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Pre-Incubator Program

Insert photo 1. Organization logo here. Pre-Incubator Program. Participant: Program Term: 02/2013 – 1/2014 Contact: Sanjay Mediwala Managing Director Sanjay@ShunyaTheatre.org 832-452-5193 www.ShunyaTheatre.org. Participant Profile:.

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Pre-Incubator Program

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  1. Insert photo 1 Organization logo here Pre-Incubator Program Participant: Program Term: 02/2013 – 1/2014Contact: Sanjay Mediwala Managing Director Sanjay@ShunyaTheatre.org 832-452-5193 www.ShunyaTheatre.org

  2. Participant Profile: • Shunya is dedicated to providing a voice to the South Asian American experience through the visual and performing arts. • Incorporated in 01/2006 • 2013 operating budget = $_10,349_ • Number of Board Members = _7_ • Main challenges we faced prior to the Program: • No paid staff/all volunteer • Poor delineation of Board responsibilities • Limited fundraising capacity • Poor financial recordkeeping and controls • Enters the Pre-Incubator Program on Feb 2013

  3. Outcomes SummaryWhat difference did the Pre-Incubator program make? • Shed unengaged Board members and recruited two new members • Refocused Board's role away from play productions towards governance issues • Quickbooks cleaned up; particularly proper accounting for vendor fees. • Inaugurated first ever fundraising campaign and raised 25% of goal. • Gathered resources to increase to 3 full productions a season (beginning 2014) • Revamped our marketing strategy via social media: increased number of Facebook likes from ~100 to 550+, started Youtube, Twitter and Instagram profiles. Insert photo 2

  4. Use of Funds towards venue costs for 2014 season • The funding allowed us to increase the number of shows in our season from 2 to 3 ahead of schedule, which further freed up other funds to increase marketing budgets across the season.

  5. Financial Trend Actual Projected

  6. Keys to Success • Complete buy-in by the Board of Directors • Active volunteer recruitment • Frequent informal events to serve as a low barrier for entry for new volunteers • Utilizing our current board to network and find new volunters.

  7. Lessons Learned • Find a bookkeeper early! • Fewer than 1 in 10 casual volunteers wants to become deeply engaged / take on greater responsibility. • Network with your Board and Volunteer’s contacts – they are more likely to want to engage.

  8. Summary of Future Plans • Three productions in 2014 • Completion of our first fundraising campaign by end of calendar year 2014. • Aim to recruit more active Board members during 2014 to fill several vital roles, including replacing our Interim President. Will need to further engage with the business community for this. Will also work with Project Blueprint through the United Way. • Aim to have one hired staff member by 2016. For this we will need to increase funding and find some larger donors. • Will aim to work with a larger slate of directors and actors so we can further increase the number of productions in a season by 2016.

  9. Haiku • starting from zerobuilds infinite butterfliesunchanging dark light • numbers challenge mefinding patterns on the stageI will learn Quickbooks

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