Leave Of Absence (LOA) Processing (568)

1. Leave Of Absence (LOA) Processing (568) SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes the typical process used when employees take leaves of absence (LOA). • Benefits • Employee records are kept in real time alignment, so payroll is timely and accurate. • Automated, efficient processing with complete history of employee’s transactions. • Key Process Steps • LOA Administration

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Enterprise roles involved in process flows • Manager • Employee • HR Administrator

4. Detailed Process Description • LOA Processing • LOA –Paid action is executed • Employee is granted a paid LOA • Event is added to employee’s master record • LOA – Unpaid action is executed • Employee is granted an unpaid LOA • Event is added to employee’s master record • Return from LOA – Active Status is executed • Employee returns from LOA • Event is added to employee’s master record

5. Process Flow Diagram LOA Processing SAP ERP Reporting for HCM (559) FMLA Processing (578) Benefits Administration (575) Payroll and Post Payroll Processing (566) Workforce Time Entry (564) Manager Approval Employee Notification of Return Date or Termination Is Employee Resigning? Employee Request for LOA No Yes Employee Manager HR Administrator Triggering Event Employee Terminations (569) Active Status during Leave? No LOA – Unpaid Action Yes Maintain Monitoring of Tasks New Hire / Rehire Administration (563) Return from LOA LOA –Paid Action

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision