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UCL Online Recruitment Project Update: Progress Report and Benefits Summary

This update outlines the progress made in the UCL Online Recruitment Project since March 2008. Key highlights include the appointment of a Project Manager, formalization of the project structure (Prince2), project milestones achieved, and the benefits of the new system. Benefits include automatic collation of equal opportunity information, streamlined application processes, and improved data collection for recruitment monitoring.

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UCL Online Recruitment Project Update: Progress Report and Benefits Summary

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  1. UCL Online RecruitmentProject Update19th June 2008

  2. Progress from March 2008 • Appointment of Project Manager • Tim Wells • Formalisation of project (Prince2) • Structure • Roles and responsibilities • Project Plan • Measuring success • Steering Group and Team established

  3. HR Payroll & Project Board Project Assurance External (TBA)

  4. Progress from March 2008 • Project name and branding • Recruitment Online Made Easy - Rome • Project website • http://www.ucl.ac.uk/hr/rome

  5. Project milestones – high level

  6. Evaluation process

  7. Benefits • Automatic collation of all equal opps information rather than by academic departments as at the moment • Not having inboxes or pigeonholes bursting at the seems come deadline day • Automatic confirmation of receipt of application rather than the need to send out e-mail confirmation • No need to collate information for panel: they can view it themselves • Standardisation of applications • Central filestore rather than local one 1-4 are the big bonus points.

  8. Benefits continued • More rigorous data collection- for example UCL will receive a far higher % of equality monitoring data (should be 100%) Currently we only get approx 30% of data back from recruitment exercises. The online system will allow us to get a much more reliable and a detailed picture of who applies and is appointed for jobs at UCL. • The report facility should make it easier/ quicker to gather a range of information related to the recruitment process for example recruitment success. • No duplication of work- the data will not need to be completed by an applicant and employee- the data (e.g. equality monitoring data) can be entered by the applicant and reports run directly. This will save time/ resources.

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