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Collection Development Policy and Productivity of Information Sources (Print and E-Resources) in University Environment: A Study. By Dr. KHEMANNA ALDI & Dr. SURESH JANGE Deputy Librarians Gulbarga University Library, KALABURAGI-585106. Email: khemannaaldi@gmail.com
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Collection Development Policy and Productivity of Information Sources (Print and E-Resources) in University Environment: A Study By Dr. KHEMANNA ALDI & Dr. SURESH JANGE Deputy Librarians Gulbarga University Library, KALABURAGI-585106 Email: khemannaaldi@gmail.com Email:sureshjange@gmail.com
INTRODUCTION • Collection development policy is a process to identification of the strengths and weaknesses of the Library collection. • Library is recognized by its collection of resources not by its building, staff and interior decoration. • Reading materials contribute as a strong resource for research in any academic institution, like a university. • It is a most important process of library to increase the reading materials for satisfaction of the reader approach. • It includes the formulation of selection criteria, planning for resource sharing, and decisions of the routine selection and de-selection of Library materials.
PURPOSE OF COLLECTION DEVELOPMENT POLICY • The primary goal of Collection Development policy is to build a useful and balanced collection • It is guiding the principles for collection of Library materials interested persons who are responsible for developing the collection • Selection of material is a continuous process affected by the changing curriculum as well as the availability of new materials . • The general policy for selection applies equally importance to all types of materials being considered for print and e-resources of the library’s collection.
COLLECTION DEV. POLICIES (BOOKS): A Plan of Action • STEP-I(SANCTIONING THE BUDGET ) • Sanctioning the Budget - by the University Authority • Ascertain receipts in plan, Non plan and UGC head of account • Proposals moved by the Library to utilize the funds • Approval of the Library Advisory Committee to utilize the funds • Obtain Administrative approval for the amount allotted to all departments
STEP-II (PROCUREMENT AND PROCESSING) • After Sanction of Budget amount allotted to all Departments and P.G. Centres • Received a list of books from all depts. with D.C. Resolution No. & Date • List scrutinized, Check the duplication and finalized on priority basis • Supply order placed to firms with our terms and conditions for a minimum 15% or higher discount • Exchange Rates consider as per Good Offices committee
CDP (Journals and E-Resources): A Plan of Action STEP-I (SANCTIONING THE FUND) • Budget allocation- It is approved by syndicate/ Academic Council • Availability of funds ascertained depending on receipts in Plan, Non plan and UGC head of accounts. • Proposals moved by the library to utilize the funds. • Administrative sanction orders issued for the amount allotted for Journals and E-Resources.
STEP-II (PROCUREMENT) • Journals and Annuals recommended by the Depts and List approved by the LAC. • Sanction Order issued to the Librarian for the amount allocated towards the subscription • Advance payment to be made for subscribing print and e-Journals . • Indian Journals subscribed directly from the Publishers & Foreign through authorized agents . • Journal renewals is continued until concerned Department recommends canceling the subscription.
Subscription starts during September every year and payment made normally by Nov-Dec. • Bills received from Publishers for advance payment and Bills sent to Finance Branch to release payment through Bank Demand Draft. • The Finance Section sends the Bank Drafts to the Librarian for making necessary entries and sends the draft to the concerned. • On payment, receipt of journals watched and reminders sent at regular intervals for the gaps/non-receipt of journals .
ISSUES OF COLLECTION DEVELOPMENT POLICIES • Financial Constraints- CD is purely depends … • Procurement mount not sanctioned by authority in proper time • Reliability of Authorized Agents is another issue • Lack of Collection Development Policies • Discount Policy is differ for one university to another • The economic crisis on a world scale. rise in the cost of paper, printing and composition • Preservation of print material is another issue • Now a days Infmn. does not appear only on print version. It is appeared in the form of CD Rom, DVD & E-resources .
Conclusion • Collection development has to be systematic and judicious, so as to maintain a balance between available resources, user needs and quality collection. • Collection development activities should develop well documented policy to adhere to the principles expressed in the collection development policy • University libraries should develop a policy to collecting the reading materials by taking opinion of users.
