeting Location • Hotel ($$$) • Meeting Center ($$) • University ($) • Company ($) • Consider PARKING • Consider Ease of Access • Consider Cost of Food/Refreshments

12. CE Enticements • Continuing Ed Credits – CEU/PDH • Licensing Requirement for PE’s • PDH (Prof. Development Hour) • Certificates (Print on PC) • CEUs - IEEE EAB (1 CEU ~ 10 PDH) • University Certificates (if partner)

13. Building Blocks – Select Speakers To select speakers, consider: Speaker qualifications Choice of local or national speakers based on your budget Speaker travel as shared with Region PACE Access to the Professional Development Seminar Speakers List Contact speakers as early as possible Assist in their lodging and local transportation

14. Building Blocks - Finding Speakers • IEEE-USA PDS Speakers • PACE and ECS Committee • Local experts • PACE Speakers • Career coaches • Small Business Administration (SBA) • Service Corps Of Retired Executives (SCORE)

15. Building Blocks – Budget Expenses Location rental (may be free - Univ. or Company) Audio/Visual (may be free - Univ. or Company) Speaker fee, traveling expense, lodging, etc. Food Publicity Handouts (may be provided by speaker) Miscellaneous items (name tags, stationary, etc.)

16. Building Blocks - Pricing Determine Fixed Costs Room A/V Speaker Fee(s) Determine Variable Costs (incl. speakers) Food Handouts Misc: Name tags, pens, pads, prizes, speaker gifts

17. Building Blocks – Revenue Revenue Local Section Region Societies/Divisions Local industry and universities Ticket sales Promotions/advertising

18. Typical Budget

19. Building Blocks - Publicity Publicize and initiate ticket sales Advertise in Section Newsletter (30–60 days in advance) Use Section e-mail, blog, virtual communities, etc. Distribute a PDS flyer/brochure Ask other professional organizations to include in their Newsletters Send press releases to local media (time sensitive) Get on free community calendars of TV & Radio (time sensitive) Advertise CEUs and PDHs

20. Building Blocks – Check List Review check list before Seminar Finalize agenda Confirm reservation (food, location, A/V, etc.) Confirm speakers and presentation needs Produce evaluation forms Purchase speaker gifts and door prizes (if desirable) Have IEEE membership applications and senior member upgrade forms on hand Prepare certificate for the attendees (CEU/PDH)

21. Building Blocks – Day of Seminar Start event ON TIME Describe location of restroom facilities and designated smoking areas Follow program agenda punctually Collect completed evaluation forms Recognize speakers, Committee, and attendees Present gifts and door prizes Conclude ON TIME

22. Building Blocks – After the Seminar Wrap up activities after the Seminar Review completed evaluation forms and retain for record and future considerations Submit a Final Funding Report Form to Regional PACE Coordinator Treasurer to follow-up with speakers to get their expense reports Send Thank You letters to speakers Treasurer to ensure all local expenses are reconciled Committee debriefing and wrap-up Document lessons learned

23. Examples of PDS Topics Leadership Skills Project Management Networking Consulting Career Transitions Professional Skills Job Fairs PE Related Topics

24. Example 1-Workshop • Workshop on Active Career Management • Presented by IEEE Oregon Section and IEEE-USA’s PACE Committee • Time: 7:30AM – 4:00PM • Continental Breakfast and Lunch • Held at University (no room charge) • Cost $25 Members, $35 non-members, $10 unemployed

25. Example 1 - Agenda • Workshop on Active Career Management • Agenda 7:30 am Doors open 8:00 – 9:50 Project Management – Tarek Lahdhiri 10:00 – 10:15 Break 10:15 – 11:15 Resumes Inside and Out – Don Hill 11:15 – 12:15 Networking in Less Than One Hour Lee Stogner 12:15 – 1:15 Lunch / Keynote: Career Shift; dealing with rapid and progressive changes in the US work-place Henry Gregor 1:15 – 2:15 Career Defense in the Face of Globalization Adeeb Hamzey 2:15 – 3:15 Career Transitions – Don Herres 3:15 – 4:00 Discussion

26. Example 2 - Workshop • Workshop on Active Career Management • Presented by Northern Virginia and Washington Sections of the IEEE and IEEE-USA's PACE Committee • Time: 8:00 AM – 4:00 PM • Morning Session Chaired by Section & PACE Chairs, Northern Virginia Section • Afternoon Session Chaired by Section & PACE Chairs, Washington Section • Continental Breakfast and Lunch • Held at Mitre Conference Room

27. Example 2 - Agenda • Workshop on Active Career Management • Agenda 8:00-8:25 (Continental Breakfast) 8:25-8:30 Opening Remarks, Chair, Northern Virginia Section Morning Session- Chaired by PACE Chair, Northern Virginia Section • 8:30-10:20 Career Enhancement through Project Management Doug Holly • 10:20-10:30 (Break) • 10:30-11:30 Resumes Inside and OutLeann Kostek • 11:30-12:10 The Importance of Networking and Tapping into Your Network - Kerry Hartman 12:10-12:50 (Lunch) Afternoon Session - Chaired by PACE Chair, Washington Section • 12:50-1:40 Career Shift- Dealing with Rapid and Progressive Changes in the U.S. Workplace - Amarjeet Basra • 1:40-2:40 Career Defense in the Face of Globalization Adeeb Hamzey • 2:40-2:50 (Break) • 2:50-3:50 Career Transitions - Don Herres • 3:50-4:00 Closing Remarks and Feedback, Chair, Washington Section

28. Example 3-Conference • Career Planning For A Changing World • Presented by IEEE, Chicago Section • Cost: members $75, non-members $95, students $40 • Time: 8:30 AM – 2:30 PM • Keynote: Preparing for the jobs of tomorrow • Track 1 - Enhancing Your Career • Track 2 - Changing Careers • Lunch included • Held at Embassy Suites Hotel

29. Example 3 - Agenda • Career Planning For A Changing World • Agenda Keynote: Preparing for the jobs of tomorrow 8:30 to 10:00 am Break: 10:00 TO 10:15 am Lunch: 11:45 to 12:15 pm Track 1 - Enhancing Your Career • Career Planning 10:15 to 11: 45 am • Marketing your ideas 12:15 to 1:30 pm • Effective Technical Presentations 1:30 to 2:30 pm Track 2 - Changing Careers • From Corporate to Entrepreneur - 10:15 to 11:45 am • Protecting Your Intellectual Property 12:15 to 1:30 pm • Time/Goal Management 1:30 to 2:30 pm

30. Example 4 - Panel • The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day • Presented by R6 Southern Area and LA Metro Section • Cost: Free admission / parking • Time: 7:30 am – 5:00 pm • Families can tour gardens while members are meeting • Membership meeting starts at 9:00 A.M. • Senior Member Drive After Lunch • All attendees can tour the Gardens until closure - @ 5:00 P.M. • Breakfast and Lunch Provided • Held at Descanso Gardens • Repeated Twice due to Demand

31. Example 4 - Agenda • The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day Breakfast 8:00 A.M.-9:00 A.M. Families will tour gardens while members are in the meeting if they prefer Membership meeting starts at 9:00 A.M. 9:00 Welcome & Pledge of Allegiance 9:10 Introductions – Officers, Followed by Members Self-Introductions 9:15 About Southern Area & Events 9:20 What is PACE? 9:45 Break 10:00 LA Metro Section Announcements & Introduction of PACE Chair 10:05 PACE Chair - Introduction of Panelists 10:15 Panelist’s Remarks 11:50 Questions from Audience 12:00 Meeting adjourns - Attendees join their families for lunch; Senior Membership Drive after Lunch • All attendees can tour the Gardens until closure - @ 5:00 P.M.

32. More Information The ieee-usa PACE website http://ieeeusa.org/volunteers/pace/default.asp Your Local Section PACE Chair Your Region Coordinator Region PACE web page Employment & Career Service Committee

33. Go forth, do projects, and LEAD! Thank you!