Alderman Road Residences Phase II Design Build

1. Alderman Road Residences Phase IIDesign Build

2. Alderman Road Residences Phase IIProject Background Extensive master planning preceded this phase 2003 – Dagit Saylor Master Plan 2007- Hanbury Evans Update 2008 - RMA Update Phase I - Kellogg House - was delivered in fall of 2008 Provided 200 beds Phase II is the second phase of a six-phase Project That will ultimately provide over 2,200 beds in over 600,000 sf. Phase II Includes: Building 1 – a 66,000 sf 220 bed dorm Building 2 – a 62,000 sf 200 bed dorm Commons Building – an 8,000 sf assembly space for Student Affairs

3. Alderman Road Residences Phase IIDesign Build Definition Design-Build is the process by which a single entity provides both the design and construction through the use of a single contract between the agency and the design-build (D-B) contractor. This system is used to reduce the delivery schedule by overlapping the design phase and construction phase of a project.

4. Alderman Road Residences Phase IIDesign Build Advantages • Integrated Approach to Project Delivery • Enhanced communication between the service provider and the client • Increased accountability by the service provider • Single source of responsibility for cost, schedule & quality • A value basedproject feedback system • Cost Savings • Time Savings • Early Knowledge of Costs • Maximum Flexibility, Shared Risk

5. Alderman Road Residences Phase IIDesign Build Cautions Without Bridging Documents - • Abbreviated Design Process • Unclear Definition of Scope • Premature Cost Estimating

6. Alderman Road Residences Phase IIDesign Build Design Build Process • Evaluate program and develop project budget • Efficient, collaborative design environment • Design parameters are developed along with budgetary goals, construction methodologies, and budget conditions • Owner and design-builder work together to determine which materials and methods will maximize value • Continuous cost estimating, constructability, and value analysis to maximize each program dollar • Early release bid and construction packages • Turn over functional facility that meets program criteria

7. Alderman Road Residences Phase IIDesign Build Pricing • Fixed price typical for UVA projects • Price break down for Design and Construction typically • Industry alternatives include: • Guaranteed Maximum Price (GMP) • Cost Plus Fee • Incentives • Awards

8. Alderman Road Residences Phase IIDesign Build Procurement Process – AE Selection Bridging Document A/E Selection Minimum 3 Month Process Office of Architect for the University initiates and authors RFQ and RFP Include option to hire selected A/E for other work and phases in advertisement Selection Criteria typically include qualifications and experience of the project team with similar projects and delivery methods, UVA, and each other

9. Alderman Road Residences Phase IIDesign Build Procurement Process – Bridging Documents Bridging Documents Increased level of project documentation compared to standard DB process Provide a greater assurance of quality Some innovation and value permitted through DB procurement process Presently no definition of BDs in HECOM or Design Guidelines Agreements typically reference Preliminary Design requirements Different UVA constituents expect different degrees of documentation in BDs Fee expectations – no more than 50% of the total AE fee for the project type Early construction document packages (typically 100% Site and Civil) are required to ensure no schedule gaps between DB selection and construction start

10. Alderman Road Residences Phase IIDesign Build Procurement Process – Bridging Documents Bridging Documents, continued Process should include standard practices and procedures: ASBO reviews Value Management BOV Approvals Waterproofing Consulting Mock-up definitions Commissioning and Turnover EIR DCR Approvals

11. Alderman Road Residences Phase IIDesign Build Procurement Process – Bridging Documents Bridging Documents • Designing to Bridging Documents • Design intent is more clearly defined • Architectural vision is more clearly defined • Focus is on completing the working drawings while maximizing the program through constructability and life-cycle cost analysis • Designing without Bridging Documents • Owner’s program is more conceptual in nature • Architectural vision is open to interpretation • Focus is on developing, enhancing, and maximizing the program through all stages of development

12. Alderman Road Residences Phase IIDesign Build Procurement Process – DB Selection Design Builder Selection Minimum 4 Month Process – initiate during Bridging Document production Facilities Planning and Construction initiates and authors RFQ and RFP Include option to hire selected DB for other work and phases in advertisement Typically use competitive negotiation to contract Selection based on 50% Technical and 50% Price Proposal Technical Selection Criteria include: Qualifications of Proposed Team, Experience of Team on Similar Projects, Project Plan, Value Management Suggestions SWaM plan. Proposers must certify that their base proposal is in full conformance with the Bridging Documents. Value Management proposals are included in the technical proposal and must describe the change from the BD’s and the proposed benefit/value to Uva.

13. Alderman Road Residences Phase IIProject Schedule