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Project Team Kickoff

Project Team Kickoff. April 17, 2003. Agenda. Greetings Project Environment Project Timelines Project Organization Team Matrix Tools Questions and Answers, and General Discussion.

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Project Team Kickoff

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  1. Project Team Kickoff April 17, 2003

  2. Agenda • Greetings • Project Environment • Project Timelines • Project Organization • Team Matrix • Tools • Questions and Answers, and General Discussion

  3. The project Coordinating Committee consists of the directors of the departments most directly involved in implementing and operating the Banner system. The Coordinating Committee supports and advises the project directors and manager; endorses the work of implementation teams; and resolves policy, process, and project resource issues not needing Steering Committee involvement. Project Steering Committee The Steering Committee serves as the senior administration of the project and is the liaison group to the President, his cabinet, and the Board of Trustees. The processing EXPERTS who make it all happen!!! The Executive Sponsor is the liaison to the project Steering Committee and serves as the executive director of the project. The Project Manager is an SCT employee assigned full-time to UWF’s project. The Project Manager manages the SCT resources engaged in the project, acts as UWF’s liaison to SCT, and works closely with the Project Directors. The Project Directors provide day-to-day project management and lead the activities of the implementation teams. Project Management

  4. Project Charter • Project Goals and Vision • Project Values and Methods • Opportunities • Critical Success Factors and Definition of Success • Benefits of Project Involvement

  5. Project Goals and Vision • Accomplish the State-mandated transition off the SAMAS/FLAIR financial system and the payroll processing services of the Bureau of State Payrolls (BOSP). • Meet the mandated deadline of July 1, 2004 for financial processing. • Meet the mandated deadline of January 1, 2005 for payroll processing.

  6. Project goals - continued • In addition to replacing State systems, replace selected UWF systems: • Replace payroll/personnel/budget (PPB) system with Banner Human Resources. • Replace property system with fixed assets function of Banner Finance. • Replace “FirstMate” employee web portal with the employee self-service functions of Banner Human Resources.

  7. Other project goals • Provide a solution for grants and contracts processing using Banner Finance. • Successfully integrate Banner to other UWF administrative information systems. • Implement Banner without customized programming changes; that is, “plain vanilla” is a great flavor!!! • Pursue common solutions with other SUS universities that use Banner Finance and HR.

  8. Priorities • 1st – Implement required functionality to maintain business operations, by the required deadlines. • 2nd – Implement enhancements and business transformations to improve business processes, services, and management information at UWF.

  9. Project Values and Methods • Commitment. • Collaboration, cooperation, and teamwork. • Willingness to innovate and adapt. • Communication. • Professionalism. • Shared responsibility and mutual support. • Courage.

  10. Opportunities

  11. Opportunities

  12. Opportunities

  13. Opportunities

  14. Critical Success Factors and Definition of Success • Meeting the mandated deadlines. • Meeting mandated State requirements. • Maintaining University operations without serious disruption. • Excellent communications with the rest of the University. • Successful implementation of change and improvement.

  15. What’s in it for me??? • We get to keep our jobs!! • Financial rewards and incentives. • Improved work environment and processes. • Professional development, and acquiring valuable skills. • Improved service to clients, and improved customer satisfaction.

  16. Project Environment

  17. UnconsciousCompetence UnconsciousIncompetence New Rules Practice Reinforcement Awareness ConsciousIncompetence Conscious Competence Training

  18. Terms of Participation

  19. Project Timelines

  20. Banner Finance Team Leader: Doyle Pitts

  21. Banner Human Resources Team Leader: Linda Archer

  22. Project Organization

  23. Judy Valori/Susan Konzem

  24. Suz-Ann Olafson

  25. Team Matrix

  26. Banner Project Web Site • Calendars • Project Definition Document • Project common directory • Configuration Management Plan • Issue/Jeopardy/ChangeRequest Management • Meeting Agenda & Minutes • Status Reporting Tools

  27. “The American …landscape is littered with the remains of technically [and fiscally] sound programs that have been crushed by employees’ resistance to change.” T. Terez BUT … We’ve always done it this way

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