Edward Byrne Memorial Justice Assistance Grant

1. Edward Byrne Memorial Justice Assistance Grant Application Workshop for Existing DTF Projects Multi-jurisdictional Task Forces & K-9 Resource Teams September 11, 2012

2. 2012 Application Agenda • Changes and Updates • Maximum Award Allocations • Reporting and Attachments • Reminders • Questions

3. Changes and Updates • Grant period: January 1, 2013 – December 31, 2013 • Word application form and submit to CJSI@cjcc.ga.gov • Deadline: October 5, 2012

4. Program Narrative • No significant changes overall • Sustainability Plan • Detailed programmatic breakdown of all funds required. Attach a worksheet/spreadsheet that lists any and all federal, state and local government funding received, as well as funds received through asset forfeitures.

5. Maximum Award Allocations • Decrease in fund availability due to 36.5% cut in Byrne-JAG funding since 2010 alone – and a 56% cut since 2004 • Maximum Allocation Table in Appendix • Program budgets should reflect this funding constraint • If two task force agencies combine and apply jointly, their maximum award is the sum of the available amount for the two separate agencies.

6. Maximum Allocation Formula • Funding formula is based on 7 factors, carrying equal weight and approved by the CJCC Council for use in allocating JAG funds. • 7 Factors: • Population Served • Drugs Seized • Asset Forfeiture • Personnel • Economic Index Ranking • Number of Counties • Percent of Budget Derived from Asset Forfeiture

7. Formula Calculation • Each DTF allotted a base allocation of $30K • Each DTF ranked 1 – 18 based on each of the 7 factors, with 18 being the highest ranking • Ranking for each factor became the number of points that task force received for that factor • Example: • West Metro DTF has a total of 24 counties served, ranking them 18th, the highest rank among all DTFs, allotting the task force 18 points for the “number of counties served” category • Haralson-Paulding DTF serves a total population of 171,104, ranking 16th across all DTFs, allotting the task force 16 points for the “population served” category

8. Formula Calculation (cont.) • After each DTF was ranked and awarded points for EACH of the 7 categories, a point total was given • The final total number of points was then divided by the total number of possible points across all categories. • This total became the DTF Competitive Allocation Percentage. • The DTF Competitive Allocation Percentage is then multiplied by the Final Total Funds Available for Formula Allocation. • Example: • XYZ Task Force earns 120 points across the 7 factors • 120 / 1197 = 0.100250627 • 0.100250627 = DTF Competitive Allocation Percentage • 0.100250627 x $1,884,017 = $188,873.88 • $188,873.88 + $30,000 Base Allocation = $218,873.88

9. Budget Detail and Narrative • Personnel Only • For this grant period, use of funding is restricted to personnel salary and fringe benefits costs. • Vacant Positions • Provide a plan and timeline to fill any vacant positions. • The timeline should assume each proposed position will be filled and active no later than the grant period end date of June 30, 2013.

10. Budget Detail and Narrative • Vacant Positions (cont.) • Explain how long the position has been vacant, the reason for the vacancy and the steps previously taken to fill the position. • Provide supporting documentation (e.g., job postings)

11. Reporting • Performance Measurement Tool (PMT) • PMT is due 10th of the month following the end of the quarter • Example: July 1 - September 30th quarter report is due October 10th • Submit quarterly report using assigned User ID and Password and log into https://www.bjaperformancetools.org/ • Annual Report due February 1, 2014

12. Required Attachments • Standard Assurances** • Disclosure of Lobbying Activities** • Certifications Regarding Lobbying, etc.** • Civil Rights Contact Form • Audit Requirements Form • Designation of Grant Officials – PLEASE NOTE - the Finance Officer MUST be from the local government entity.

13. Required Attachments (cont.) • Official Personnel Action Forms (PAFs) from the home local government entity for all grant-funded personnel that support and verify the salary included in the budget detail worksheet • Job Descriptions for all grant-funded personnel • A detailed programmatic breakdown of all funds that support task force operations • An Memoranda of Understanding (MOU)

14. Required Attachments (cont.) • Limited English Proficiency (LEP) policies and procedures for local government entity applicant • EEOP Certification Form** • EEOP Short Form cover and signature pages if Section B of the Certification Form is required** • A copy of the Certification Form can be found at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf • For instructions on completing an EEOP Short Form, visit http://www.ojp.usdoj.gov/about/ocr/eeop_comply.htm

15. Reminders • Attach all required documents • Ensure documents requiring signature are signed by the appropriate, authorized official. • If any of the required documents are missing or incorrectly executed, your application will be deemed incomplete and considered ineligible for funding

16. Reminders (cont.) • Double-check budget calculations • Submit Word application form to CJSI@cjcc.ga.gov • Deadline: October 5, 2012

17. Questions For questions related to the grant application: Aisha Ford, Program Director (404) 657-2045 Aisha.Ford@cjcc.ga.gov For questions related to PMT reporting: Jennifer Wade, Planner (404) 657-1972 Jennifer.Wade@cjcc.ga.gov

18. Questions For questions related to budget development and all fiscal questions: • Kristen Kinney, JAG Grants Specialist (404) 657-1970 Kristen.Kinney@cjcc.ga.gov