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Review of Applications (cont’d)

Review of Applications (cont’d). HUD Technical Processing- Request for clarifying information or curable items not discovered until technical processing 14 calendar day deadline for response If applicable, you must submit HUD Phase II ESA by July 14, 2003. 110.

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Review of Applications (cont’d)

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  1. Review of Applications (cont’d) • HUD Technical Processing- • Request for clarifying information or curable items not discovered until technical processing • 14 calendar day deadline for response • If applicable, you must submit HUD Phase II ESA by July 14, 2003 110

  2. Review of Applications (cont’d) • Schedule (cont’d) • 7/25/03 Technical reject letters issued • Applicant can appeal within 14 calendar days • Local HUD Office responds to appeal within 5 working days 111

  3. Rating and Ranking of Applications • Approvable applications rated according to Rating Criteria in NOFA 114

  4. Rating and Ranking of Applications (cont’d) • HUD holds Rating/Selection Panel • After the 14-day period for appeals, ie, after decisions on tech reject appeals • After receipt of any Single Point of Contact (SPOC) comments, where applicable, or end of comment period (pursuant to EO 12372)

  5. Rating Factors • 1. Capacity of the Applicant and Relevant Organizational Staff (25 pts –202/30 pts - 811) - Housing or related services experience/scope of project compared to your development and management (including financial) capability (15 pts) 115

  6. Rating Factors (cont’d) • Rating Factor 1 (cont’d) • Housing or related services experience to minority persons/families (5 pts) • Ties to community and to minority and elderly (202) or disability communities (5 pts) • Experience in developing integrated housing and/or project will be integrated housing (5 pts - 811 Only) 116

  7. Rating Factors (cont’d) • Rating Factor 1 (cont’d) • A Section 811 or Section 202 fund reservation has been extended beyond 24, 36, or 48 months (except if delay was beyond your control) (-2 to - 4 pts) • Amendment money was required as a result of the delay (except if delay was beyond your control) (-1 pt)

  8. Rating Factors (cont’d) 2. Need/Extent of the Problem (15 pts) Extent of need based on: - Your evidence of need in the area - Economic, demographic and housing market data available to HUD (12 pts) 117

  9. Rating Factors (cont’d) 2. Need/Extent of the Problem (cont’d) The extent that a connection has been established between project and the Community’s Consolidated Plan, Analysis of Impediments to Fair Housing Choice (AI) or other planning document. (3 pts) 118

  10. Rating FactorsSection 202 3. Soundness of Approach (45 pts) - Site approvability (15 pts) - One or more of the proposed sites is not permissively zoned for the intended use (-1pt) - Site promotes greater choice of housing for minority elderly (10 pts) - Design meets physical needs of the elderly (4 pts) 119

  11. Rating Factors (cont’d)Section 202 3. Soundness of Approach (cont’d) (45 pts) - Size & unit mix promote efficient mgmt./ economic service provision (3 pts) - Design accommodates services over useful life of hsg (3 pts) 120

  12. Rating Factors (cont’d)Section 202 3. Soundness of Approach – (cont’d) - Svcs meet needs of residents (3 pts) - Svcs provided on a consistent, long-term basis (3 pts) - Proposed design incorporates visitability and universal design (1 pt) - Involvement of elderly persons in appl dev & in dev and operation of project (3 pts) 121

  13. Rating FactorsSection 811 3. Soundness of Approach (40 points) - Site approvability (10 pts) - Site control (5 pts) - One or more of proposed sites is not permissively zoned (-1 pt) 122

  14. Rating Factors (cont’d)Section 811 3. Soundness of Approach (40 points) - Greater housing choice (10 pts) - Design meets needs and will facilitate integration and independence (4 pts) - Board includes majority of persons with disabilities (5 pts) 123

  15. Rating Factors (cont’d)Section 811 3. Soundness of Approach (40 points) - Involvement of persons with disabilities in dev of appl & in dev and operation of project (3 pts) - Extent to which you coordinated appl with other organizations (2 pts)

  16. Rating Factors (cont’d) 4. Leveraging Resources (5 pts) (a) Local gov’t support (2 pts) (b) Community activities and ability to enlist volunteers and raise local funds (3 pts) 124

  17. Rating Factors (cont’d) 5. Achieving Results and Program Evaluation (10 pts) - Project Development Timeline indicative of full understanding of development process (5 pts) - Proj will implement practical solutions (2 pts) - Extent to which you demonstrated that project will remain viable (3 pts) 125

  18. Bonus Points(2) Location of Project in RCs/EZs/ECs: - Rural Community - Empowerment Zone - Enterprise Community - Urban Enhanced Enterprise Community - Strategic Planning Community 126

  19. Selection Process • Three Tiered • Program Center • Hub • Headquarters 127

  20. Selection ProcessProgram Center • Only applications scoring 75 points or more prior to addition of RC/EZ/EC Bonus Points are eligible for selection 128

  21. Selection ProcessProgram Center • Applications placed in rank order • Applications are selected until there are not sufficient funds to select the next project for the number of units and dollars requested • For 202, this must be done separately for metro and non-metro applications

  22. Selection Process (cont’d)Program Center • Fund next project by reducing units up to 10% rounded to nearest whole number if: - Project remains feasible - Will not reduce projects of 5 or less units (2 units or less if group home) • Cannot skip over a project 129

  23. Selection Process (cont’d)Program Center Section 202 • Can combine residual metro & non-metro funds • Can select next project in either category if there are sufficient funds and may use unit reduction policy if necessary 130

  24. Selection ProcessHUB • Residual funds from Program Centers combined • Restore units that were reduced • Fund applications in rank order with no more than one application selected per Program Center 131

  25. Selection ProcessHUB • Repeat process until funds can no longer support next ranked project • Utilize unit reduction policy, if possible, for last project • Cannot skip over a project 132

  26. Selection ProcessHeadquarters • Residual funds from all Hubs combined • If necessary, fund previously submitted projects from last FY not selected due to HUD error 133

  27. Selection ProcessHeadquarters • Restore unit reductions • Fund projects in rank order with no more than 1 application selected per HUD Office • For 202 only, priority is given to non-metro projects to comply with statutory requirement • Repeat Process 134

  28. Suggestions for Preparing Your Application • Read the General Section of the SuperNOFA and applicable Program NOFA THOROUGHLY • If you are an inexperienced Sponsor, consider submitting an application with a well-established Co-Sponsor 135

  29. Suggestions for Preparing Your Application (cont’d) • Must also meet all program requirements • If Co-Sponsor has 202 or 811 experience including fund reservations extended beyond 24 mths or capital advance increases(except if the delay or increase was not their fault) your application points will also be reduced

  30. Suggestions for Preparing Your Application(cont’d) • Involve your entire organization • Use a strategy chart listing all exhibits to: • Distribute workload • Coordinate your efforts • Track progress

  31. Suggestions for Preparing Your Application (cont’d) • Get documents from other organizations and governmental agencies ASAP • Start Phase I ESA ASAP and keep in mind that Phase II ESA, if needed, is due in HUD Office by July 14, 2003 136

  32. Suggestions for Preparing Your Application (cont’d) • Showcase the strengths of your organization • Don’t assume HUD knows all about you • Write clearly and concisely • State the exhibit requirement and/or statement first, then provide the response

  33. Suggestions for Preparing Your Application (cont’d) • Use HUD’s Rating Factors as a guide in completing your application • Make sure you answer the question asked • Use the same wording from the Rating Factor in your response • Be quantitative in your response, where applicable

  34. Suggestions for Preparing Your Application (cont’d) • Application should be Complete, Accurate and Well Organized • Use table of contents and tabs exactly as organized in Appendix A • Make sure every exhibit and portion of an exhibit is included • Make sure every document has the required signatures and dates 138

  35. Suggestions for Preparing Your Application (cont’d) • Application should be Complete, Accurate and Well Organized (cont’d) • Make sure the information on the 92015 or 92016 matches the info in the narratives • Be consistent on ALL documents

  36. Suggestions for Preparing Your Application (cont’d) • Local Support • In addition to letters of support for your organization and the proposed project, you must have letters of intent committing resources (funds, land, volunteers, services, etc.) to get full points • A letter of support is not the same as a letter of intent

  37. Suggestions for Preparing Your Application (cont’d) • Have a fresh pair of eyes do a final check • Mail early to meet the June 13, 2003 deadline 139

  38. Legal Issues • Eligible Applicant 202: Private nonprofit org Incorporated private institu- tion or foundation with IRS exemption 811: NONPROFIT organization IRS exemption under 501(c)(3)

  39. Legal Issues (cont’d) • American Homeownership Act of 2000 – addition of limited partnership - 202: A for-profit limited partnership sole general partner is eligible - 811: A for-profit limited partnership sole general partner is eligible

  40. Legal Issues (cont’d) • American Homeownership Act of 2000 (cont’d) - Interim rule implementing 202/811 mixed finance projects

  41. Legal Issues (cont’d) • American Homeownership Act of 2000 (cont’d) • Mixed finance partnership will be owner and 202/811 nonprofit organization will be sole general partner • Nonprofit organization receives capitaladvance and loans it to the Partnership for 9% tax credits • Pass through for 4% tax credits

  42. Legal Issues (cont’d) • American Homeownership Act of 2000 (cont’d) • Only 202 or 811 Sponsors selected in FYs 2001,2002 or 2003 and whose applications indicated an intent to have a mixed-finance project are eligible for mixed-finance. For 811, the application must have legal control of an approvable site to propose a mixed-finance project.

  43. Legal Issues (cont’d) • FY 2003 Appropriations Act limit on obligation/expenditure of funds • Funds must be obligated before 9/30/06 and expended before 9/30/11 • Means final closing can occur no later than 9/30/11 • PRAC funds cannot be disbursed after 9/30/11; Congressional action necessary to carry out 5-yr PRAC contract

  44. Legal Issues (cont’d) • Changes in Application Filing Requirements Due to Security • No hand delivered applications will be accepted. • An original and four copies of the application must be filed with the appropriate HUD Office and should be mailed using the USPS. • The application must be postmarked by midnight on June 13 and received in the HUD Office within 15 days of the due date

  45. Legal Issues (cont’d) • HUD Core Values and Ethical Standards • Regulatory conflict and identity prohibitions strictly enforced • Sponsor’s conflict resolution with application • Individual certifications after fund reservation, directors and officers of Sponsor, Owner and development team members (also 2530)

  46. Legal Issues (cont’d) • Site Control (202/811) or Site Identification (811) • Deed or long-term leasehold (75 yrs); no subleases • Contract of sale free of limitations • Option to purchase or leasehold; 6 mths plus renewable

  47. Legal Issues (cont’d) • Site Control (202/811) or Site Identification (811)(cont’d) • Public body site including Federal agency. Letter from responsible official if delay in official approvals • Title policy or report showing acceptable title

  48. SITE SELECTIONAND THEENVIRONMENTALREVIEW PROCESS

  49. CLARIFICATIONS • HUD may request additional environmental information • “Safe” Site Supplement to indicate types of information that might be requested

  50. CLARIFICATIONS(cont’d) • Asbestos Report to be included in Phase I ESA for rehab/ demolition projects • Sample SHPO/THPO letter

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