ACE Development and Trade Engagement

1. ACE Development and Trade Engagement Michael Denning, CBP Rick Davenport, eCP June 30, 2004

2. Future ACE Development – Rick Davenport Trade Engagement in ACE Development – Michael Denning Agenda 1

3. Rollout Strategy Trade & Homeland Security Data Selectivity and Targeting Note: Relative sequencing - No dates implied = System is Operational POST RELEASE PROCESSES & MULTI-MODAL MANIFEST DOCUMENT PRE-RELEASE PROCESSES ADDITIONAL CARGO MANIFEST LIFECYCLE FUNCTIONALITY Data Accounts & Master Data Setup Open Item Conversion including Entry and Entry Summary Open Item Conversion Open Entry Summary & FI Conversion Inventory Data Conversion Selectivity Foundation (S1) Entry Summary Receive Entry FTZ / Warehouse Liquidation / Closeout Electronic Manifest Export Targeting Foundation (S2) Accounts Receivable & Revenue Cargo Tracking SEACATS Advanced Targeting Capabilities (S3) Collection & Receipt Authorized Movements (Inbond) IASS Process Functionality Full Selectivity Tools (S4) Billing & Statements Verification (Admissibility, CCIE) Protest MMM Receiving & Correlation Release Drawback Business Intelligence Enforcement Legal and Policy and Document Management 2

4. Global Business Blueprint (GBB) Completion - July 6, 2004 Business Process Flow models completed Fit/Gap Analysis completed Inputs to Program Plan Upcoming months Project Preparation - approximate 2-month duration Planning efforts, including schedule development Release Level Business Blueprint - approximate 6-month duration Next Steps for ACE Development 3

5. Approach Workforce Transformation Application Development Technical Infrastructure Business Process Sustain Security BI, Reporting, Analysis Realization Business Blueprint Evaluation Project Preparation Final Preparation Go Live and Support Selectivity & Targeting Global Business Blueprint Post Release Processes & MMM Document Selectivity & Targeting 4

6. Trade Engagement in ACE Development Michael Denning 5

7. Approach & Trade Involvement Roles & Responsibilities Trade Representation within Business Process Areas Benefits of Participation TSN Committee Efforts Overview of Trade Involvement in ACE Development 6

8. Approach & Trade Involvement Business Process Realization Workforce Transformation Business Blueprint Application Development Final Preparation Evaluation Project Preparation Go Live and Support Technical Infrastructure Security BI, Reporting, Analysis Selectivity & Targeting Sustain Ascendant/ SDLC Phase SDLC Phase Programmatic PIRA Release PIRA/PDCR Cut over PDR CDR TRR PRR ORR PIR Business Blueprint Time Commitments • November 2004 through February 2005 • 24 to 40 hours per month (approximate) Realization Time Commitments (Prototype, UAT): • June 2005 through June 2006 • 24 hours every 3 months (approximate) • Participation: • Combination of on-site participation and conference calls • Nominations by TLC (Trade) by August 15 for on-site reps and back-ups. Final determination by CBP. • Trade companies to sponsor for length of blueprint phase. • Security requirements based on development topics and workshop participants. • Expectations: • “Ambassador” responsibility to communicate information to committee members • Project milestones and/or tasks will determine specific time commitment and travel schedule to be on-site. • Flexibility to be available on an as-needed basis for conference calls when not on-site with the project team.. 7

9. Roles & Responsibilities Business Process Realization Workforce Transformation Business Blueprint Application Development Final Preparation Evaluation Project Preparation Go Live and Support Technical Infrastructure Security BI, Reporting, Analysis Selectivity & Targeting Sustain Business Blueprint • Provide the business process teams with the relevant business-specific information, documentation, and data for respective business process area(s) • Actively participate in workshops and presentations to review business processes and identify process re-engineering opportunities. • Help identify potential statutes & regulations that need to be changed • Act as project liaison to trade stakeholders. • Gain consensus on process design considerations within Trade Committees. Other: Ambassador Responsibility: Minimum of monthly follow-up meetings with TLC and Trade Committees 8

10. Composition: Trade Representative per Business Process Area (Release dependent) Accounts Periodic representation from each account type Finance Trade expertise in accounts receivable Post Release Trade expertise in entry summary, liquidation, and reconciliation Pre Release Trade expertise in multi modal manifest Trade Representation 10

11. Benefits of Participation Business Process Realization Workforce Transformation Business Blueprint Application Development Final Preparation Evaluation Project Preparation Go Live and Support Technical Infrastructure Security BI, Reporting, Analysis Selectivity & Targeting Sustain • Direct input to future ACE development • Business process re-engineering opportunities for the Trade Community • Increased integration and awareness of business processes across CBP, PGA, and the Trade Community • Assurance that the trade community’s business processes are consistent with CBP and PGA policy, procedures and regulations • Opportunity for ‘hands on’ discussions with CBP and PGAs in the development of the business process flows, definitions and procedures within your business process areas of expertise • Participation within security constraints in the design and development of future ACE functionality 9

12. Ongoing TSN Committee Efforts Evaluate existing TSN Business Process Recommendations Status of pending requirements updated Develop future TSN business process recommendations Focus on business needs with scenarios to supplement Recommendations will continue to be tracked via TSN input database Use of business process flows to frame future recommendations, provide common context for discussion TSN Committee Efforts 11

13. Key concepts to continue at the Release level: CBP/eCP co-leadership and involvement across the teams Meaningful engagement of external stakeholders, including TSN and PGAs Focus on value of an integrated process design Balanced process/people/technology perspective in developing solution Use of prototyping during project realization phase to help visualize future solution Key Takeaways for Future Release Success 13