New Faculty Retreat November 8, 2011

1. New Faculty RetreatNovember 8, 2011 Presented by Marian Brainerd University Registrar & Gary Dickstein, Ph.D. Asst. Vice President for Student Affairs & Director, Community Standards and Student Conduct

2. Family Education Rights and Privacy Act Created in 1974 for the purposes of: 1. To protect the student’s right to privacy by limiting the transferability of those records without their consent. 2. Guaranteeing students and parents (K-12 & in some cases at the H.E. level) access to information contained in a student’s record. 3. Allowing the opportunity to challenge the information contained within the file(s) through formal or informal means.

3. Family Education Rights and Privacy Act • Also known as the Buckley amendment • Applies to all students who are enrolled in institution of higher ed. and K-12 • Rights of act rest with student (if in college) regardless of age of student

4. What is an educational record? “Educational Records” include, with certain exemptions those records, files, documents, and other materials which contain information directly related to a student and/or are maintained by an educational agency or institution or by a party acting for the agency or institution.

5. Types of educational records… Any information maintained in any way, including, but not limited to: • Handwriting • Video or audio tape • Computer media • Film • Print • Microfilm and microfiche

6. What is NOT an educational record? • University police department records • Physician or psychiatric records • Records pertaining to alumni activities • Sole possession records

7. What is a “sole possession” record? Records created by university personnel which are in the sole possession of the maker, are not used for purposes other than a memory or reference tool, and are not accessible or revealed to any other person. I make it, I keep it & I don’t share it!

8. Allowable Release of Records without Consent • Legitimate educational interest on a “need to know” basis • Compliance with a lawful subpoena or Patriot Act • Must attempt to notify student unless prohibited (Contact General Counsel) • Requests associated with Financial Aid for the purpose of determining eligibility • Request by state authorities and agencies exempted • Studies on behalf of organization • Info submitted to accreditation organizations • Request by parent of dependent student • In cases of health or safety

9. What is Directory Information?(may be released unless student requested confidentiality--must confirm first) Student’s name All addresses including e-mail Telephone listings Major field of study Number of hours registered Full or part-time status Class Standing Dates of attendance Special honors and awards Degrees awarded and total hours earned Class standing (freshman, sophomore, junior, senior, graduate, or professional) Most recent previous educational agency or institution attended by student  Participation in officially recognized activities and sport Weight and height of members of athletic teams • Note: Address and phone #’s no longer included in campus directory.

10. What is NOT Directory Information? • Student I.D. Number • Grades • GPA • Country of Citizenship or Religion All students possess the right to “opt out” of Directory Information via a written request to the Registrar’s Office. • All departments must honor this request • Opt out info can be found in Banner

11. How to have information released Students wishing to have information released must submit, in writing, a request to the director of the appropriate department/school/college maintaining the record, listing the specific information the student wishes to be released and to whom it is to be released. Types of Release Forms • Authorization for release of grades • Release of Student Information of Dependent Student • Release of Student Information • Letters of Recommendation Consent to Release. Forms are online @ www.wright.edu/registrar/forms.html or contact the Registrar’s Office @ 775-5588

12. Maintenance and Transfer of Protected Information • Keep locked in offices (file cabinets, etc…) • Computer Files – Password protected • Not visible to public (i.e. computer monitor, papers on desk, etc…) • Removal Media – (flash drives, CD, etc…) • Posting of Grades and other identifiable information (Best practice is not at all) • Student UID is confidential

13. Review of record procedures • Release only with written request (Separate requests for each file) • Must respond within 15 days (WSU Policy) • Obligated to explain information if asked • Only release info related to that specific student (all other info about others needs to be redacted)

14. The right to review a record… • Students are granted the right to inspect and review all of their educational records, except the following:   • Financial records of parents. • Confidential letters and statements of recommendation placed in educational records prior to January 1, 1975. • Confidential letters and statements of recommendation or admission, employment or honorary recognition placed in educational records after January 1, 1975, for which the student has waived his/her right of access.  • Keep track of who, when and why you released info

15. Right to challenge information • Students have the right to challenge the content of their educational records • Process includes an opportunity for amendment of the record(s) or insertion of written explanation by the student into such record(s). • The right to challenge grades does not apply under FERPA unless the grade assigned was inaccurately recorded.

16. QUESTIONS ?????? Wright State Privacy and Release of Records Policy http://www.wright.edu/wrightway/4010

17. How To Handle Student Academic Dishonesty

18. Why do students cheat? • Because they believe they can • 90% of students believe cheaters are either never caught or never appropriately disciplined - World News and World Report Poll • Low risk, high benefit behavior • It is the norm • 80 percent of college-bound students admit to cheating on schoolwork, yet 95 percent of them never get caught. (Who's Who Among American High School Students) • Cheating = better grades which = • Better scholarships, fellowships, obtaining and retaining financial aid • Better Jobs • Better chance of admittance to grad. school

19. Cheating at WSU… • During the 2005-2006 academic year, 74 % of the 303 WSU students who were surveyed indicated they had cheated at least once during high school. • During the 2006-2007 academic year, 84 % of the 241 WSU students who were surveyed indicated they had cheated at least once during high school. • During the 2007-2008 academic year, 84% of the 322 WSU students who were surveyed indicated they had cheated at least once during high school. 60% of those students who indicated they had cheated, did so at least 3 times or more. • During the 2008-2009 academic school year, 83% of the 229 WSU student who were surveyed indicated they had cheated at least once during high school. 60% of those students indicated they had cheated, did so at least 3 or more times.

20. Cheaters Who Got Reported at WSU • 2003-2004 a total of 60 cases were reported. • 2004-2005 a total of 63 cases were reported. • 2005-2006 a total of 53 cases were reported. • 2006-2007 a total of 87 cases were reported. • 2007-2008 a total of 80 cases were reported. • 2008-2009 a total of 64 cases were reported. • 2009-2010 a total of 76 cases were reported. • 2010-2011 a total of 65 cases were reported.

21. What is Academic Dishonesty? Plagiarism The Wright State University Code of Student Conduct definition of plagiarism is the “quoting, paraphrasing, or otherwise using the words or ideas of another as your own without acknowledgement or properly citing the source. Source:http://www.wright.edu/students/judicial/stu_integrity.html

22. Why faculty are reluctant to report? • Give student benefit of doubt / be as fair as possible • Don’t want to take the time to deal with it and/or do not know the policy • Faculty uncertain of their role, want to be role models, mentors, not cops • Perceived lack of support from administration • Do you really have proof, if not certain = no action • Afraid of legal action

23. How can you stop cheating? • Know Academic Integrity Policy and enforce it WSU - Faculty Guide to Academic Integrity • Discuss how cheating hurts other students, faculty • and school • Emphasize value of degree • Inform students of your expectations regarding cheating and how you will deal with it. • Include academic Integrity policy on each course syllabus

24. What To Do If You Catch A Student Cheating????? • Document the student’s behavior using an Academic Integrity Violation form. • Inform the student you want to meet with them using an Academic Integrity Violation Notification form. • Explain policy and why you believe a violation occurred • Allow student adequate time to respond. • Demonstrate care and concern for their situation, but inform the student you are honor bound to follow the policy.

25. The process continues…. • Document the outcome on an Academic Integrity Violation Resolution form • 85-90% of cases are resolved at the faculty/student level • You can obtain academic integrity forms from our website at http://www.wright.edu/students/judicial/ or your Dept. Office. • Call the Office of Community Standards and Student Conduct at 775-4240 or by e-mail at gary.dickstein@wright.edu if you have any questions or concerns.

26. ANY OTHER QUESTIONS ?????? Wright State Academic Integrity Policy http://www.wright.edu/students/judicial/integrity.html