State of the River Bank Woods HOA

State of theRiver Bank Woods HOA Annual Meeting February 28th, 2006 Mike Morgan President, River Bank Woods HOA

Introduction • Welcome and THANK YOU for coming • Current River Bank Woods HOA Board of Directors • Mike Morgan, President • Dennis Coombe, Vice President • Teresa Bettac, Secretary • Samer Beidas, Treasurer • Lisa Toohey  Jina Ames, Director • Managing Agent: Cardinal Management Group • Crishana Loritsch  Tom Markell • Tom (primary POC), Crishana (secondary) • HOA meetings • Quarterly: Winter, Spring, Summer, and Fall • Tonight: Annual Meeting and Election • Meet the Candidates • Vote

Overview • RBW HOA BoD and Managing Agent • Action Items / Hot Topics / Issues / Concerns / Special Projects • The RBW HOA BoD logs all items in a spreadsheet and works to close each ASAP. If you have an item or status, please e-mail Mike Morgan president@riverbankwoods.net. • Status: 32 Open 3 Re-opened 21 On-going 11 Not Started 103 Closed 170 Items Total • Communications Committee • Activities Committee • Architectural Review Committee • River Bank Woods • Contracts / Community Services • Toll Brothers Bond Release • Neighborhood Watch • Goals for 2006; and Bottomline • Election • Open Forum / Q&A

Communications Committee • Web site www.riverbankwoods.net • Thank you Paul Kang for handling domain name registration, web hosting, and e-mail administration annually • Mike Morgan, webmaster • E-mail Mike Morgan President president@riverbankwoods.net Dennis Coombe Vice President vpresident@riverbankwoods.org Teresa Bettac Secretary secretary@riverbankwoods.org Samer Beidas Treasurer treasurer@riverbankwoods.org Jina Ames Director director@riverbankwoods.org • E-mail distribution list • For periodic updates and reminders • Please e-mail webmaster@riverbankwoods.org to be added to the River Bank Woods e-mail distribution list • Newsletter • Quarterly: Winter, Spring, Summer, and Fall; after 1/4ly HOA meeting • Thank you Teresa Bettac, Secretary • Help Wanted! • Directory • If you are not in the current directory, an updated directory will be published and distributed. Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!! • White mailboxes • Sandwich boards

Activities Committee • Neighborhood Spring Fling • THANK YOU to Karen Blonder, Carolyn Coombe, Joyce & David Park, Jenni & Tom Aprahamian, Mike Morgan, and everyone who helped make our Spring Fling a success! A special thank you to the Sterling Volunteer Fire Department!! • Community Garage Sale • Thank you Jina Ames!! • BUNCO • Thank you Karen Blonder and Jina Ames!! • Ladies Night Out • Poker Night • Weekly Playdate at the Tot Lot and Play Area on River Oaks Drive in RBW Section II • Activities Committee meeting • Discuss how to gain more leadership and participation, build community, etc. • Plan activities & events • Help Wanted!

Architectural Review Committee • Architectural Modification Request Application (AMRA) review and approval process - and process for Architectural/Covenants violations • Thank you Teresa Bettac, Secretary and Crishana Loritsch; and the RBW HOA BoD • Architectural Standards • Thank you Dennis Coombe, Vice President

Architectural Review Committee cont’d The River Bank Woods HOA Covenants / Bylaws / Rules & Regulations require an application and approval process for exterior home improvements, and the approval becomes part of the unit file that Cardinal Management Group keeps for each home in River Bank Woods. Modifications/enhancements must be on file when you sell your home. This has been the process even when Toll Brothers was the declarant-controlled Board of Directors. The following is posted on the www.riverbankwoods.org home page and “Docs & Forms” page, and it has been in most River Bank Woods newsletters. "Catch Up and Plan Ahead" Please "Catch Up and Plan Ahead" for exterior home improvements. Please use the Architectural Standards to complete an Architectural Modification Request Application (AMRA) Anyone wishing to add or make changes to their property such as landscaping, decks, patios, storm doors, etc. must, along with obtaining all necessary permits, submit an AMRA prior to beginning any construction. • Applications are available via download (above or on www.riverbankwoods.org under "Documents") or by contacting Crishana Loritsch, Property Manager, Cardinal Management Group • Please submit completed applications to Teresa Bettac, Secretary, River Bank Woods, at 20667 Forest Overlook Court. • NOTE: If you have made such improvements without getting an AMRA approved, please take this opportunity to seek approval. Please catch up and, going forward, plan ahead.

River Bank Woods • 2006 Annual Budget • Thank you Crishana Loritsch and Samer Beidas, Treasurer • HOA member fees holding at $60 per month • Considered: • Reserve Study by Mason & Mason • Conducted in 2004 • Finalized in 2005 • Detailed financial review of 2005 • Operational actuals-to-date  planned 2006 expenses • Required 2006 assessment revenue against planned 2006 expenses • Financial modeling • Audit and Tax Services • Goldklang, Cavanaugh & Associates, P.C.

Contracts / Community Services • Landscaping & Maintenance: J.D. Lawn Service • Snow Removal: Hunt Country Paving • Toll Brothers is no longer responsible for snow removal. • We have contracted with Hunt Country Paving. • We have set a 3” minimum before snow removal occurs - or our budget could get wiped out in a harsh winter. • Trash & Recycling: AAA Trash & Recycling • Please do not put your trash or recycling bin at the curb until the evening before pick-up day • Please remember that trash and recycling bins should not be in front of your house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood looking great! • Insurance: Nationwide • Attorney on retainer: Todd Sinkins of Rees, Broome, & Diaz; to assist the RBW HOA BoD with the following, and as necessary: • Toll Brothers Bond Release • Architectural/Covenants violations • Review of bylaws, rules & regulations, guidelines, forms, documents, processes, policies & procedures

Toll Brothers Bond Release • Toll Brothers Bond Release items, process, and timeline - status and communication plan for remaining items via www.riverbankwoods.net and RBW e-mail distribution list • The bond release process is between Toll Brothers and Loudoun County / VDOT, but we (the River Bank Woods Homeowners Association (HOA) Board of Directors) want to be in-the-loop in order to communicate with you (the RBW homeowners and residents); and because once Toll Brothers is off bond (w/ Loudoun County / VDOT), the RBW HOA has responsibility for the common area assets, etc. • The bond release process covers everything from streets (& final street paving), curbs, gutters, driveway aprons (& final driveway paving), sidewalks, street trees, common area landscaping (including dead street tree replacement - and "re-replacement"), common area stabilization (seed & straw, not sod), street lights, street signs, monumentation (property pins), Tot Lots & Play Areas, Tree Save Areas, Brockman Farm Lane, Storm Water Management Pond, silt fencing removal, construction and storage trailer removal and clean-up, general clean-up, etc. • The RBW HOA BoD held the final walkthrough with Kathy Wilt, Toll Brothers contractor/consultant for bond release, on 11/1. Toll Brothers has since addressed all bond release items from an HOA perspective (e.g., dead street trees and dead trees along Brockman Farm Lane have been replaced; "temporary utility box", located to the right of 20528 Mason Oak Court, in River Bank Woods Section II, has been addressed by the utility companies). The RBW HOA has signed a letter of acceptance of common area ownership and maintenance from Toll Brothers. • Toll Brothers has received VDOT and County acceptance of River Bank Woods I and II. At this time, Toll Brothers is waiting for the formality of VDOT street acceptance, which takes place in Richmond. This process usually takes 1-2 months, and Toll Brothers hopes to hear back from VDOT within the next couple of weeks. Once the formality takes place, we will see VDOT installing the road numbers on the streets within the RBW Sections I and II. As for Loudoun County, once they are notified by VDOT that the roads are formally accepted, then the bond committee will approve the release of the performance bonds.

Neighborhood Watch • Jina Ames, Director, River Bank Woods HOA Board of Directors, initiated the RBW Neighborhood Watch Program. • The first meeting was held on Tuesday, November 8, 2005. Master Deputy Terry Davis of the Loudoun County Sheriff's Office, Crime Prevention Unit, met with the RBW HOA BoD and several homeowners to discuss the program & options and plan & organize. We also discussed specific RBW safety & security issues/concerns. As discussed at the meeting, a few vehicles parked on the streets and in driveways in River Bank Woods and Lowes Point were broken into in October/November. It is best to keep your vehicles in your garage! • Neighborhood Watch Street Signs • Ordered, Delivered, Installed • UPDATE 1/19/06: Jina Ames met with a VDOT representative to mark where the signs can be posted at each RBW entrance. The RBW HOA BoD will get posts and have the signs installed properly at each VDOT-approved RBW entrance location. • UPDATE 2/27/06: The NW signs are up!! • Neighborhood Watch Block Captains • WANTED!: BLOCK CAPTAINS; to volunteer, please contact Jina Ames at director@riverbankwoods.net. • Neighborhood Watch Patrols • CURRENT: Informal patrol schedule • COMING SOON!: Formal patrol schedule

Neighborhood Watch cont’d • CRIME ALERT; posted 1/19/06: • Master Deputy Terry Davis, Loudoun County Sheriff's Office, Crime Prevention Unit, contacted the RBW Neighborhood Watch with a CRIME ALERT for Eastern Loudoun County: a rash of larcenies from garages where the doors are left open. It is best to keep your vehicles in your garage, and your garage doors closed! • For more information about Neighborhood Watch, please see the River Bank Woods Newsletter - Fall 2005, or visit: • Loudoun County Sheriff’s Office Crime Prevention Unit http://www.loudoun.gov/sheriff/dare.htm - scroll down to Crime Prevention for Neighborhood Watch • National Sheriffs' Association Neighborhood Watch Program • Resource Center http://www.usaonwatch.org/resource/Neighborhood_Watch/publications.aspx and • Register/Start A Watch http://www.usaonwatch.org/startwatch/startwatch.aspx • National Crime Prevention Council – Neighborhood Watch http://www.ncpc.org/ncpc/ncpc/?pg=5882-3200-6062-6240 • Citizen Corps – Neighborhood Watch Program http://www.citizencorps.gov/programs/watch.shtm • If you have questions regarding the River Bank Woods Neighborhood Watch Program, please contact Jina Ames at director@riverbankwoods.org. • NOTE: The RBW HOA BoD has also contacted the Loudoun County Sheriff’s Office to request that a Deputy patrol RBW more often, especially at night. Please see the following link: • Loudoun County Sheriff’s Office Community Policing Team http://www.loudoun.gov/sheriff/community_police.htm

Goals for 2006 • Continued management & leadership and communication • Finance, Budget, Accounting • Contracts / Community Services • Action Items / Hot Topics / Issues / Concerns / Special Projects • Communications Committee • Activities Committee • Architectural Review Committee / Architectural Standards • Neighborhood Watch • In order to: • Provide community services • Maintain/enhance property values • Build community Bottomline • The State of the RBW HOA is STRONG • We would like to build community through the: • Communications Committee • Activities Committee • Neighborhood Watch Block Captains to make the RBW HOA STRONGER

Election • Call for Candidates • Meet the Candidates • Vote Open Forum / Q&A (while election results are tallied) Election Results

State of the River Bank Woods HOA