PowerPoint 2010 Level 1 Unit 1 Creating and Formatting PowerPoint Presentations Chapter 1 Preparing a PowerPoint

2. PowerPoint 2010 Level 1 Unit 1Creating and Formatting PowerPoint Presentations Chapter 1Preparing a PowerPoint Presentation

3. Preparing a PowerPoint Presentation Quick Links to Presentation Contents • Create a PowerPoint Presentation • Open a Presentation • Start and Close a Presentation • Plan a Presentation • Create a Presentation Using a Theme Template • Insert Text in Slides • Choose a Slide Layout • Insert a New Slide • Save a Presentation • Change Views • CHECKPOINT 1 • Navigate in a Presentation • Print and Preview a Presentation • Run a Slide Show • Create a Presentation from an Existing Presentation • Apply a Design Theme • Delete a Presentation • Prepare a Presentation from a Blank Presentation • Prepare a Presentation in the Slides/Outline Pane • Add Transition and Sound Effects • CHECKPOINT 2

4. Create a PowerPoint Presentation • The steps you follow to create a presentation will vary depending on the method you choose, but will probably follow these basic steps: • Open PowerPoint. • Choose the desired installed template or theme or open an existing presentation or start with a blank presentation. • Type the text for each slide, adding additional elements as needed such as graphic images. • If necessary, apply a design theme. • Save the presentation. • Print the presentation as slides, handouts, notes pages, or an outline. • Run the presentation. • Close the presentation. • Exit PowerPoint.

5. Create a PowerPoint Presentation…continued Quick Access toolbar Title bar tabs ribbon File tab scroll box vertical scroll bar Slides/Outline pane Slide pane status bar Notes pane view area

6. Create a PowerPoint Presentation…continued continues on next slide…

7. Create a PowerPoint Presentation…continued

8. Open a Presentation To open a presentation: • Click the File tab. • Click the Open button. • Navigate to the desired folder or drive. • Double-click the presentation. Open button

9. Open a Presentation…continued To open an installed template: • Click the File tab. • Click the New tab. • Click the Sample templates option. • Double-click the desired presentation. Sample templates option

10. Start and Close a Presentation To run a presentation: • Click the Slide Show button in the view area. • Click the left mouse button to advance slides. Slide Show button

11. Plan a Presentation • With PowerPoint, you can create slides for an on-screen presentation. You can also print handouts of the presentation, print an outline, or print the entire presentation. • When planning a presentation, first define the purpose of the presentation.

12. Plan a Presentation…continued • Some basic guidelines to consider when preparing the content of the presentation include: • Determine the main purpose of the presentation. • Determine the output. • Show one idea per slide. • Maintain a consistent layout. • Keep slides easy to read and uncluttered. • Determine the output needed.

13. Create a Presentation Using a Theme Template To create a presentation using a theme template: • Click the File tab. • Click the New tab. • Click the Themes option. • Double-click the desired theme template. theme template

14. Insert Text in Slides Rotation handle selected placeholder sizing handles placeholder

15. Insert Text in Slides…continued • With the insertion point positioned in a placeholder, type the desired text. Type the desired text.

16. Choose a Slide Layout To choose a slide layout: • Click the Layout button in the Slides group in the Home tab. • Click the desired layout option in the drop-down list. Layout button

17. Insert a New Slide To insert a new slide: • Click the New Slide button in the Slides group in the Home tab. New Slide button

18. Insert a New Slide…continued To insert a new slide and choose a different slide layout: • Click the New Slide button arrow in the Slides group in the Home tab. • Click the desired layout at the drop-down list. New Slide button arrow

19. Save a Presentation To save a presentation: • Click the Save button on the Quick Access toolbar. • Type the presentation name in the File name text box. • Navigate to the desired folder. • Click the Save button. Save button

20. Change Views • Normal view: This is the default view and displays three panes— Slides/Outline, Slide, and Notes. With these three panes, you can work with all features in one place and write and design your presentation. • Slide Sorter view: Choosing the Slide Sorter view displays all slides in the presentation in slide thumbnails. In this view, you can easily add, move, rearrange, and delete slides. • Notes Page view: Change to the Notes Page view and an individual slide displays on a page with any added notes displayed below the slide. • Reading view: Use the Reading view when you deliver your presentation to someone viewing the presentation on his or her own computer. Or, use this view to view the presentation in a window with controls that make the presentation easy to view. • Slide Show view: Use the Slide Show view to run a presentation. When you choose this view, the slide fills the entire screen.

21. Change Views…continued • The view area on the Status bar contains four buttons for changing the view—Normal, Slide Sorter, Reading View, and Slide Show. The active button displays with a light orange background. views

22. Change Views…continued To change views with buttons in the View tab: • Click the View tab. • Click the desired button in the Presentation Views group. Presentation Views group

23. Change Views…continued • In Notes Page view, click the text Click to add text that displays in the box below the slide and then type the desired note. note

24. CHECKPOINT 1 • This window element displays the presentation name followed by the program name. • Quick Access toolbar • Title bar • Tab • Ribbon • Create a new slide in a presentation by clicking the New Slide button in this tab. • Transitions • Design • Insert • Home Answer Answer Next Question Next Question • When you open a presentation, the presentation displays in this view. • Slide Show • Slide Sorter • Normal • Reading • When you choose this view, the slide fills the entire screen. • Slide Show • Slide Sorter • Normal • Reading Answer Answer Next Question Next Slide

25. Navigate in a Presentation To navigate to the next slide: • Click the Next Slide button. Next Slide button

26. Navigate in a Presentation…continued • Navigate in the Slides/Outline pane by clicking the desired slide thumbnail. thumbnail

27. Print and Preview a Presentation To print a presentation: • Click the File tab. • Click the Print tab. • At the Print tab Backstage view, click the Print button. Print tab Backstage view

28. Print and Preview a Presentation…continued To print specific slides: • At the Print tab Backstage view, click in the Slides text box. • Type the desired slides. • Click the Print button. Slides text box

29. Print and Preview a Presentation…continued To view the next slide in the Print tab Backstage view: • Click the Next Page button. Next Page button

30. Print and Preview a Presentation…continued To print the presentation as a handout: • At the Print tab Backstage view, click the Full Page Slides option in the Settings category. • Click the desired option in the Handouts section. • Click the Print button. Handouts section

31. Run a Slide Show To run the presentation from the current slide: • Click the desired slide in the Slides/Outline pane. • Click the Slide Show tab. • Click the From Current Slide button in the Start Slide Show group. From Current Slide button

32. Run a Slide Show…continued • The Slide Show toolbar displays in the lower left corner of a slide when you are running the presentation. Slide Show toolbar

33. Run a Slide Show…continued • If you click the Help option at the pop-up list, the Slide Show Help window displays. Slide Show Help window

34. Run a Slide Show…continued To use the pen or highlighter during a presentation: • Run the presentation. • Display the desired slide. • Click the pen button on the Slide Show toolbar. • Click the pen or highlighter option. • Drag to draw a line or highlight text. pen button

35. Create a Presentation from an Existing Presentation To create a presentation from an existing presentation: • Click the File tab. • Click the New tab. • Click the New from existing option. • Double-click the desired presentation. • Edit the presentation. • Save the presentation with a new name. New from existing option

36. Apply a Design Theme To apply a design theme: • Click the Design tab. • Click the More button at the right of the theme thumbnails in the Themes group to display additional themes. • Click the desired theme. More button

37. Delete a Presentation To delete a presentation: • Click the File tab. • Click the Open button. • Navigate to the desired folder or drive. • Click the presentation. • Click the Organize button. • Click the Delete option. • Click Yes. Delete option

38. Prepare a Presentation from a Blank Presentation To prepare a presentation from a blank presentation: • Click the File tab. • Click the New tab. • Click the Blank presentation option. • Click the Create button. Blank presentation option

39. Prepare a Presentation in the Slides/Outline Pane To create a slide in the Slides/Outline pane: • Click the Outline tab. • Click in the pane. • Type the text. Outline tab

40. Add Transition and Sound Effects To apply transitions: • Open the presentation. • Click the Transitions tab. • Select the desired options. Transitions tab

41. Add Transition and Sound Effects…continued To apply transition to slides: • Click the Transitions tab. • Click the desired transition in the Transition to This Slide group. • Click the Apply To All button. Transition to This Slide group

42. Add Transition and Sound Effects…continued To apply sound to slides: • Click the Transitions tab. • Click the down-pointing arrow at the right of the Sound option. • Click the desired sound. • Click the Apply To All button. Sound option

43. Add Transition and Sound Effects…continued To advance slides automatically: • Click the Transitions tab. • Click the After check box. • Insert the desired number of seconds in the text box. • Click the On Mouse Click check box. • Click the Apply To All button. After check box

44. CHECKPOINT 2 • This is the keyboard shortcut to display the Print tab Backstage view. • Shift + P • Shift + V • Ctrl + V • Ctrl + P • In Slide Sorter view, you can select all slides by pressing these keys. • Shift + A • Shift + S • Ctrl + S • Ctrl + A Answer Answer Next Question Next Question • In the Settings category, you can print a range of slides using this. • asterisk • forward slash • hyphen • comma • This is the name for how one slide is removed from the screen during a presentation and the next slide is displayed. • forward • advance • transition • design Answer Answer Next Question Next Slide

45. Preparing a PowerPoint Presentation Summary of Presentation Concepts • Create a PowerPoint presentation with an installed template • Open, save, run, print, close, and delete a presentation • Plan a presentation • Create a presentation using a theme template • Insert slides, insert text in slides, and choose slide layouts • Change presentation views • Navigate and edit slides • Preview and print a presentation • Create a presentation from an existing presentation • Apply a design theme to slides in a presentation • Prepare a presentation from a blank presentation • Prepare a presentation in the Slides/Outline pane • Add transitions and sounds to a presentation