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Leave Of Absence Administration with Funds or Grants Management (979)

Leave Of Absence Administration with Funds or Grants Management (979). SAP Best Practices. Purpose This scenario describes the typical process used when employees take leaves of absence (LOA). Benefits Employee records are kept in real time alignment, so payroll is timely and accurate.

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Leave Of Absence Administration with Funds or Grants Management (979)

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  1. Leave Of Absence Administration with Funds or Grants Management (979) SAP Best Practices

  2. Purpose This scenario describes the typical process used when employees take leaves of absence (LOA). Benefits Employee records are kept in real time alignment, so payroll is timely and accurate. Automated, efficient processing with complete history of employee’s transactions. Higher duty functionality for replacement while employee is on LOA Key process flows covered LOA Administration Scenario Overview – 1 Purpose and Benefits:

  3. Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows Manager Employee HR Administrator Scenario Overview – 2 SAPApplications Required:

  4. LOA Processing LOA – Active Status action is executed Employee is granted a paid LOA Event is added to employee’s master record LOA – Inactive Status action is executed Employee is granted an unpaid LOA Event is added to employee’s master record Return from LOA – Active Status is executed Employee returns from LOA Event is added to employee’s master record Scenario Overview – 3 Detailed ProcessDescription:

  5. LOA Processing, cont’d Return from LOA – Inactive Status is executed Employee returns from LOA Event is added to employee’s master record Scenario Overview – 4 Detailed ProcessDescription:

  6. Process Flow Diagram Leave of Absence (LOA) Administration with Funds or Grants Management (979) Legend – Please see next page

  7. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

  8. Appendix – Public Sector Clients • Public sector leaves of absence may involve the necessity to protect the rights of the employee on leave to return to the exact same job and rank on return. In cases where this occurs and it is necessary to backfill the position while the incumbent employee is away on leave, it may be necessary to follow out-of-class (or higher class) procedures for the replacement employee. These could involve temporarily paying the replacement employee a higher rate and / or accruing seniority or other benefits based on the assignment. The process used to select replacements for such situation can be complex and varies widely across clients. A separate blueprinting workshop is generally advisable when such requirements apply. Additional development and configuration, esp. in the time and payroll areas, is likely. • Special requirements typically apply when public safety employees (Police, Fire, National Guard, etc.) go on leaves of absences. Benefits eligibility requirements frequently differ depending on the nature and length of the leave. These considerations should be addressed during Business Blueprint to ensure adequate coverage during Realization.

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