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Learn the objective and importance of parliamentary procedure in meetings, including the rights of members, guidelines for committees, handling debates, and different types of motions.
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The Objective of Parliamentary Procedure “is to assist an assembly to accomplish the work for which it was designed, in the best possible manner.” - Henry M. Robert
Parliamentary Rules • Take into account the often conflicting interests that develop during meetings. • They provide procedures that ensure decisions are made fairly. • Are intended to facilitate working together and accomplishing a purpose. They are not intended to inhibit a group.
Parliamentary Rules • Should be run in the spirit of fairness. • Only one matter should be addressed at a time. • Practice is the key to success.
Parliamentary Rules • Everyone’s vote counts. • Rights of those with minority views and absent members are protected.
Order Of Running A Meeting • Reading of the minutes of the previous meeting and their approval. • Reports of standing committees. • Reports of select committees. • Unfinished business. • New business.
Rights of Members • Right to make motions. • Right to second another’s motion. • Right to amend a pending motion. • Right to enter into debate when discussion is permitted. • Right to ask questions.
Rights of Members • Right to hold office. • Right to expect meetings to be conducted properly. • Right to vote.
Guidelines for Standing and Special Committees • How committees are formed. • Who Chairs them. • How responsibility is assigned. • How they conduct their business.
How Debate is Handled • Comments must relate to motion. • Must be directed to presiding officer. • Cannot speak twice before everyone else has had a chance to speak once. • No interruptions/criticisms of people. • No member should leave the room or carry on individual discussions.
The Role of the Chair • It is the role of the Chair to maintain order at all times during a meeting. • All inquiries are to be directed to the Chair and all members must be recognized by the Chair before speaking except in cases of Point of Order. • At no time is it in order for one member of the assembly to directly address another member without going through the chair.
MOTIONS • Main Motions • Subsidiary Motions • Privileged Motions • Incidental Motions
Main Motions A main motion is a motion whose introduction brings business before the group. A main motion can be made only when no other motion is pending.
To Introduce a Main Motion • Member makes a motion, after being recognized by the Chair. • Another member seconds the motion. • Presiding officer places the motion before the group. • Motion is open for discussion. • Motion is put to a vote. • Presiding officer announces the result.
Subsidiary Motions
Subsidiary Motions Assist the group in treating or disposing of a main motion.
Move to Postpone Indefinitely Move to Amend -Group avoids vote on main motion. Amends wording of motion. Subsidiary Motions
Limit Debate Previous Question (Close Debate) Lay on the Table Limits time or broadness of debate. Brings one or more pending motions to immediate vote. Sets aside a debate to address something more urgent. Subsidiary Motions
Refer to Committee Move to Postpone to A Certain Time Postpones and may amend motion by sending to committee for further review. Consider motion at a later time. Subsidiary Motions
To Introduce a Subsidiary Motion • A main motion is before the assembly. • A member introduces a subsidiary motion, after being recognized by the Chair. • Another member seconds the motion. • Presiding officer places the motion before the group. • Motion is usually open for debate. • Motion is put to a vote. • Presiding officer announces the result.
Privileged Motions
Privileged Motions • Do not directly relate to the pending business before the assembly. • Address matters of immediate importance. • Are not debatable.
Call for the Orders of the Day Raise a Question of Privilege Recess Requires the following of the agenda or program. Used when a member’s privileges are violated. Recess while votes are counted. Privileged Motions
Adjourn Fix the time to Adjourn Privileged Motions
To Introduce a Privileged Motion • A motion is before the group. • Member introduces a privileged motion. • This may be with or without recognition by Chair. • Another member seconds, in most cases. • Presiding officer places the privileged motion before the group. • Motion is generally not debatable. • Motion is generally put to a vote. • Presiding officer announces the result.
Incidental Motions • Arise out of another question which is pending. • Take precedence and must be decided before the question out of which they rise is decided. • They yield to privileged motions. • They are generally not debatable. • They generally cannot be amended.
A point of order Suspension of the Rules Used to question the legality of proceedings and requires immediate ruling by the chair. Used when group wishes to do something that it cannot do without violating its regular rules. Incidental Motions
Division of a Question Separates parts of a complex motion. Incidental Motions
To Introduce an Incidental Motion • A motion is before the group. • Member places incidental motion before the group. • Recognition may or may not be needed. • Second may or may not be needed. • Presiding officer places the incidental motion before the group. • Incidental motion is generally not debatable. • Incidental motion is generally put to a vote. • Presiding officer announces the result.
The objective of parliamentary procedure is to assist an assembly to accomplish the work for which it was designed, in the best possible manner.
Practice Is Your Key To Successfully Implement Parliamentary Procedure.
Insert the following into your bylaws: Parliamentary Authority • "The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order Toastmasters International may adopt."
