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5S System: Efficient Workplace Organization for Increased Productivity

The 5S system aims to create an organized work environment with high efficiency, quality, safety, and cost reduction. Based on Japanese principles, it involves Sort (Seiri), Set In Order (Seiton), Shine (Seiso), Standardize (Seiketsu), and Sustain (Shitsuke) to minimize waste, errors, rework, and enhance safety. Implementing these steps leads to productivity improvements and protection of investments. The strategy involves eliminating unnecessary items, efficient storage methods, maintaining cleanliness, standardizing best practices, and sustaining the new organizational standards. The 5S system can be applied anywhere for better workplace organization and effectiveness.

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5S System: Efficient Workplace Organization for Increased Productivity

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  1. 5 S

  2. What would any organisation like • High efficiency • Organized work place • Highest quality • Safety • Housekeeping etc………………… • And ultimately protect its investment

  3. It is a system which creates a workplace that has • Minimized waste • More productive activities • Reduced chance of error • Reduced rework • High safety etc… • Ultimately reducing cost and increasing productivity What is 5S

  4. Based on Japanese words that begin with ‘S’, Seiri       Seiton        Seiso      Seiketsu     Shitsuke

  5. The first ‘S’ Sort – (Seiri) • Focuses on eliminating unnecessary items • Visual methods used to identify unneeded items like red tagging • These are moved to a central holding area and then discarded • Occasionally used items are moved to a more organized storage location outside of the work area • Free’s up valuable floor space

  6. Second ‘S’ Set In Order (Seiton) Focuses on efficient and effective storage methods. • What is needed to do the job • Where should these be kept • How many items needed Strategies for effective Set In Order are: • Systematic arrangement • painting floors, • outlining work areas • cabinets for needed items "A place for everything and everything in its place."

  7. Third ‘S’ Shine (Seiso) Focusses on clean work area • Daily cleaning is necessary • People will slowly take pride in a clean work area • Shine step helps create ownership It reduces equipment failure and loss of production.

  8. Fourth ‘S’ Standardize: (Seiketsu) Focusses on standardizing best practice • everybody participates in development of standards. • valuable but often overlooked source of information regarding work. Improves productivity and efficiency

  9. Difficult, S focusses on Self-discipline People resist change The tendency is to return to comfort zone of the "old way" of doing things. Sustain focuses on defining a new status quo and standard of work place organization. Fifth ‘S’ (To keep first 4 S alive ) Sustain: (Shitsuke)

  10. Reduces Cost Increases productivity Minimized waste Reduces the chance of error, Reduced rework /defects-Better quality Reduces equipment downtime Safety Improve efficiency Organized work place Reduced lead time Advantages

  11. Where can 5S be applied ANYWHERE

  12. Where can 5S be applied Pens can be kept in a proper place,

  13. Where can 5S be applied Books can be arranged properly

  14. Where can 5S be applied Do not allow dustbin to overflow with regular cleaning

  15. THANK YOU

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