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Presented to: PDI - Eglin AFB, FL March 18, 2005

How to Reduce Your Bill. Presented to: PDI - Eglin AFB, FL March 18, 2005 By: Brenda Locke, Director of Contract Pay Operations Commercial Pay Business Line. Not Just a DFAS Initiative. Vendor Interaction With EC Tools. Vendor registers in CCR supplying

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Presented to: PDI - Eglin AFB, FL March 18, 2005

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  1. How to Reduce Your Bill Presented to: PDI - Eglin AFB, FL March 18, 2005 By: Brenda Locke, Director of Contract Pay Operations Commercial Pay Business Line

  2. Not Just a DFAS Initiative... Integrity - Service - Innovation

  3. Vendor Interaction With EC Tools Vendor registers in CCR supplying remittance info and eBusiness POC 1 2 Vendor views contractual data and vouchers on EDA/NAFI Vendor enters invoice and shipment data into WAWF, or transmits invoices via WINS or EDI 3 Vendor receives payment via electronic funds transfer (EFT) 5 Vendor monitors invoice status and views AOP in VPIS 4 Integrity - Service - Innovation

  4. EC Tools for Payment • Electronic Funds Transfer (EFT) • Electronic payment method mandated by Public Law • Funds are routed electronically to vendor’s bank • E-Commerce success story!!! Integrity - Service - Innovation

  5. Initial State of VP EFT (6/04) Integrity - Service - Innovation

  6. Progress - EFT Today • Number of checks reduced - 13,131 per month • Savings Recognized - $46,352 per month • EFT Percentage IAPS, CAPS & One Pay • May - 83.47% • December - 88.15% • EFT Percentage CPBL • May - 91.60% • December - 94.30% • FY05 Goal - 96% • Outlook for exceeding goal very positive. Integrity - Service - Innovation

  7. Electronic Invoicing Mandate • Contractors must submit invoices electronically • Mandated by Public Law: Section 1008 of National Defense Authorization Act of FY 2001. • DFARS has been updated to include a requirement for electronic invoicing, effective for contracts issued on or after 01 March 2003 • DFARS Clause 252.232-7003 (232.7004): • Requires electronic invoicing • Requires electronic supporting documentation • Identifies three acceptable electronic forms for transmission of invoices (WInS, WAWF, and EDI); and • Identifies six specific situations where using electronic methods is not required. Integrity - Service - Innovation

  8. Where are we now? Source by Quarter - FY04 Source by System - 4th Qtr FY04 Source by Service - 4th Qtr FY04 Integrity - Service - Innovation

  9. Cost Benefits of Electronic Commerce Billing Rates per Transaction: Contract PayVendor Pay-USAF Manual $ 32.90 $ 21.48 EC 16.00 3.95 Savings $ 16.90 $ 17.53 Integrity - Service - Innovation

  10. Cost Benefits of Electronic Commerce, Continued Example: 25,000 Total Transactions 15,000 - 10,000 - Total Cost: Vendor Pay Contract Pay Cost 100% Manual $322,200.00 + $329,000.00 = $651,200.00 50% / 50% $190,725.00 + $244,500.00 = $435,225.00 100% EC $ 59,250.00 + $160,000.00 = $219,250.00 Potential Savings for 100% EC: $431,950.00 Integrity - Service - Innovation

  11. Upcoming Events • DFAS Purchases Training • Kansas City - April, 2005 • Arlington - April, 2005 • Cleveland - April, 2005 • San Antonio/Columbus - monthly vendor training • Agency/Service Implementation Support WAWF Training, Dept of Army, June 2005 - June 2006 • Customer Outreach • DFAS Road Show, Kirtland AFB, NM, March 23, 2005 • DFAS Open House, Columbus, OH, April 13-14, 2005 • National Association of Credit Managers (NACM), Las Vegas, NV, April 20-22, 2005 • DFAS Road Show, Brooks AFB, TX, May 4, 2005 • DFAS Road Show, Petersen AFB, CO, May 18, 2005 • NACM, New Orleans, LA, June 13-15, 2005 21 WAWF Training! Integrity - Service - Innovation

  12. For More Information... • WAWF vendor training on-line registration form http://www.dfas.mil/commpay/vptraining.htm • WAWF training web-site http://www.wawftraining.com • WAWF production web-site https://wawf.eb.mil • EDA web-site http://eda.ogden.disa.mil/ • DFAS e-Commerce web page http://www.dfas.mil/ecedi/ • WInS web-site https://ecweb.dfas.mil • Vendor Pay Inquiry System http://www.dfas.mil/money/vendor Integrity - Service - Innovation

  13. Additional Outreach Sessions Federal Government Receivables & Research Bureau (FGRRB) • Tinker AFB, OK, March 23-24, 2005 • Washington, DC, April 13-15, 2005 • Ft Bragg, NC, April 21-22, 2005 • Austin, TX, May 5-6, 2005 • Colorado Springs, CO, May 25-26, 2005 • Las Vegas, NV, June 8-10, 2005 • Huntsville, AL, June 22-23, 2005 • Anchorage, AK, July 14-15, 2005 * • St. Louis, MO, July 20-21, 2005 • New York/New England, August 10-12, 2005 • Norfolk, VA, August 24-25, 2005 • Columbus, OH, September 7-9, 2005 • Los Angeles, CA, September 14-16, 2005 Integrity - Service - Innovation

  14. DFAS Your Financial Partner@Work

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