1 / 40

Standard Mail

Standard Mail. STANDARD MAIL PROCESSING CATEGORIES. The size and shape of your mailpiece determines the prices available to you. . Letters Flats Machinable Parcels Irregular Parcels. STANDARD MAIL.

abla
Download Presentation

Standard Mail

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Standard Mail

  2. STANDARD MAILPROCESSING CATEGORIES The size and shape of your mailpiece determines the prices available to you. • Letters • Flats • Machinable Parcels • Irregular Parcels

  3. STANDARD MAIL • Standard Mail weighs less than one pound and includes circulars, printed matter, pamphlets, catalogs, newsletters, direct mail and merchandise. • Standard Mail is not closed against postal inspection. It may not include: • Mail of a personal nature • Bills or invoices • Statements of account • Handwritten or typewritten matter • Identification devices

  4. STANDARD MAIL BASIC REQUIREMENTS • Application Fee $ 185.00 (Permit Imprint only) • Annual Presort Mailing Fee $ 185.00 • Minimum 200 pieces (or 50 lbs) per mailing • Make at least one mailing every two years (to retain the permit imprint) or continue to pay the annual fee • Mailpieces must weigh less than one pound • Correct name, address and ZIP Code on mailpieces • Properly sorted into bundles, trays, sacks or pallets • Deposited at designated entry point • Required Postage Statement

  5. STANDARD MAIL Postage Payment Methods Permit Imprint Precanceled Stamp Meter PRESORTED STANDARD U.S. POSTAGE PAID BALTIMORE MD PERMIT NO. 3 PRSRT STD PRSRT STD NONPROFIT ORG U.S. POSTAGE PAID BALTIMORE MD PERMIT NO. 1 NONPROFIT ORG NONPROFIT ORG

  6. Standard Mail Permit Imprint PRSRT STD U.S. POSTAGE PAID COLUMBIA MD PERMIT NO. 3 • $185.00 one-time nonrefundable fee ( PS 3615) • $185.00 annual Presort Mailing Fee • Imprint produced via printing, hand stamping, or computer • All pieces in a permit imprint mailing must be identical in weight, unless an approved special postage payment system is used • Open advance deposit (trust account) by depositing money at post office to cover cost of mailing prior to or at the time of mailing

  7. COMPANY PERMIT IMPRINT OPTION PRESORTED STANDARD U.S. POSTAGE PAID JOHN DOE COMPANY NONPROFIT U.S. POSTAGE PAID AMER RED CROSS The name of the company in the indicia must be the company that possesses the permit. The permit holder must retain records of mailing for one year. Mailpiece must bear a domestic return address.

  8. STANDARD MAIL Pre-canceled Stamps • No Application fee (but form 3615 required) • Annual Presort Mailing Fee required • Assigned value of $0.05 (non-profit) $ 0.10 (commercial) • Pay additional postage at time of mailing • Domestic U.S. return address or mailer’s postmark required PRSRT STD

  9. 189 STANDARD MAIL Postage Meter PRSRT STD • No Application fee, but form 3615 required • Meter license required • Lease meter from manufacturer • “Presorted Standard” or “PRSRT STD” slug; or “Non Profit org.” for non-profit mailers (order from meter manufacturer) • Affix postage at the correct or lowest price

  10. Standard Mail Unlike First-Class Mail, Standard Mail doesn’t use weight to determine postage for pieces that weigh less than 3.3 ounces. All pieces of Standard Mail weighing less than 3.3 ounces can be mailed at the same per piece postage price, applicable to the sortation and entry levels. Pieces weighing more than 3.3 ounces are charged a per-piece and a per-pound price.

  11. BOOKLETS AND FOLDED SELF- MAILERS MUST BE SEALED MACHINABILITY STANDARDS There are new standards for booklets, available in DMM 201.3.15. Most designs require three 1-1/2” tabs, with specific sealing depending on design. New standards are being proposed for folded self-mailers. The proposal should be published by March 2010.

  12. Standard Mail Flat Size • 12” Length: 11-1/2 to 15 inches Height: 6-1/8 to 12 inches Thickness: .25 to .75 inch (Nonautomation flats must have one dimension that exceeds the “minimums” noted above) Weight: less than 16 ounces Flats mailed at automation prices have smaller minimum dimensions, but the same maximum dimensions. height Length 15”

  13. Final Fold or Bound Edge Forward • No tabbing requirements pc mag JOURNAL NEWS DAILY

  14. Address Placement for Flats • Delivery address must appear on the “postage” side of mailpiece in the top half of the piece. • Delivery address may be parallel or perpendicular to the top edge, but can not be upside down. • See DMM 302.2.2 for additional standards for enveloped or polywrapped mailpieces and 302.2.3 for bound or folded mailpieces (not enveloped or polywrapped).

  15. PHYSICAL CHARACTERISTICS Polywrap, Polybag, Shrinkwrap • Only USPS- approved films are acceptable for all flats • See RIBBS for listing of approved vendors JOEL SCHROEDER US POSTAL SERVICE 500 W CHESTNUT EXPY RM 140 SPRINGFIELD MO 65801-9996

  16. Presorting a Mailing Labeling Options • Optional Endorsement Line (OEL) • Pressure-sensitive barcoded bundle labels • Label F – Same address (Periodicals only) • Label 5 SCH – Same 5-Digit Scheme Group • Label 5 – Same 5-Digit ZIP Code • Label 3 SCH – Same 3-Digit Scheme Group • Label 3 – Same 3-Digit ZIP Code • Label A – Same ADC or AADC • Label X – Mixed ADC or Mixed AADC

  17. Presorting a Mailing Labeling bundles • Label 5 (SCH) – All pieces for same 5-Digit ZIP (scheme combination) • Label 3 (SCH) – All pieces for same 3-Digit ZIP (scheme combination) • Label A – All pieces for same Area Distribution Center (ADC) or Automated Area Distr. Ctr. (AADC) • Label X – Mixed ADCs or Mixed AADCs

  18. Information Line Formats Optional Endorsement Line ************* 5 DIGIT 22030 Jonathan R. Marburger 11815 CHAIN BRIDGE RD FAIRFAX VA 22030-3999

  19. Nonmachinable Letters P R E P A R A T I O N

  20. 5 10+ X 3 10+ A 10+ Nonmachinable Letters Bundling 5-digit 3-digit ADC Mixed-ADC • Any remaining pieces must be put into mixed-ADC bundles • Place tan label X in lower left corner of top piece of bundle

  21. 5 10+ Nonmachinable Letters Traying 5-digit • Prepare full trays for the same 5-digit ZIP Code • Bundling is optional for full 5-digit trays Full 5-digit

  22. 5 3 10+ 10+ Nonmachinable Letters Traying 5-digit 3-digit • Place remaining bundles (5s & 3s) for the same 3-digit area in 3-digit trays • One less-than-full or overflow tray allowed for a 3-digit area Full 3-Digit or ADC price 5-digit 3-digit

  23. 3 A 10+ 5 10+ 10+ Nonmachinable Letters Traying 5-digit 3-digit ADC • Trays with 150 pcs. or more to the same ADC • Consult Labeling List L004 to match ZIPs with correct ADC Required at 150 pcs. ADC Price

  24. 5 A 3 10+ 10+ X 10+ Nonmachinable Letters Traying ADC Mixed-ADC 5-digit 3-digit • Place any remaining bundles in mixed-ADC tray(s) • Tray need not be full Mixed ADC price

  25. Destination Contents Origin Nonmachinable Letters Tray Labeling • Tray label for 5-digit tray • Line 1, use city, state, ZIP Code of destination • Use of barcoded labels is recommended (required for automation) WASHINGTON DC 20036 STD LTRS 5D MANUAL WASHINGTON DC

  26. Destination Contents Origin Nonmachinable Letters Tray Labeling • Tray label for 3-digit tray • Line 1, use L002, column A for destination facility WASHINGTON DC 200 STD LTRS 3D MANUAL WASHINGTON DC

  27. Destination Contents Origin Nonmachinable Letters Tray Labeling • Tray label for ADC tray • Line 1, use L004, Column B for destination facility WASHINGTON DC 200 STD LTRS ADC MANUAL WASHINGTON DC

  28. Destination Contents Origin Nonmachinable Letters Tray Labeling • Tray label for Mixed ADC tray • Line 1, use “MXD” followed by city, state and ZIP of origin facility in L011, column B MXD JCTM WASH DC 20495 STD LTRS MANUAL WASHINGTON DC

  29. 5" MACHINABILITY STANDARDS Aspect Ratio Aspect Ratio 1.3 - 2.5 Length Divided by Height = Unacceptable • 4 = 1.25 • 5 4" 4" Acceptable 6 • 4 = 1.5 6"

  30. MACHINABILITY STANDARDS Polywrap, Polybag, Shrink-wrap on Letters • Don’t even think about it! 0.32 Bill Russell 3447 Harbor Dr. Westridge, MA 23435 AMY JONES 4532 WEST DRIVE SAN ANTONIO TX 78284-9623

  31. READABILITY STANDARDS Barcode Clear Zone Barcode Clear Zone 5/8” Barcode Clear Zone 4 3/4” Barcode Clear Zone Barcode Clear Zone

  32. Machinable Letters P R E P A R A T I O N

  33. Nonmachinable Letters Traying 3-digit Origin/Entry • Prepare trays for each origin 3-digit ZIP • Optional • One less-than-full tray permitted • Bundling permitted for less-than-full tray only • Bundling required for card-size pieces 3-digit

  34. Machinable Letters Traying AADC 150+ Mixed AADC • AADC trays optional, but required for AADC price • 150-piece minimum to the same AADC • Place all remaining pieces in Mixed AADC tray AADC or Mixed AADC price AADC Mixed AADC

  35. Destination Contents Origin Machinable Letters Tray Labeling • Tray label for 3-digit tray (origin only) • Line 1, use Labeling List L002, Column A, for destination facility LAKELAND FL 338 STD LTRS 3D MACH WASH DC

  36. Destination Contents Origin Machinable Letters Tray Labeling • Tray label for AADC tray • Line 1, use Labeling List L801 for destination facility AADC WASHINGTON DC 200 STD LTRS AADC MACH WASH DC

  37. Destination Contents Origin Machinable Letters Tray Labeling • Tray label for mixed-AADC tray • Line 1, use Labeling List L011 MXD WASHINGTON DC 200 STDLTRS MACH WKG WASH DC

  38. UNITED STATES SOURCES OF INFORMATION POSTAL SERVICE • Local Postal Personnel • Mailpiece Design AnalystBusiness Mail Entry • Consult MDA Lookup Tool at Consult RIBBS at • http://pe.usps.comhttp://ribbs.usps.gov/ • Reviews layouts before printing, Explains Postal requirements • provides free Reply Mail artwork, concerning rates, mail sortation • free design publications & templates. & preparation. • National Contact • National Customer Support Center • (800) 238-3150 • Postal services available for your address data base. Lists of certified • CASS & PAVE software. NCOA, ACS, Move Update Information. Free • Postal publications.

  39. UNITED STATES SOURCES OF INFORMATION POSTAL SERVICE • US Postal Service Web site • pe.usps.com • Latest information, Postal Bulletin, forms and publications available for downloading, lots of stuff! Use www.usps.com for ZIP Code lookups. • Free Email Subscription • DMM Advisory • Send an email to the following address with “subscribe” in the subject line: • DMMAdvisory@usps.gov

  40. QUESTIONS & ANSWERS

More Related