PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 6

1. PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory Chapter 6 Formatting and Organizing Text

2. Objectives • Change Document and Paragraph Layout • Change and Reorganize Text • Create and Modify Lists • Insert and Format Headers and Footers • Insert Frequently Used Text • Insert and Format References

3. Change Document and Paragraph Layout • Change page margins (top, bottom, left, and right) • Change margins for entire document or for just a portion of the document

4. Change Document and Paragraph Layout

5. Change Document and Paragraph Layout • Document layout includes margins. • Paragraph layout includes line spacing, indents, and tabs. • Information about paragraph formats is stored in the paragraph mark at the end of a paragraph.

6. Change Document and Paragraph Layout Left Align Center Align The firm researches and prepares patents, litigates intellectual property infringement, handles licensing disputes, and prepares appeals. In the growing area of government contracts, the firm counsels its clients regarding United States government policymaking and prepares contracts according to government procurement policies. The firm’s experienced staff of attorneys Right Align Justify Align

7. Change Document and Paragraph Layout Line spacingis the distance between lines of text in a paragraph.

8. Change Document and Paragraph Layout • Format Paintercopies formatting of specific text or a paragraph and then applies it in other locations of document. • If you single click, it will work for one time • Double click will work till you hit ESC key (or hit the Format Painter button again)

9. Change Document and Paragraph Layout

10. Change and Reorganize Text • Finding and then replacing text is a quick way to change word(s) that appear more than one time in a document. • Find = Ctrl + F • Replace = Ctrl + H • Go to = Ctrl + G

11. Change and Reorganize Text

12. Change and Reorganize Text • Office Clipboard is atemporary storage area that holds text. • Copy (Ctrl + C) text to move it onto the Office Clipboard. • Cut (Ctrl + X) text to remove it from its original location and place it in the Office Clipboard. • Paste (Ctrl + V) the contents of the Office Clipboard in a new location.

13. Change and Reorganize Text

14. Change and Reorganize Text • Paste Options button • provides options for the Paste command • same as surrounding text • retain original formatting

15. Change and Reorganize Text

16. Change and Reorganize Text • Undo one or more actions made since last time saved (Ctrl + Z) • Redo reverses the Undo command (Ctrl + Y) Undo Redo

17. Create and Modify Lists • Bulleted lists • Use text symbols such as small circles or check marks. • Use bulleted lists when items can be displayed in any order. • Bullets can be customized to make any symbol a bullet. To end a list, press Enter twice. Also, you can untoggle bullets.

18. Create and Modify Lists • Numbered lists • Use consecutive numbers or letters. • Use numbered lists for items that have a sequence of actions or chronological order. • To end a list, press Enter twice or use Numbering or Bullets buttons as toggle buttonsto stop making the list.

19. Create and Modify Lists

20. Insert and Format Headers and Footers • Text inserted into a header or a footer displays on every page of a document. • Headers or footers can have automatic page numbers, dates, times, the file name, and pictures.

21. Insert and Format Headers and Footers

22. Insert and Format References • References are used to credit information taken from another source. • A style is a built-in paragraph format that provides one step formatting of references. • Footnotesare references placed at the bottom of the page. • Endnotes are references placed at the end of a document or chapter. • Numbers mark the location of references within the text.

23. Insert and Format References

24. PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory Chapter 7 Using Graphics and Tables

25. Objectives • Insert and Format Graphics • Set Tab Stops • Insert and Modify Text Boxes and Shapes • Create a Table • Format a Table

26. Insert and Format Graphics • WordArt • Decorative text you can edit and format • A gallery of text styles

27. Insert and Format Graphics

28. Insert and Format Graphics

29. Insert and Format Graphics • Picture tools display on the Ribbon. • The Picture command inserts picture as an inline object. • Sizing handles display around the edges of the picture: • Used to manually resize a graphic. • Corner sizing handles are round and proportionally resize a graphic.

30. Insert and Format Graphics

31. Insert and Format Graphics

32. Insert and Format Graphics • Picture styles add sophisticated visual features to your pictures.

33. Insert and Modify Text Boxes and Shapes • Text box • A movable, resizablecontainer for text that can have formatting applied to it • Useful to give text a different orientation from other text • Can be placed anywhere in the document like a floating object • Can be placed outside the document margin

34. Insert and Modify Text Boxes and Shapes

35. Insert and Modify Text Boxes and Shapes

36. Insert and Modify Text Boxes and Shapes • Shapes: • Word includes 150 predefined shapes. • Shapes can be stars, banners, arrows, and callouts. • Shapes can be modified as you would other drawing objects. • The same shapes can be found in Excel and PowerPoint.

37. Insert and Modify Text Boxes and Shapes

38. Create a Table • Tables • Consist of rows and columns • Are used to organizedata • Create an empty table and then fill in the boxes, called cells • Can convert existing text into a table

39. Create a Table

40. Create a Table • Ways to move around a table • Tab moves you from cell to cell. • Shift + Tabmoves you to the previous cell. • Up or downarrow keys move you up or down a column. • Left and rightarrow keys move the insertionpoint one character at a time within a cell.

41. Format a Table • Formatted tables are more attractive and easier to read. • Formatting tools • Shade cells • Format table borders and grid • Align text • Center the table between the document margins

42. Format a Table • Merge cells to position the table title across the columns.

43. Format a Table • Word includes a number of built-in table formats called Table Styles. • Table Styles: • Predefined sets of formatting characteristics • Fonts • Alignment • Cell shading

44. Format a Table

45. Format a Table • Examples of two Table Styles