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Cataloging Unpublished Oral History Interviews and Collections

OLAC, 2004 Marsha Maguire University of Washington Libraries mmaguire@u.washington.edu. Cataloging Unpublished Oral History Interviews and Collections. Areas of Description. Fundamental elements of information: Title area: Name of the interview or project

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Cataloging Unpublished Oral History Interviews and Collections

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  1. OLAC, 2004 Marsha Maguire University of Washington Libraries mmaguire@u.washington.edu Cataloging Unpublished Oral History Interviews and Collections

  2. Areas of Description • Fundamental elements of information: • Title area: Name of the interview or project • Title area: Indication of form, if applicable • Title area: Date/s of interview, span dates of project • Physical description area: Number of items with physical description of each format • Note area: Language/s if not English • Note area: Name of interviewer/organization responsible • Note area: Narrative summary of topics and people discussed • Note area: Statement of access/use restrictions • Controlled access points: Names, subject terms

  3. Cataloging Tools and Resources • Marion Matters. Oral History Cataloging Manual, Society of American Archivists (SAA), 1995 ($25). • Anglo-American Cataloguing Rules, 2nd ed., 2002 and 2004 revisions, ALA, 2004. • Describing Archives: A Content Manual, SAA, 2004. • Hensen, Steven L. Archives, Personal Papers, and Manuscripts: A Cataloging Manual for Archival Repositories, Historical Societies, and Manuscript Libraries, SAA, 1990. • MARC 21 Format for Bibliographic Data, through Update 3. • Library of Congress Name Authority File (LC Authorities). • Library of Congress Subject Headings (LC Authorities). • Art & Architecture Thesaurus. • Minnesota Historical Society, Cataloging Manual, section 20, Oral Histories (viewed 9/27/2004).http://www.mnhs.org/library/processingmanual/library/20.html

  4. Oral History “The process of deliberately eliciting and preserving, usually in audio or audio and visual recording media, a person’s spoken recollections of events and experiences based on first-hand knowledge.” • Distinct intellectual form • Some characteristics of deliberately created and published works • Some characteristics of unselfconscious accumulations, such as archival records

  5. Oral History Cataloging • Collective description • Information supplied by cataloger • Importance of contextual information

  6. Unit of Description Oral History Interview: • Recorded interview or sequence of interviews • Interactive question-answer format • Conducted by an interviewer with a knowledgeable interviewee on subject(s) of historical interest • Intended to be made accessible to researchers • Not: Memoirs, recorded journalistic interviews intended for broadcast, or recorded conferences or panels

  7. Unit of Description Oral History Project: • Series of oral history interviews documenting a topic, theme, place, organization, event, group of people, etc. • Conducted according to a plan • Usually under the auspices of a group or of one or more cooperating institutions

  8. Unit of Description Oral History Collection: • Oral history materials from various interviews not associated with an OH project • Usually assembled some time after their creation by a collector, or by a repository for convenience in management or description • Might have a theme or focus

  9. Sources of Information No chief source; transcription not required; square brackets not required • Finding aid, including abstract, index, etc. • Recorded interview content • Container label • Available documentation (letters, worksheets, donor agreements, forms, etc.) • Ref. sources • Transcript

  10. MARC Fixed Fields and 0XX Fields • Type (Leader/06): • p = mixed materials (multiple formats) • i = non-musical sound recordings (audio only) • g = projected media (film and/or video only) • t = manuscript language material (unpublished transcript only) • Ctrl (Leader/08): a = archival control

  11. MARC Fixed Fields and 0XX Fields • BLvl (Leader/07) • m = single interview • c = project or collection • d = subunit • Ctry (008/15-17)xx_ = unpublished • DtSt (008/06) • s = single • i = inclusive (Dates: begin date, end date)

  12. MARC Fixed Fields and 0XX Fields 040$e ohcm • 006 One or more as needed 006 [innn t ] 006 [t 000 0a] • 007 One or more as needed 007 vf cbahos [1/2-in. col. videocassette w/sound]

  13. Main Entry • Interview with an individual: Interviewee(100); predominant interviewee, or title • Relator term interviewee ($e) • Oral history project: Project name(corporate body) (110) • Collection not related to a project but assembled as a group after their creation: Personal (not corporate) name of collector or under title(100 or 245) • Relator term collector ($e) • Entire OH holdings of a repository: Repository(110) • Uncertain origin:Title(245) 100 1 Thayer, Jeanne C., $d 1917- $e interviewee.

  14. Titles—MARC 245 A title consists of: • **Form $a Oral history interview • **Name(s), with name(s), • **Date(s) $f full 4-digit year or year span, optional month and day

  15. Individual Interview • ** Form $a Oral history interview with • ** Name(s), Ian E. Wilson, • ** Date(s) $f 2004 Oct.- 2005 July 245 10 $a Oral history interview with Ian E. Wilson and Roch Carrier, $f 2004 Oct. 2.

  16. Oral History Project • ** Form $a Oral history interviews ofthe • ** Name(s), Library and Archives CanadaOral History Project, • ** Date(s) $f 2004-[ongoing] 245 10 $a Oral history interviews of the Hurricane Ivan Oral History Project, $f 2004-2005.

  17. Oral History Collection (not project) • ** Name(s) $a Canadian librarians • ** Form,oral history collection, • ** Date(s) $f 1995-2010 Ian E. Wilson oral history collection relating to Canadian documentary heritage, 2002-2008.

  18. Repository’s Entire Holdings of OH • ** FormOral history collection of • ** Repository Name, the MontrealPublicLibrary, • ** Date(s) 1982-2015 245 10 $a Oral history collection of the Canadian Aviation Historical Society, $f [ca.1976]-1998.

  19. General Material Designation (GMD) Not used unless unit of description consists solely of • computer file • microform • sound recording • videorecording 245 10 $a Oral history interview with Paul Martin, $f 2004 Sept. 20 $h [videorecording].

  20. Physical Description: General • Guidance: See Physical Description area in OHCM, appropriate chapter(s) of AACR2, Graphic Materials, Music and Sound Recordings, AMIM rules • One or more physical description statements (multiple MARC 300s if needed) • Describe format(s) available for use • Optionally, also describe original format(s) in MARC 300(s) or a note

  21. Physical Description: Transcripts(paper, verbatim or edited) • Use AACR2 abbreviations • **Extent: Many options; establish policy • 1 volume or item: Number of pages (2-sided) or leaves (1 sided) 83 leaves 37 p. • More: Number of volumes, filing units, containers 2 v. 3 boxes (28 v.) • Linear or cubic ft. (eg., for large collections) 14 linear ft. (21 boxes)

  22. Physical Description: Transcripts(paper, verbatim or edited) • Dimensions: Height in cm. x width if needed $a 121 p. ; $c 28 cm.

  23. Physical Description: Transcripts(electronic form) Consult appropriate rules (always changing). Usually: • Number of units of the physical carrier and dimensions (direct access), or • Number of files/pages and file type (remote access) 300 $a 1 CD-ROM ; $c 4 ¾ in. 300 $a 47 p. : $b digital, PDF file.

  24. Physical Description: Sound Recordings • Number of units • Type of recording (SMD) • Optional: playing time, non-standard speed, # tracks, # sound channels, dimensions 300 2 sound tape reels (30 min.) : $b analog, 15 ips, 2 track, mono. ; $c 7 in., ½ in. tape. 300 8 sound cassettes ( ca. 60 min. each) : $b analog. 300 1 DVD-audio (60 min.) : $b digital ; $c 4 ¾ in.

  25. Physical Description: Video Recordings • Number of units • Type of recording (SMD) • Optional: playing time, color, dimensions 300 2 videocassettes (ca. 50 min.) : $b col. ; $c ½ in. 300 8 videocassettes (U-Matic) ( ca. 30 min. each) : $b b&w ; $c ¾ in. 300 1 DVD-video (60 min.) : $b sd., col. ; $c 4 ¾ in. [or 12 cm.]

  26. Physical Description: Multiple Formats Separate physical description of each format; use a separate MARC 300 field for each. Optionally, add form of material designation in a MARC $3, such as: • $3 Transcript: $a 83 leaves ; $c 28 cm. • $3 Sound recordings: $a 8 sound cassettes (ca. 60 min. each) : $b analog.

  27. Notes Minimum: • **Interview details, including name of interviewer and language if not English (MARC 518) • **Scope and content/abstract (MARC 520)

  28. Notes Biographical note (MARC 545) Context • When/where the interviewee(s) was born and educated • Race/ethnicity/nationality • Family info (parents, siblings, spouse, children) • Occupation • Political/religious/organizational affiliations • Interests and accomplishments • Awards, special qualifications

  29. Notes Interview/project details (MARC 518) Interviews: • **Date of interview/s • **Name of interviewer • **Language of interview/s Optionally: • Place/s of interview/s • Names of others present • Sponsorship/sources of funding • Circumstances of interviews (Add an optional 033 for coded date and place of the capture of the recorded information)

  30. 518 Interviewed by Jacob McMurray, Vancouver, B.C., 3 October, 1997; recorded in English and Japanese.

  31. Notes Interview/project details (MARC 518) Projects and collections: • **Date(s) of interviews • **Name/description of interviewer(s) • **Language of interviews Optionally: • Sponsorship/sources of funding • Circumstances of interviews • Location(s) of interviews

  32. 518 Interviews funded by the National Endowment for the Humanities and conducted by Catherine Kerst and Peter Bartis in and around Paradise, Nevada, 1992-1994. The project was directed by Alan Jabbour, director, American Folklife Center, Library of Congress.

  33. Notes **Summary of content, nature, scope (MARC 520) Interviews Generally, include (as available and applicable): • Places, names, time period discussed • Summary of interview content (events, conditions, activities, etc.) • Opinions and attitudes of/about interviewee or others • Recollections about others • Brief summary of stories, anecdotes

  34. 520 Fred Gonzales discusses his life and activities during World War II, including his experience getting lost along the front lines in France and identifying German spies among the ranks. He concludes with thoughts on how the war changed him.

  35. Notes **Summary of content, nature, scope (MARC 520) Projects and collections Content, nature, scope of included interviews: • Names/descriptions of interviewees • Places and time periods discussed • Topics and events documented • Opinions, points of view expressed

  36. 520 Interviews document the experiences of nine Asian Indian immigrants in Minnesota. Each immigrant briefly describes his or her family of origin, the social context in which he or she was raised, and the decision to immigrate to the United States. Interviews focus heavily on values and attitudes, comparing the "Indian way" with the "American way," especially as they relate to family, marriage, parenting, work, and community life. Narrators also speak about their association with Indian social groups or religious organizations in the United States.

  37. Notes **Linking entry complexity (MARC 580/773) (Forms part of: note) • If the interview forms part of a oral history project, give the project title (as formulated following the rules for devising oral history project titles). Precede with intro phrase Forms part of: • Until recently, MARC 580; now use MARC 773 $i.

  38. Notes ** Host item entry (MARC 773) 773 08 $i Forms part of: $a Wisconsin Agriculturalists Oral History Project. $t Oral histories of the Wisconsin Agriculturalists Oral History Project $w (OCoLC ) 50628465

  39. Notes Additional physical form available (MARC 530) Information on additional formats in which the described material is available in the repository, on loan, for purchase, online. 530 Transcript also available online $u http://www.lib.washington.edu/sc/oralhist/oh24.html 530 Microfilm copy of transcripts available for purchase; $b Special Collections, P.O. Box 352900, Seattle, WA 98195; $d OH24.

  40. Notes Reproduction (MARC 533) If unit of description is a copy of an original located elsewhere/destroyed, provide: • Type, place, agency, date of reproduction • Physical description of reproduction 533 Photocopy. ‡b Seattle, Wash. : ‡c University of Washington, ‡d 1979. ‡e 28 cm.

  41. Notes Location of originals/duplicates (MARC 535) If unit of description is a copy of an original not held by the repository, state name, contact info. of custodian repository. 535 1 Originals held by: Regional Oral History Office, University of California, Berkeley. 535 2 Copies of transcripts available at: Oregon Historical Society, Portland, Oregon.

  42. Notes Provenance (MARC 561) If applicable and available, describe successive transfers of ownership. Rare. 561 Originally recorded by Madison’s son, these and all the Madison family oral history cassettes were arranged and transcribed by Roger Madison’s niece, Elizabeth May, before being given to Sarah Wolfe in 1992.

  43. Notes Immediate source of acquisition (MARC 541) Immediate donor or source. • Name of source • Method of acquisition (gift, purchase, transfer, etc.) • Date of acquisition • Source unknown • Internal info: Address, accession #, purchase price 541 $c Gift; William May; $d 1989.

  44. Notes **Restrictions on access (MARC 506) Restrictions placed on access to the interview(s). • Terms of restriction • Date when term of restriction ends (if applicable) • Additional details 506 Access restricted until 1 January 2008. 506 Stored off site; 24-hour advance notice required.

  45. Notes **Restrictions on use and reproduction (MARC 540) Restrictions placed on use and reproduction of the interview(s); i.e., restrictions on the right to reproduce, exhibit, fictionalize, quote from, etc. 540 No part of the interview may be quoted for publication without the prior written permission of the interviewee. 540 Literary rights of Bill Gates have been granted to the public.

  46. Notes Finding aids (MARC 555) Describe name indexes, unpublished finding aids/inventories, abstracts, etc. 555 0 Name index available. 555 0 Finding aid available in the repository and on the World Wide Web. 856 42 $u http://lcweb2.loc.gov/ammem/ead/jackson.html $z Connect to the online finding aid for this collection

  47. Notes Preferred citation (MARC 524) Preferred format and content for citing described material. 524 Songs of Atlantic Canada Oral History Project, Folklore and Language Archive, University of Newfoundland.

  48. Notes Citation (MARC 510) Cite works in which abstracts, citations, etc. about described materials have appeared. 510 3 Described in: Guide to Missouri Oral History Collections, 1995. Publications about described materials (MARC 581) Cite works based on described materials. 581 8 Civil rights and Japanese American internment. Palo Alto, Calif.: Stanford Program on International and Cross-Cultural Education, 2002.

  49. Notes General notes (MARC 500) Other descriptive information not covered by other notes. • Physical description • Supplementary materials • Transcript information 500 Audiocassettes duplicated from original reel-to-reel tapes, 1997. 500 Accompanied by 12 photographs and three maps. 500 Transcript heavily edited.

  50. Controlled Access Points • Personal names • Subjects: people discussed (600) • Interviewer (700) • Additional interviewees (700) • Organizational names • Subjects: organizations discussed (610) • Other contributing/sponsoring institutions (710) • Name of larger collection (773) • Subject headings (topics discussed) (650) • Geographical headings (places discussed) (651) • Form/genre headings (finding oral histories in a sea of books) (655) • Oral histories • Transcripts • Photographs

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