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Instructions to bidders

Instructions to bidders. Eligibility Procedure for clarifications Bid preparation - form Number of copies, addressee Language Pricing and currencies Modification and withdrawal Bid securities Bid submission procedures. Instructions to bidders (cont.). Bid validity

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Instructions to bidders

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  1. Instructions to bidders • Eligibility • Procedure for clarifications • Bid preparation - form • Number of copies, addressee • Language • Pricing and currencies • Modification and withdrawal • Bid securities • Bid submission procedures

  2. Instructions to bidders (cont.) • Bid validity • Closing date • Opening time, date, place • Corrections • Bid evaluation criteria and procedures • Domestic preferences • Post-qualification • Performance security

  3. Currency provisions • Objective • Remove currency risk from bidders to get best price • Permit bidders to use strong currency in bid - to permit participation by weak currency countries • Ensure fairness to all bidders incurrency conversion comparison • Permit borrower to require local expenses to be quoted in local currency

  4. Currency provisions (cont.) • Bid price in currency of bank member country or US$ or euro • Borrower may require local costs inlocal currency • Contract expressed in the currency in which price is stated

  5. Currency provisions (cont.) • Payment • Contract currency(bid currency) • If expressed inborrower’s currency,protect original bid value • Facilitate transfer offoreign currency payments

  6. Security bonds and guarantees • Bid security (when required) • Should not be too high • 1 to 3% normal • Fixed amount preferable

  7. Conditions of contract • Rights and obligations of both parties • Procedure for shipment, insurance inspection, documentation • Procedure for measurement • Procedure for change orders • Procedure, terms and currencies of payment

  8. Conditions of contract (cont.) • Procedure for performance securities • Force majeure • Procedure for damages, penalties for delay • Procedure for termination • Mode and form for settling disputes • Applicable law

  9. Contract Agree to terms, have the right to demand performance This promise to do or not to do something,is enforceable by lawand incorporates remedial rights for non performance Buyer and seller More important

  10. Special conditions of contract • Provides contract-specific information to corresponding clauses in GCOC • Definition of the purchaser-supplier • Specific amount of performance security • Specific procedures for inspection and testing

  11. Special conditionsof contract (cont.) • Special requirements for: • Packing, delivery • Documents • Insurance • Incidental services • Spare parts • Warranty

  12. Special conditionsof contract (cont.) • Specific payment terms / currency • Liquidated damages • Resolution of disputes • Governing language

  13. Payment terms • Follow • Commercial practices • Payment on proof of shipment • Payment through letters of credit • Payment after installation • Bank guarantee for warranty

  14. Inspection • Pre-shipment inspection • Dimensional checking • Overall dimensions, tolerances, surface alignment, centering, straightness, etc. • Performance testing • Visual equipment inspection • Packing and marking inspection • Commissioning & testing

  15. Insurance conditions • Type, assured, co-assured • Goods insured, evaluation basis • Voyage, conveyances • Duration of risk • Claim settlement and procedure

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