A Measure of Performance for Your Committee

1. A Measure of Performancefor Your Committee Presented By: Wilson Bateman March 26th, 2004 World Class Safety Services

2. Agenda (1) Introduction (2) The Law (3) Measure of Performance (4) Summary / Annual Report World Class Safety Services

3. Introduction “The hearings have indicated that a number of these joint committees have become effective instruments for constructive and cooperative consultation on conditions of work related to health and safety. On the other hand, among these committees are also some that meet sporadically with no clear sense of their role and others that meet more often in an atmosphere of frustration, in which the labour members are convinced that undesirable conditions are not being corrected and management members believe that the substance of many complaints is not central to health and safety.” World Class Safety Services

4. Introduction • First committee early 1970 • Part of the IRS • Minimum regulatory compliance Is Your Committee Working? MOP World Class Safety Services

5. Introduction “The commission considers the essential role of the joint committee to be that of providing a consultative forum for constructive and critical review of the status of the health and safety of workers as reflected in the performance of the responsibility system both internal and external to the local operation. It is a forum of consultation between those with the ability to contribute and those accountable for deciding what is to be done.” – Ham Commission Report,1976 World Class Safety Services

6. What Does the Law Say? 29 (1) At every workplace where twenty or more persons are regularly employed, the employer shall establish and maintain one joint occupational health and safety committee, or at the discretion of the employer, more than one such committee and, … World Class Safety Services

7. What Does the Law Say? • 30 (1) A committee shall consist of such number of persons as may be agreed to by the employer and the employees or the union or unions. • 30 (2) At least half of the members of a committee shall be employees at the workplace who are notconnected with the management of the workplace… • 30 (3) The employees on the committee are to be determined bythe employees they represent, or designated by the union that represents the employees. World Class Safety Services

8. What Does the Law Say? 30 (4) A committee shall meet at least once each month unless • a different frequency is prescribed by regulation; or • the committee alters the required frequency of meetings in its rules of procedure World Class Safety Services

9. What Does the Law Say? • 30 (6) Time from work • 30 (7) Rules of Procedure and adhere to applicable legislation • 30 (8) Chair and Co-Chair World Class Safety Services

10. Functions of Committees 31 (1) it is the function of the committee to involve employers and employees together in occupational health and safety in the workplace and, without restricting the generality of the foregoing, includes: (a) the co-operative identification of hazards and effective systems to respond to the hazards; (b) co-operative auditing of compliance… (c) receipt, investigation and prompt disposition of matters and complaints… (d) participation in inspections, inquiries and investigations… (e) advising on protective devices, equipment and clothing… (f) advising the employer regarding a policy or program… (g) maintaining records and minutes… World Class Safety Services

11. Measure of Performance • Minimum Regulatory Compliance • Committee Training • Meetings • Goals & Objectives • Rules and Procedures • Concerns / Refusals / Investigations • Hazard Identification MOP World Class Safety Services

12. 1st Measure of Performance Have you met the minimum requirements of the Occupational Health & Safety Act / Regulations (Audit) • 29 (1) One committee • 30 (1) Input into number of members • 30 (2) Half non-management • 30 (3) Employee members determined by the employees • 30 (4) Meet once per month • 30 (6) Required time from work • 30 (7) Rules of Procedure • 30 (8) Chair and co-chair • 31 (1) Functions defined World Class Safety Services

13. Act 27 (1) Policy review in consultation 28 (1) Program in consultation 34 (1) Recommendation 21 days 35 Information 42 (2) Monitoring 43 Refusal 50 Inspections (DEL) 59 List of Chemicals Regulations WHMIS (training annual review) First Aid (remote location plan) OSGR (policy & procedure) Compliance World Class Safety Services

14. 2nd Measure of Performance Committee Training Standard Once the committee has been established and the committees functions defined, it is then time to consider training. A standard should be developed. Examples: • Committee Orientation • Incident Investigation • Hazard Identification • The Legislation IRS • Problem Solving Techniques • The Procedure for Refusals • The Safety Program • Other IRS World Class Safety Services

15. 3rd Measure of Performance Meetings and Attendance • Have the required number of meeting been held? • Have the members demonstrated their commitment by attending the meetings? • Have sub-committees been addressed in the rules of procedure? • Were sub-committees used to resolve difficult issues? • Was an agenda prepared for each meeting? • Was the agenda distributed before each meeting? • Was enough time allocated to address safety issues? • Have committee recommendations been documented ? • Are the recommendations followed up? • Are the recommendations summarized at the end of the year? World Class Safety Services

16. 4th Measure of Performance Goals and Objectives Have goals and objectives been established for the committee? Goal : The five year plan is to: __________________________________________ __________________________________________ Objective : 1.To increase safety awareness by conducting an Off the Job Safety Campaign before the end of the year. 2. Hold 5 committee training sessions this year. Allocate 25 minutes at the end of each meeting. 3. Prepare an annual report of the committee activities. World Class Safety Services

17. Goals Statistics • WCB rate • Return to Work • Incidents • LTI • Audit Results • Special Projects The Starting Point IRS MOP World Class Safety Services

18. Off the Job Safety Campaign Electrical Safety Xmas Campaign Fall Hazards Spring Campaign Boating Safety Summer Campaign Driving Safety Winter Campaign Fire Safety @ Home First Aid Family members included Silent Epidemic World Class Safety Services

19. Off the JobAtlantic Network for Injury Prevention • Every hour of every day 36 people in Atlantic Canada are unintentionally injured. • Over 860 / day • Roughly 2 people die each day • 6700 are disabled yearly • Overall 316,000 residents of Atlantic Canada are injured yearly • Cost Human Pain and Suffering • Cost 1999 Atlantic Canada $1.2 Billion • $489 for every citizen • Fall Account for $ 440 million • Motor Vehicle $ 210 million • Poisoning, Drowning, Fire Culture World Class Safety Services

20. 5th Measure of Performance Rules and Procedures Have rules of procedure been developed by the committee? Have the rules of procedure been communicated? Do the rules of procedure include; • composition of the committee • term of appointment of members • method for calling meetings • who can call a meeting • notice of meetings in advance • frequency of meetings • emergency meetings • when to call an emergency meeting World Class Safety Services

21. Rules of Procedure • conduct of meetings • setting the agenda • matters the Act requires the employer to consult the committee • inspections • investigations • hazard identification • response to complaints, work refusals • communication • recommendations • quorum • chairing • method of reaching decisions World Class Safety Services

22. Define the Functions • Identification of hazards • Auditing of compliance • Investigations • Inspections • PPE and equipment • Advising regarding Policy and Program • Maintaining records World Class Safety Services

23. 6th Measure of Performance Concerns, Refusals, and Investigations The number of concerns addressed by the committee • Work refusals • Investigations World Class Safety Services

24. Concern / Refusal Report Supervisor JOH&SC Meeting Investigation Decision Regulator Investigation Report Supervisor / Committee Analysis Report The Process World Class Safety Services

25. 7th Measure of Performance Involvement in the Hazard Identification program: • Hazard Assessment • JHA • Inspections • Observations • Audits World Class Safety Services

26. Audits Participate in audit activities: • Annual Internal Safety Audit (Safety Program) • External Safety Audit (Every 2 Years) • Program Evaluations: Fall Protection, Ergonomics, Fire Safety Safety Committee Assessment Objective: Continuous Improvement World Class Safety Services

27. The Annual ReportPutting it all Together • Minimum compliance with the legislation • Training completed by the committee • Number of meeting (attendance / guests) • Goals and Objectives (reached) • Rules of Procedure ( reviewed / revised ) • Concerns and investigations (outcome) • The committees part in hazard assessment • Recommendations (completed / pending) • Statistics LTI Objective : Continuous Improvement World Class Safety Services

28. SummaryPutting it all Together The Formula • Trained, Competent Committee • + Committed Management Team • + Committee Resources • = Safer Work Environment • (Helping to create a Safety Culture) World Class Safety Services

29. Introduction World Class Safety Services wilson.bateman@ns.sympatico.ca Nova Scotia Safety Council www.nssafety.ns.ca Electrolab www.electrolab.ca World Class Safety Services