State of the River Bank Woods HOA

State of theRiver Bank Woods HOA January 25th, 2005 Mike Morgan President, River Bank Woods HOA

Introduction • Welcome and THANK YOU for coming • Current River Bank Woods HOA Board of Directors • Mike Morgan, President • Dennis Coombe, Vice President • Lisa Toohey, Treasurer • Teresa Bettac, Secretary • Josh Hutzler (Toll Brothers), Director • Managing Agent: Cardinal Management Group • Bill Olliver  Crishana Loritsch • HOA meetings • Quarterly: Winter, Spring, Summer, and Fall • Tonight: Annual Meeting and Election • Meet the Candidates • Vote

Overview • RBW HOA BoD and Managing Agent • Action Items / Hot Topics / Issues / Concerns / Special Projects • The RBW HOA BoD logs all in a spreadsheet and works to close each item ASAP. If you have an item or status, please e-mail Mike Morgan president@riverbankwoods.net. • Communications Committee • Activities Committee • Architectural Review Committee • River Bank Woods • River Bank Woods • Contracts / Community Services • Special Projects • Toll Brothers • Goals for 2005 • Election • Open Forum / Q&A

Communications Committee • Web site www.riverbankwoods.net • Thank you Paul Kang for handling domain name registration and web hosting annually • Mike Morgan, webmaster • Newsletter • Quarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA meeting • Thank you Teresa Bettac, Secretary and Lisa Toohey, Treasurer • Help Wanted! • Directory • Published and distributed • Thank you Jeannie Willoughby, Karen Blonder, and Lisa Toohey • If you are not in the current directory, an updated directory will be published and distributed soon. Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!! • E-mail distribution list • For periodic updates and reminders • Please send an e-mail to webmaster@riverbankwoods.org to be added to the River Bank Woods e-mail distribution list • Sandwich boards

Activities Committee • Neighborhood Spring Fling • BIG success • Thank you Karen Blonder • Community Garage Sale • Thank you Jina Ames • Ladies NightS Out • Thank you Lisa Toohey • Play DateS (weekly) at the Tot Lot and Play Area on River Oaks Drive • BUNCO • Thank you Karen Blonder • Fall Festival and Dessert Contest • Unfortunately, cancelled due to lack of RSVPs • Thank you Kim Hjort on Fall Festival planning and Rubina Malbari on Dessert Contest planning • Activities Committee meeting • To plan activities & events • To discuss how to gain more interest, involvement, build community, etc. • Help Wanted!

Architectural Review Committee • Architectural Modification Request Application (AMRA) review and approval process - and process for Architectural/Covenants violations • Thank you Teresa Bettac, Secretary and Crishana Loritsch; and the RBW HOA BoD • Architectural Guidelines • Thank you Dennis Coombe, Vice President • “Catch Up and Plan Ahead” • Please “Catch Up and Plan Ahead” for exterior home improvements; please use the AGs to complete an AMRA

River Bank Woods • Reserve Study completed: Mason & Mason • 2005 Budget • Thank you Lisa Toohey, Treasurer and Crishana Loritsch • HOA member fees increased from $55 to $60 per month • Explanation/justification: This was a careful, informed, team decision that considered: • the results of the reserve study, • detailed financial review of 2004 operational actuals-to-date  planned 2005 expenses • required 2005 assessment revenue against planned 2005 expenses, and • financial modeling. • P.S. During the sales process, builders typically like to start homeowner assessments as low as possible. • Audit and Tax Services: Goldklang, Cavanaugh & Associates, P.C.

River Bank Woods • Tree Save Area Clean-up “Phase 1” (sponsored by the RBW HOA) • We addressed the long and expensive initial list of downed, dead, and at-risk trees. • CHRONOLOGY: • In March, the River Bank Woods HOA Board of Directors walked River Bank Woods I and II with Dana Malone, Loudoun County Urban Forester. Please review the TREE SAVE AREA DO's & DON'Ts (Microsoft Word document) that Dana subsequently provided. • In April, the RBW HOA BoD walked River Bank Woods I and II with a recommended professional forester / certified arborist, who was contracted to develop a River Bank Woods Forest Management Plan; trees requiring removal were tagged and documented. • In May, the River Bank Woods Forest Management Plan was developed by the professional forester / certified arborist and presented to Dana Malone, Loudoun County Urban Forester, for approval. • In June, we received approval to proceed from Dana Malone, Loudoun County Urban Forester. We contacted a tree service to have the trees removed. We received the initial estimate. It was very high. So we got another. It was also high. We got a 3rd estimate and contracted w/ Freedom Tree Service • Freedom Tree Service cleaned-up the Tree Save Areas on Wednesday 7/7 through Friday 7/9 • Tree Save Area Clean-up “Phase 2” TBD • Please let us know about any trees that pose a danger or are downed, dead, or at-risk

River Bank Woods (cont’d) • Tree Relocation (NOT sponsored by RBW HOA; but we helped facilitate) • Evergreen trees were relocated from the base of the berm, in the backyards of Lots 30, 31, 77, and 78 onto the Rivercrest-owned berm • Initiated by Greg & Pam Bohmer, who developed a tree relocation plan which we worked together to execute; worked with: • The homeowners of the lots involved • The Loudoun County Urban Forester and the Loudoun County Project Manager for River Bank Woods re: the RBW Loudoun County Tree Cover Calculation (we used surplus) • The RBW HOA Architectural Review Committee for approval of Architectural Modification Request Application (AMRA) • And the Rivercrest HOA Open Space Committee and BoD • River Bank Woods “Arbor Day” • To add to Tree Save Areas • WANTED: VOLUNTEER(S) to plan and plant

Contracts / Community Services • Landscaping & Maintenance: J.D. Lawn Service • Snow Removal: American Contractors • Toll Brothers is responsible for snow removal again this winter; until they are off bond. • American Contractors is a different snow removal contractor than winters’ past, when Toll Brothers used J.D. Lawn Service for snow removal (as well as common area landscaping and maintenance). • American Contractors missed RBW Section II on Saturday/Sunday. I called them. They returned my call Monday morning. I confirmed that they know our streets, including both RBW sections, and excluding Lowes Point in between. They came out Monday morning to plow and treat the missed streets. They were very nice, very apologetic, and promised that they will not drop the ball going forward. I have a main telephone # - and a cell #. • FYI- Next winter, when we (the RBW HOA) are on the hook for snow removal, we will set a 3” minimum before snow removal occurs - or our budget could get wiped out in a harsh winter. This is not the case with Toll Brothers / American Contractors. They treated the streets when we had the 1” of snow recently; although they did not plow.

Contracts / Community Services (cont’d) • Trash & Recycling: AAA Trash & Recycling • Please do not put your trash or recycling bin at the curb until the evening before pick-up day • Please remember that trash and recycling bins should not be in front of your house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood looking great! Special Projects • Brockman Farm Lane Abandonment • Thank you Lisa Toohey, Treasurer, who has worked with many parties on BFL, including Toll Brothers, VDOT, Loudoun County, Fire & Rescue, and affected HOAs (Rivercrest HOA, Cascades Community Association, and Lowes Point HOA)

Toll Brothers • Bill Bestimt and Josh Hutzler have fulfilled their RBW HOA BoD duties as directors during transition from declarant-controlled BoD to homeowner-controlled BoD • Toll Brothers Bond Release - items, process, and timeline - status and communication plan for remaining items: NOTE: The below is not an official list of Toll Brothers bond release items. NOTE: “COMPLETE” denotes that Toll Brothers has completed work on the item, but it does not mean that Toll Brothers is “off bond” for the item in terms of VDOT, Loudoun County, Loudoun County Sanitation Authority, etc. • Storm Water Management Pond (SWMP) *****requested communication; STATUS: OPEN – final item – American Contractors will complete ASAP, when the weather breaks, and by this spring • Street Lights STATUS: COMPLETE • Driveway Aprons - new dictionary term! ;-) *****requested communication; STATUS: COMPLETE • Final Driveway and Street Paving *****requested communication; STATUS: COMPLETE • Sidewalks *****requested communication; STATUS: COMPLETE • Street Trees STATUS: COMPLETE • Monumentation STATUS: COMPLETE; NOTE: At Annual Meeting, discussed that this is not complete for RBW Section II… • Silt Fencing Removal STATUS: COMPLETE • Construction and storage trailer removal and clean-up STATUS: COMPLETE • Street Signs STATUS: COMPLETE • General clean-up STATUS: COMPLETE • Other • Snow Removal; NOTE: Toll Brothers is responsible for snow removal again this winter; until they are off bond; covered on earlier slide • Attorney on retainer: Todd Sinkins of Rees, Broome, & Diaz; to assist the RBW HOA BoD with: • Toll Brothers Bond Release • Architectural/Covenants violations • Review of bylaws, rules & regulations, guidelines, forms, documents, processes, policies & procedures

Goals for 2005 • Continued management & leadership and communication • Finance, Budget, Accounting • Contracts • Action Items / Hot Topics / Issues / Concerns / Special Projects • Communications Committee • Activities Committee • Architectural Review Committee / Architectural Guidelines • In order to: • Provide community services • Maintain/enhance property values • Build and sustain community • Special Projects • Brockman Farm Lane Abandonment • Potential Tot Lot Upgrade WANTED: VOLUNTEER(S) • Potential sidewalk along River Bank Street – to safely connect River Bank Woods, Rivercrest, and Lowes Point to Algonkian Parkway • Thank you Teresa Bettac, Secretary • Continue to develop relationships with the following; for this - and more! • Surrounding HOAs, e.g., Rivercrest HOA, Lowes Point HOA, Cascades Community Association, and Great Falls Chase HOA • Loudoun County

Election • Call for Candidates • Meet the Candidates • Vote Open Forum / Q&A (while election results are tallied) Election Results

State of the River Bank Woods HOA