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MyFloridaMarketPlace CRB Meeting September 28, 2006

MyFloridaMarketPlace CRB Meeting September 28, 2006. Agenda. Opening Comments – Agenda Review Office Depot Punch-out Design Change (SIR 422) We want your guidance to move forward Office Depot Master Agreement MFMP Upgrade Upgrade overview – phases to completion

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MyFloridaMarketPlace CRB Meeting September 28, 2006

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  1. MyFloridaMarketPlace CRB Meeting September 28, 2006

  2. Agenda • Opening Comments – Agenda Review • Office Depot Punch-out Design Change (SIR 422) • We want your guidance to move forward • Office Depot Master Agreement • MFMP Upgrade • Upgrade overview – phases to completion • Benefits/Enhancements between current version (7.1a) and upgrade version (8.2) • Additional DMS objectives • CRB Participation • Customization review • Next Meeting Time / Location

  3. Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements • Catalog Enhancements: • Select multiple catalog items and enter the desired ordered quantity before adding to requisition • Additional Keyword Search Options: • Use of ‘And’ or ‘Or’ operator • Exact Phrase • Exclude Words • Catalog Favorites: • Add to Favorites from catalog search results screen • Catalog items added to your Favorites display a ‘star’ icon • Create Favorites groups • Enhanced Login Option • Go-to menu options (e.g. Home, Status, Approve Requests, Catalog, etc) • Session Timeout Warning • Allow users to extend their session or continue with session timeout • Leverage system to create reports in Excel • Export system search results (max. 500 rows) • Export requisition line items

  4. Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements User interface consolidation resulting in fewer process steps

  5. Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements • Data Scoping • Entity scoping will be added to the System Search functionality by using a combination of roles and permissions which will provide different levels of access. The different levels are listed below: • Level 1 –scoped by the user’s assigned entity and will not return any results outside of that entity. • Level 2 –scoped by a user group (subset of the available entities within MFMP) and will not return any results for entities outside the assigned user group. An example of a user group could potential be DMS and all of its dotted line agencies. • Level 3 – will not be scoped by a user’s entity. The search result will return transactions across all entities that match the entered criteria. This will be accomplished by creating a new permission and a new role. • A new entity field will be added to each of the System Search pages. Level 2 and Level 3 users will have the ability to search across multiple agencies. This field will allow these users to return search results for one entity, multiple entities, or all entities allowed by their role. Level 1 users will only have access to their entity; the entity field on these pages will provide them with no additional entity options and will not allow them to choose an entity value of “No Value”.

  6. Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements • SIR 376: System generates Base ID error when a "Next Version" is aborted • Known defect for Buyer 7.1a • Ariba has resolved this issue in the Buyer 8.2.2 version that will be implented with the upgrade • Change Request 6: Hold Until - Need to allow the user to be able to have edit capabilities when a PR has a hold until date for the future and is sitting in the FLAIR approval queue • This CR will be implemented for Buyer 8.2.2

  7. Ariba Buyer 8.2.2 UpgradeDMS Specific Initiatives • Standardize Role/Permissions • Standardize Workflows • Deliver effective Operational Reports • Deliver effective Training approach • Effectively communicate the upgrade through all phases of the upgrade

  8. Ariba Buyer 8.2.2 Upgrade – Process OverviewTechnical Infrastructure Technical Infrastructure • Technical Infrastructure – Establishment of physical environments. • Physical Hardware • Code Migration • Data Conversion Plan Design Build Test Train Deploy Impact to CRB - No impact to the CRB during this stage of the upgrade

  9. Ariba Buyer 8.2.2 Upgrade – Process Overview Plan Stage Technical Infrastructure • Plan Stage - This involves the analysis of existing functionality and code to determine upgrade scope and effort • Code enhancement analysis • Evaluation of implemented change requests and SIRs Plan Design Build Test Train Deploy Impact to CRB – Evaluation of design change requests and SIRs for removal in Buyer 8.2.2

  10. Ariba Buyer 8.2.2 Upgrade – Process Overview Design Stage Technical Infrastructure • Design Stage – This stage involves design of new functionality being included in the upgrade effort • Data Scoping • Hold Until Plan Design Build Test Train Deploy Impact to CRB – Evaluation of design change requests for implementation in Buyer 8.2.2

  11. Ariba Buyer 8.2.2 Upgrade – Process Overview Build Stage Technical Infrastructure • Build Stage - This stage involves the development and assembly test of the application with MFMP customizations • Build code line for Buyer 8.2.2 – this includes the migration of core code from Buyer 7.1a to Buyer 8.2.2 • Development of custom code to include previously implemented 7.1a MFMP customizations Plan Design Build Test Train Deploy Impact to CRB – No impact to the CRB during this stage of the upgrade

  12. Ariba Buyer 8.2.2 Upgrade – Process Overview Test Stage Technical Infrastructure • Test Stage – This stage involves testing the components and validating the solution • System Test (Pass 1 through Pass 3) • Performance Testing • User Acceptance Testing Plan Design Build Test Train Deploy Impact to CRB – Participation within User Acceptance Test activities

  13. Ariba Buyer 8.2.2 Upgrade – Process Overview Training Stage Technical Infrastructure • Train Stage –This involves development of training materials • “What’s New” for Buyer 8.2.2 training • Any additional training needs as identified through the upgrade process Plan Design Build Test Train Deploy • Impact to CRB • Attend What’s New for Buyer 8.2.2 training • Review and evaluate Buyer 8.2.2 training materials for distribution to the user community

  14. Ariba Buyer 8.2.2 Upgrade – Process Overview Deploy Stage Technical Infrastructure • Deploy Stage – This stage involves the implementation of the Buyer 8.2.2 application, technical architecture, technical infrastructure, and training to the agencies • Implementation – “Go-Live” of Buyer 8.2.2 • Disaster Recovery Test Execution • Production Support Tuning Plan Design Build Test Train Deploy Impact to CRB - No impact to the CRB during this stage of the upgrade

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