Time Management and Organizational Skills

1. Time Management and Organizational Skills

2. Welcome! • Facilitator: Tracy Laycock • Trainer and instructional designer for Briljent • Facilitating classroom training and webinars for 20 years.

3. Supplemental Resources • CCLC Web site • Leadership Academy Courses in On Course

4. Working in Different Environments

5. Different Working Environments • Central Offices • Main or Satellite Offices • Virtual Offices

6. Working in Different Environments • Benefits of Each • Central offices • Main or satellite offices • Virtual offices

7. Working in Different Environments • Challenges of Each • Central offices • Main or satellite offices • Virtual offices

8. Increasing Efficiency • How can you increase your efficiency each day?

9. Reducing Stress

10. Causes of Stress • What causes stress? • Internal sources • External sources • What is stressful for you?

11. Effects of Stress • Cognitive Symptoms • Memory problems • Inability to concentrate • Poor judgment • Seeing only the negative • Anxious or racing thoughts • Constant worrying • Emotional Symptoms • Moodiness • Irritability or short temper • Agitation and inability to relax • Feeling overwhelmed • Sense of loneliness and isolation • Depression or general unhappiness • Physical Symptoms • Aches and pains • Diarrhea or constipation • Nausea and/or dizziness • Chest pain and/or rapid heartbeat • Loss of sex drive • Frequent colds • Physical Symptoms • Eating more or less • Sleeping too much or too little • Isolating yourself from others • Procrastinating or neglecting responsibilities • Using alcohol, cigarettes, or drugs to relax • Nervous habits (e.g., nail biting, pacing)

12. Reducing Stress • Reduce your stress through: • Time Management • Organization • Delegation

13. Planning and Prioritization

14. Organize and Prioritize Prioritize your tasks Where do the majority of your tasks fall on the chart?

15. Organize and Prioritize Quadrant I Immediate Attention Required

16. Organize and Prioritize Quadrant II Requires attention, but not yet critical

17. Organize and Prioritize Quadrant III “Nice to do”

18. Organize and Prioritize Quadrant IV These activities are time eaters

19. Increase Effectiveness • After organizing and categorizing tasks, prioritize tasks • Develop new skills • Time Sense • Goal Setting • Time Planning • Recognize Procrastination • Celebrate your accomplishments

20. Organize and Prioritize • Plan your work, then work your plan • The “to-do” list • Assess your tasks • Plan for the unplanned

21. Technology and Tools • Microsoft Outlook Basics to Manage Your Days • E-mail management • Calendar management • Task management

22. Technology and Tools • E-mail Management • Creating folders • Setting rules

23. Technology and Tools • Creating Folders

24. Technology and Tools • Creating Folders

25. Technology and Tools • Creating Folders

26. Technology and Tools • Creating Folders

27. Technology and Tools • Setting Rules

28. Technology and Tools • Setting Rules

29. Technology and Tools • Calendar Management • Setting an appointment • Updating and deleting an appointment

30. Technology and Tools • Setting an Appointment

31. Technology and Tools • Setting an Appointment

32. Technology and Tools • Inviting Others to the Appointment Add comments or instructions here

33. Technology and Tools • Updating and Deleting an Appointment

34. Technology and Tools • Task Management • Entering • Color coding

35. Technology and Tools • Entering Tasks

36. Technology and Tools • Entering Tasks

37. Technology and Tools • Entering Tasks

38. Technology and Tools • Entering Tasks

39. Technology and Tools • Flagging E-mails

40. Thank you for your time. • We look forward to your participation in future webinars. • Remember to access the CCLC website or the Leadership Academy Course in On Course to find resources and a link to a survey about this session.