Purchasing Emailing PO’s to Vendors

1. PurchasingEmailing PO’s to Vendors November 18, 2013

3. PO PRINT/E-MAIL SETTINGS Log-In>Purchasing>Reports>Purchase Order Reports>Print Purchas Orders At the bottom of the PO print screen enter--- • Enter Notes Header: MAIL INVOICES TO: • Enter Notes Body Line 1: EISD ACCOUNTS PAYABLE • Enter Notes Body Line 2: P.O. BOX 37327 • Enter Notes Body Line 3: SAN ANTONIO, TX 78237 • Enter Notes Body Line 4: NO BACK ORDERS ALLOWED • Enter Notes Footer: SEE TERMS & CONDITIONS AT WWW.EISD.NET/PURCHASING

4. PO PRINT/E-MAIL SETTINGS • Enter E-Mail Subject: EISD PURCHASE ORDER ATTACHED. • Enter E-Mail Message: PLEASE DO NOT DUPLICATE ORDER.

5. PRINT/E-MAIL A PURCHASE ORDER • Enter your PO number(s) • Click the Run Preview button Note: If you click the Clear Options button; all your saved settings will be cleared.

6. PRINT/E-MAIL A PURCHASE ORDER • Click the E-Mail button to send PO to the vendor. • An automated E-Mail is generated with the attached PO and is sent to the vendor. • If the E-Mail button is greyed out and not available; this means that there is not an E-Mail in the TxEIS vendor file.

7. NEED YOUR HELP • We need your help getting E-Mail addresses from vendors. • If you notice a vendor does not have an E-Mail address; please send Purchasing the E-Mail address you have and we can update the TxEIS vendor file.

8. THANK YOU