WESTEST 2006

1. WESTEST2006 Principal/Building Level Coordinator Training

2. Principal/Building Level Coordinator’s Responsibilities

3. Preparations in Advance • Notify parents and students (WESTEST Parent Brochure). • Establish a block of time for test administration. • Prepare testing schedule. • Establish one or more locked and secure locations within the school for test booklets to be stored before and after daily testing.

4. WESTESTSuggested Testing Time Block and Schedule for Test Week – Grades 3 - 8 Reading/Language Arts Social Studies Science Mathematics Administrative Time 5 minutes Administrative Time 5 minutes Administrative Time 5 minutes Administrative Time 5 minutes Session 1, Part 1 10 minutes Session 1 35 minutes Session 1 35 minutes Session 1 30 minutes 10 Minute Break 10 Minute Break 10 Minute Break 1 Minute Break Session 1, Part 2 30 minutes Session 2 30 minutes Session 2 30 minutes Session 2 30 minutes 10 Minute Break 10 Minute Break Session 2 30 minutes Session 3 25 minutes

5. WESTESTSuggested Testing Time Block and Schedule for Test Week – Grade 10 Mathematics Reading/Language Arts Science Administrative Time 5 minutes Administrative Time 5 minutes Administrative Time 5 minutes Session 1, Part 1 10 minutes Session 1 35 minutes Session 1 30 minutes 1 Minute Break 10 Minute Break 10 Minute Break Session 1, Part 2 30 minutes Session 2 30 minutes Session 2 30 minutes 10 Minute Break 10 Minute Break Session 3 25 minutes Session 2 30 minutes

6. Preparations in Advance • Establish testing rooms and examiner assignments. • Ensure that all examiners are trained in the following: • All test security procedures • Reporting procedures for any violation of test security • Possible consequences of test or data security violations • The Testing Code of Ethics • Test administration procedures • Preparation of classrooms for testing • Documentation of IEP Accommodations (WVS.326)

7. Preparations in Advance • Require examiners to sign and return Test Procedures Agreement for Examiner. • Prepare Examiners’ Testing Packets: • Examiner’s Manual • Mathematics Punch-Out Tools (if applicable) • Scratch Paper • Test Irregularity Sheet • Extra Pencils and Erasers • “Do Not Disturb” Sign • Testing Roster (optional) • Student Test Booklets with Pre-slugged Labels • Testing Option Report WVS.326 (is applicable)

8. Preparations in Advance • Run the program WVS.326 to print a list of students with their accommodations as entered into the WVEIS special education testing record. • Provide two copies (one for the Reading/Language Arts assessment and one for the Mathematics assessment) • Copies are given to the assigned teachers/examiners administering the WESTEST to the students listed

9. Procedures for Handling Test Materials Prior to Testing • Open the bundles of test booklets and verify that all booklets are in sequential barcode order. • On the Security Checklist, place checkmarks in the received column as appropriate to verify receipt of each test booklet. • Document any barcode discrepancies on the Security Checklist. • Notify the County Test Coordinator immediately of any discrepancies.

10. School Security Checklist Check received column

11. Procedures for Preparing Test Materials Prior to Testing • Place the pre-slugged label, with the bar coding on the front of each test booklet, in the indicated area. • Record the student name next to the test booklet number assigned to that student on the School Security Checklist. • Use this Security Checklist procedure for any teacher/examiner who must read aloud to students. Place the name of the teacher/examiner in the “student name” box on the Security Checklist. Use the same check-in check-out procedure for this test booklet.

12. Place Student Label Here Student completes this information.

13. Procedures for Preparing Test Materials Prior to Testing • Damaged or lost student barcode labels can be replaced by contacting the WVDE, Office of Student Assessment Services. • Complete the Bio-Grid information on the inside cover of the test booklet for any student not having a pre-slugged label. Record the student name next to the assigned test booklet number on the Security Checklist.

14. Bio-Grid The Bio-Grid is completed only for students who do not have a pre-slugged label. The Bio-Grid should be completed by the Principal/Building Level Coordinator. The WVEIS number must be correct. Check to make sure students have not filled in these bubbles

15. Procedures for Preparing Test Materials Prior to Testing • Keep the CTB boxes for returning materials to the County Test Coordinator. • Lock the test booklets in a safe secure location before and after daily testing.

16. Requests for Additional Materials • The Principal/Building Level Coordinator should contact the County Test Coordinator with requests for additional materials or with any questions about materials. Last day to request materials: May 11, 2006 – 2:00 P.M.

17. Principal/Building Level Coordinator Responsibilities During Testing • Use the Security Checklist to check-in/check-out student test booklets daily. • Collect test booklets from each examiner, for students who are absent, shortly after the testing session begins. • Create a make-up schedule for students who are absent. • Ensure that unnecessary distractions are reduced or eliminated during test administration • Public announcements • Fire drills • Ringing bells • Telephones

18. Principal/Building Level Coordinator Responsibilities During Testing • Monitor testing rooms to ensure proper testing procedures are followed. • Check-in test booklets and forms immediately after daily testing. • Secure test booklets in a locked central location(s). • Prepare materials for the next testing session.

19. Return of Materials to County Test Coordinator • Verify that all test booklets have been returned from examiners. • Make sure the numbers listed on the School Security Checklist match the test booklets returned from examiners. • All discrepancies must be resolved before materials are returned to the County Test Coordinator.

20. Return of Materials to County Test Coordinator • Beginning with the completed and partially completed test booklets, check the number of students reported on each Group Information Sheet (GIS) with the number of students reported on the School Security Checklist. • Transfer the information from each GIS form to the School/Group List (SGL) EXACTLY as written and bubbled in on the GIS.

21. Group Information Sheet Transfer the teacher name, grade level and number tested to the School Group List. The GIS is placed under the Stack Cover Card of the first bundle for an Examiner or Grade Level.

22. The School/Group List • Use only one SGL per school • Place in Box 1 • The names on the SGL must match the names on the GIS exactly. • Home Instructed Students will be listed on a separate (Home Instructed) SGL. • Non-Public Schools will be listed on a separate (Non-Public) SGL

23. Group Information Sheet GIS School Group List SGL

24. Return of Materials to County Test Coordinator • Stack test booklets in groups of 10 or less by grade level or by teacher. • Place a completed stack cover card on top of each stack. • Insert the completed GIS under the Stack Cover Card in the first bundle for that grade level or teacher. • Secure each bundle with one horizontal and one vertical band. (Use only bands provided by CTB/McGraw Hill)

25. Stack Cover Card The Stack Cover Card requires the following information: • Teacher Name • County Number (0 placed before the county two digit code) • School Number – 3 digits • Grade – grade level tested • Bundle/Stack _of X (X being the total number of bundles for that grade level or teacher) • Total number of students listed on the GIS (total number in all bundles for that grade or teacher) • Total number of test booklets in THIS Bundle

27. Return of Materials to County Test Coordinator • Preparing Large-Print and Braille Test Booklets for Return to the County Test Coordinator • Regular-sized test booklets containing the transcribed student responses from large-print and Braille are processed as completed test booklets. • All large-print and Braille test booklets must be returned with unused materials to CTB/McGraw-Hill.

28. Return of Materials to County Test Coordinator • Place marked bundles in the CTB/McGraw Hill boxes. • One SGL is generally needed for each school. • Place all unused, Braille and large print booklets sorted by grade level in CTB/McGraw Hill boxes (pink label). • Fill in all information on the color-coded labels for each set of boxes

29. Return of Materials to County Test Coordinator • Fill in all information on the green, yellow and pink labels. • Green – Public Schools --Complete/partially complete test Booklets • Yellow – Non-Public/Home Schools --Complete/partially complete test booklets - Pink – Unused, Braille, and large-print

30. Color-Coded Labels

32. Numbering Boxes

33. Return of Materials to County Test Coordinator • Boxes are not to be sealed by the principal/building level coordinator. • Keep the bottom copy of the School Security Checklist, copies of School Group List(s), School Rosters, Test Irregularity Sheets, Scribe Verification Forms and Testing Option Reports (WVS.326) for the school’s records. • Shred all scratch paper.

34. Return of Materials • Deliver unsealed boxes to the County Test Coordinator with the following: • School Security Checklists • School Group List(s) • Test Irregularity Sheets • Scribe Verification Forms • Testing Option Reports

35. (New)Discrepancy Reporting Student Counts Received vs Student Counts Reported If the student test booklets received differ from the student counts reported on the SGL/GIS sheets, the CTB Scoring Project Manager will fill out a discrepancy report and email it to the CTC, with a copy of the SGL and a list of the students processed; a copy will be forwarded to WVDE. CTB will expect resolution within 2 days and then proceed to process the students.

36. Thank You for Giving It All You’ve Got!