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The Master Schedule Collection

The Master Schedule Collection. March 10, 2011 presented by the Office of Educational Information Management. Agenda. Review of the purpose of the collection Important Updates Frequently Asked Questions and Scenarios Questions All we ask is that you don’t kill the messenger….

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The Master Schedule Collection

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  1. The Master Schedule Collection March 10, 2011 presented by the Office of Educational Information Management

  2. Agenda • Review of the purpose of the collection • Important Updates • Frequently Asked Questions and Scenarios • Questions All we ask is that you don’t kill the messenger…

  3. Purpose of MSC

  4. Purpose of the Master Schedule Collection • To meet three State Fiscal Stabilization Fund (SFSF) reporting requirements: • Indicator (b)(1) • Indicator (b)(2) • Indicator (b)(3) • To collect Instructional Personnel (IPAL) data

  5. Indicator (B)(1) Connecting Students and Teachers,Course Information “the 12 elements described in section 6401(e) (2) (D) of the America COMPETES Act are included in the State’s Statewide longitudinal data system” • Virginia is implementing Element 8 A teacher identifier system with the ability to match teachers to students. • and Element 9 Student-level transcript information, including information on courses completed and grades earned. Due: September 30, 2011

  6. Indicator (B)(2) Providing The Growth Measure to Teachers “the State provides student growth data on their current students and the students they taught in the previous year to, at a minimum, teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects in a manner that is timely and informs instructional programs.” • Master schedule data will be used to provide teachers with growth data Due: September 30, 2011

  7. Indicator (B)(3) Providing Teacher Impact Data “the State provides teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments.” • Master schedule data will be used to provide teachers with impact data Not possible for several years

  8. Opportunities for Speculation • Teacher of Record • Student Grades • Student Growth • Teacher Impact • Teacher Evaluation • FOIA

  9. Teacher of Record • Difficult to Define • Collection provides for multiple teachers; only one is required The school division should consider: • Which teachers need to see the data? • How does your school division choose to use the data?

  10. Student Grades • Required by the regulation “Student-level transcript information, including information on courses completed and grades earned” • Not comparable • Attempts in legislature at common grading scales have failed, and still wouldn’t work • USED has not given any guidance on how these data are to be used • DOE has no plans to report student grades, nor compare how divisions grade • Grades will NOT be used to calculate student growth or to provide teacher impact information • DOE does not recommend including student grades in teacher performance evaluation

  11. Student Growth • How much learning has taken place between two or more points in time, regardless of achievement levels • Final grades are NOT part of the student growth calculation, only SOL results • Available for students who participate in SOL (not alternative) assessments • Mathematics, grades 4-8 and Algebra I through grade 9 • Reading, grades 4-8

  12. Teacher Impact • Not due on 9/30/2011, so less defined • Will consist of multiple years of student growth • Annual and longitudinal reports • Must wait until multiple years of data are available from the same assessments (Math and Reading assessments are changing) • May be used as one of multiple measures of student growth in a performance evaluation – the decision to do so is local

  13. Teacher Evaluation • Draft revised Guidelines for Uniform Performance Standards and Evaluation Criteria go to the Board of Education this month • Recommend using multiple measures of data to track student growth • Determining how to measure student progress for the teacher’s evaluation is a local decision • The application of value-added statistical models is also a local decision

  14. FOIA • “All data that are not protected under current law are subject to the requirements of Virginia’s Freedom of Information Act.” DOE’s Policy Office 804-225-2403

  15. Updates

  16. Regional Programs This is a change! • Data on students from regional programs will be reported by the responsible LEAs • Regional programs (like the Governor’s School) will be responsible for reporting the course/teacher/student information back to each LEA they serve • VDOE is building a tool to assist the regional programs with this task • May be a desktop tool and not necessarily an SSWS tool

  17. Regional Program Scenario #1 This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204). C Record D Record

  18. Regional Program Scenario #1 This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204). F Record

  19. Regional Program Scenario #2 This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853). C Record D Record

  20. Regional Program Scenario #2 This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853). E Record F Record

  21. Regional Program Scenario #3 This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA. C Record D Record

  22. Regional Program Scenario #3 This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA. E Record F Record

  23. Defined Class Type (Formerly Audience Code) • “Who” is receiving the instruction in the classroom, not “what” is being taught • Examples: • 0112: Gifted Education • 7865: Specific Learning Disabilities • 7848: Hearing Impairment • List of Defined Class Types will be available on the MSC web site and in the revised version of the data elements

  24. Teacher of Record Definition • The term Teacher of Record identifies the teacher who has overall responsibility for providing the student’s instruction in the required curriculum and assigning the student a grade in that subject.

  25. Poll results What should be the measure for student course enrollment reporting? A. 20th Hour Rule  This is the winner B. Official Grade • Continue to use the 20th Hour Rule to decide which students you should report in the MSC

  26. Poll Results How should summer data be collected for the End of Year MSC? A. Summer, Fall, Spring B. Fall, Spring, Summer  This is the winner • This is a change! Summer school data will now be reported on the EOY with the rest of the school year data • Summer 2011 data will now be due by September 30, 2011

  27. FAQs

  28. Private Providers How should we report a CSA student? • You would report the student’s school as a private provider using the E Record

  29. Private Providers Scenario This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043). C Record D Record

  30. Private Providers Scenario • This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043). E Record F Record

  31. IB/AP Programs Would typical Honors level courses be assigned the same SCED course level as AP and IB courses? • In the C Record, the IB/AP programs will not have a SCED Course Level • Already indicated by the SCED Course Number • In these cases, the SCED Course Level can be left blank or have an “X” for no specified course level

  32. IB/AP Programs Scenario This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016). C Record D Record

  33. IB/AP Programs Scenario This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016). F Record

  34. Reporting More than One Teacher Do we need to report every student in a class with two F Records if there are two teachers for that class? • You only need to report one F Record for each student when the D Records reflect that there is both a teacher and a collaborative teacher for the whole class • Choose the Teacher of Record’s Local Provider ID to use in the students’ F Records • This differs from a situation where a teacher only works with a few students in the class. Then, you need to have two F Records for each student

  35. Reporting More Than One Teacher Scenario #1 This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class. C Record D Record

  36. Reporting More Than One Teacher Scenario #1 This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class. F Record

  37. Reporting More Than One Teacher Scenario #2 This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class. C Record D Record

  38. Reporting More Than One Teacher Scenario #2 This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class. F Record

  39. IPAL in Student Information Systems What is happening to IPAL? • Hand entry for IPAL information will no longer be accepted; it must be submitted through the B and D Records in the MSC • IPAL reports will still be available through SSWS • As with all VDOE data collections, the LEAs have total control over how the data is stored within their school division

  40. Summer School Courses How should summer school courses be reported? Should we report remedial and enrichment courses? • Any academic course must be reported • Course credit courses • Remedial courses • Enrichment courses do not need to be reported

  41. Dual Enrollment How should we report Dual Enrollment classes? Who is serving division and school? • If you are contracted with the community college, report the information using your division and school codes • Provide an E Record for the teacher (if they do not have a teacher’s license) or community college • If the community college serves students that you are not paying tuition for, report using the Serving Division “999” and Serving School “9999”

  42. Dual Enrollment Scenario #1 This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College. C Record D Record

  43. Dual Enrollment Scenario #1 This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College. E Record F Record

  44. Dual Enrollment Scenario #2 This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034). C Record D Record

  45. Dual Enrollment Scenario #2 This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034). E Record F Record

  46. Role Code in the D Record What is the reasoning behind having the role code in the D Record? Why do we have to include administrators in the D Record? • Since both IPAL and MSC use this record, all licensed personnel need to be reported in the D Record • Some administrators or pupil personnel service provider may teach courses • Examples • Assistant Principal • Guidance Counselor

  47. Reporting SPED Courses How should we report the courses of special education students that do not fit into the SCED codes? • Report the students based on what courses they are taking, not their disability • Use the Defined Class Type to specify a special education classroom

  48. Special Education Scenario #1 This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121). C Record D Record

  49. Special Education Scenario #1 This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121). F Record

  50. Special Education Scenario #2 This record is for student enrolled in Biology I at Alleghany High School (0310) in Alleghany County (003). This student is taking courses to earn credits toward a Modified Standard Diploma. C Record D Record

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