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Leave of Absence Administration

Leave of Absence Administration. Updated August 2012. Agenda. Current State. LOA Administration – Current State. LOA Administration was identified as an area where Schneider Electric would benefit by outsourcing to ensure efficiencies through resources, compliance, and reporting.

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Leave of Absence Administration

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  1. Leave of Absence Administration Updated August 2012

  2. Agenda

  3. Current State

  4. LOA Administration – Current State LOA Administration was identified as an area where Schneider Electric would benefit by outsourcing to ensure efficiencies through resources, compliance, and reporting.

  5. What’s Changing: Salaried and Non-union hourly employees

  6. What’s Changing – 7/1/2011

  7. Future State What’s Changing – 7/1/2011 • Offering • 1 Process (all leaves) • Compliance w/ State & Federal Laws • Standardization • System Interface Power • All U.S. entities in ADP Payroll System (salaried and hourly; excludes unions) Industry Vendor Buildings IT Business Energy 25 Entities 1 Vendor Customers 10 Leaves Interfaces Front Office Back Office FMLA LOA Military, etc Ees, HRBP, Managers, PeopleLink ADP Prudential/Unum AON, REED, NovaPro

  8. LOA Process

  9. Employee notifies supervisor & calls Reed Group at 1-800-443-9706. According to SLA with Reed Group, 85% of calls will be answered within 30 seconds. LOA Process – Family and Medical Leave (FMLA) Reed Group sends paperwork to employee. Employee completes & returns to Reed Group. Reed Group notifies PeopleLink of leave requests and status via a daily report. PeopleLink codes leave in BridgeHR Reed Group determines FMLA eligibility & partners with Prudential for medical determination (if leave is for own serious health condition) When employee is able to return to work, employee calls Reed Group & presents the return to work note to supervisor*

  10. LOA Process – Other Leaves

  11. Roles, Responsibilities and Timeline

  12. Roles & Responsibilities - Employee

  13. Roles & Responsibilities – HRBP

  14. Roles & Responsibilities - Supervisor

  15. Roles & Responsibilities - PeopleLink • Reed should be contacted for leave status • Prudential should be contacted for disability status • PeopleLink is able to answer status of approved disability payment amounts and dates

  16. LOA Administration Implementation Plan WHEN WHAT WHO

  17. Tools and Resources

  18. Tools and Resources

  19. Tools and Resources - Reports

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