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Integration and the HSS Integrated Work Management System ISM Workshop November 2007

Learn about the objectives of integrating safety into management and work practices, identify key elements to be integrated, and understand the benefits of an integrated work management system.

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Integration and the HSS Integrated Work Management System ISM Workshop November 2007

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  1. Integration and the HSS Integrated Work Management System ISM Workshop November 2007

  2. What is Integration? ISM Program Objective: “systematically integrate safety into management and work practices at all levels so that missions are accomplished while protecting the public, the worker, and the environment ” [DOE Policy 450.4] Classic Answer: Integrate safety and work/mission accomplishment

  3. What Needs to be Integrated? • Requirements, Mission/Functions • Roles and Responsibilities • Functional Areas such as ISM, QA, and EMS • Types of Operations • Facility Life-Cycles • Reducing and Clarifying Interfaces Improve Work Performance

  4. Integration is an Evolutionary Process Fully Integrated Partially Integrated Poorly Integrated

  5. Attributes of Evolution Fully Integrated Poorly Integrated Partially Integrated • Separate • Uncoordinated • Overlapping • At Times Conflicting • Stove-piped • Mapped, Linked • Coordinated • Complementary • Rationalized • Shared Elements • Common Process • MeasurablePerformance

  6. HSS Challenge Moving from… A Number of Separate Systems To… Integrated Work Management Systems (IWMS)

  7. How Do We Integrate? • Key Elements to be Integrated: • Terms & Language • Requirements & Responsibilities • Work Processes & Procedures & Tools • Organizational Structure & Linkages • Management Systems

  8. HSS IWMS – Key Drivers • Secretary Bodman’s August 2006 basis for forming HSS – to integrate across health, safety, security, and environmental functions • Deputy Secretary Sell’s January 2007 memo directing integration of ISM, QA, and EMS in program office’s management system descriptions

  9. HSS IWMS – Key Drivers (Continued) • DOE ISM Manual [DOE M 450.4-1] • DOE QA Order [DOE O 414.1] • DOE FRAM [DOE M 411.1-1C] • EMS Order [DOE O 450.1] • ISSM Policy [DOE P 470.1] • ISM & QA require implementing practices • Good management practice

  10. HSS IWMS Description HSS Functions, Responsibilities & Authorities Matrix HSS Work Practices Manual HSS IWMS Elements

  11. HSS IWMS – HSS Functions • Policy • Assistance • Training • (Independent) Oversight • Enforcement • (Internal HSS) Management

  12. HSS IWMS – Path Forward • Ongoing Management Team Leadership • Enhance IWMS by adding Security • Complete HSS Technical Work Practices • Complete HSS Administrative Work Practices • Update IWMS Description to Reflect Full Implementation by December 2008

  13. HSS IWMS – Expected Benefits • Improved effectiveness & efficiency of DOE’s health, safety and security functions • Enhanced relationship with line programs • Clear expectations & accountability • Improved HSS coordination & collaboration

  14. HSS IWMS – Conclusions • Need to continue to integrate • HSS is gaining experience by doing it • HSS will have more disciplined approach to performing its functions • HSS open to feedback from its stakeholders in line programs to continue to improve

  15. Contact Information Michael A. Kilpatrick Deputy Chief for Operations Office of Health, Safety, and Security (HS-1) U.S. Department of Energy (202) 586-4399 michael.kilpatrick@hq.doe.gov

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