[Organisation’s Title] Environmental Management System

1. [Organisation’s Title] Environmental Management System [Staff Awareness Training]

2. Objectives of this presentation To provide awareness of: • The agency’s new environmental management system (EMS) • Importance of conformity with environmental policy, procedures & other requirements of EMS • Significant environmental aspects & related impacts associated with people’s work • Environmental benefits of improved environmental performance • New roles & responsibilities • Consequences of potential departure from procedures.

3. What is an environmental management system (EMS)? Part of an organisation’s management system used to develop and implement its environmental policy and manage its environmental aspects. (AS/NZS ISO 14001:2004 cl. 3.8)

4. What is AS/NZS ISO 14001:2004? • An international standard for requirements of an environmental management system. • Produced by the International Organisation for Standardisation. • Ratified jointly by Standards Australia and Standards New Zealand for application in Australia and New Zealand. • Used as basis for third party certification of environmental management systems.

5. Continual Improvement Environmental Policy Planning Management Review Implementation & Operation Checking The ISO 14001 model of continual improvement

6. Why have an EMS? • Improve management of environmental impacts • Set targets to reduce energy use, water use & waste to landfill • Initiate and maintain procedures to improve efficiencies including: • Environmentally friendly purchasing procedures • Preferred business travel option • Define key responsibilities for achieving targets • Monitor and measure environmental performance against key indicators • Regularly assess progress towards achieving set objectives • Ensure due diligence and ongoing consideration of legal and other environmental requirements

7. Why have an EMS? continued • Assist with environmental reporting as required by s.516A of the EPBC Act 1999 • Government policy encourages commonwealth agencies to implement an EMS (at least one site) • Contribute to preferred employer status • Achieve cost savings • Show leadership, nationally and/or internationally • Obtain competitive advantage • May be required by clients, customers and/or regulators • Build goodwill from customers and stakeholders

8. Role of management in establishment & implementation of EMS • Develop & approve environmental policy as a statement of commitment • Provide resources • Appoint management representative(s) to ensure EMS is established, implemented and maintained, and to report on performance of EMS including recommendations for improvement • Provide support to management representative in establishment phase to overcome barriers • Regularly review the EMS to ensure its continuing suitability, adequacy and effectiveness.

9. The agency’s environmental policy

10. Planning the EMS • Environmental aspects • Legal & other requirements • Objectives, targets & programs

11. Environmental aspects • Identification of environmental aspects • Determination of aspects with significant environmental impact • Environmental aspects register • Significant environmental aspects are the focus of the rest of the EMS

12. The agency’s significant environmental aspects

13. Legal & other requirements • Identification of legal requirements applicable to the agency • Identification of other requirements to which the agency subscribes • Legal & other requirements applied to environmental aspects • Maintenance & incorporation in rest of EMS

14. The agency’s legal & other requirements

15. Objectives, targets & programs • Objective: overall goal consistent with environmental policy that the agency wants to achieve • Target: detailed performance requirement to achieve objective • Environmental program/action plan: • to achieve objectives & targets • includes responsibility, means & timeframe

16. The agency’s objectives, targets & programs

17. Implementation & Operation • Resources, roles, responsibility & authority • Competence, training & awareness • Communication • Documentation • Control of documents • Operational control • Emergency preparedness & response

18. Resources, roles, responsibility & authority • Management provision of appropriate resources • Documentation of roles, responsibilities & authorities • Appointment of management representative to: • Co-ordinate establishment, implementation & maintenance of EMS • Report to top management on performance of EMS & recommend improvements

19. Competence, training & awareness • Identification of positions & roles associated with significant environmental aspects • Assessment of competence • Identification of training needs • Fulfilment of training needs • Propagation of awareness of the EMS, especially: • Importance of conformity with the environmental policy and other requirements of the EMS • Significant environmental aspects and related impacts associated with work • Environmental benefits of improved personal performance • Roles and responsibilities relevant to the EMS • Potential consequences of departure from specified procedures.

20. Communication • Internal communication • Communication from external parties • Decision on proactive communication externally about significant environmental aspects

21. Documentation • Environmental policy, objectives and targets • Description of the scope of the environmental management system • Description of the main elements of the environmental management system and their interaction, and reference to related documents • Documents and records required by the standard • Documents and records determined by the organisation to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.

22. Document control • Document approval • Document review, update and re-approval • Identification of changes and current revision status • Availability at points of use • Legibility and identification • Identification and distribution of external documents • Management of obsolete documents.

23. Operational control • Control of all operations associated with significant environmental impacts • Operational control must include documented work instructions and operating procedures defining the manner in which control will be maintained, on a risk management basis • Operational control extends to significant environmental aspects of goods & services used by the agency, for communication to suppliers & contractors.

24. Emergency preparedness & response • Identification of potential for accidents and emergency situations • Determination of appropriate response to accident and emergency situations to minimise environmental impact • Testing of emergency response • Review of emergency preparedness & response procedure, especially after incidents

25. Checking • Monitoring & measurement • Evaluation of compliance • Nonconformity, corrective action & preventive action • Control of records • Internal audit

26. Monitoring & measurement • Monitoring of activities, functions and processes associated with significant environmental impacts • Monitoring of performance, operational controls, & conformity with environmental objectives & targets • Calibration or verification of monitoring & measurement equipment

27. Evaluation of compliance • Periodic evaluation of compliance with legal & other requirements • Recording of evaluations.

28. Nonconformity, corrective action & preventive action • Identification of actual & potential nonconformities • Action to correct nonconformities and mitigate environmental impact • Investigation of nonconformities & determination of root cause • Corrective action to avoid recurrence • Preventive action to prevent occurrence • Review of effectiveness of action taken.

30. Control of records • Retention of all environmental records required for the successful development, implementation and maintenance of the EMS.

31. Internal audit • Internal audit program designed to: • evaluate conformity with requirements of EMS & international standard • evaluate effectiveness of EMS • provide information to top management.

32. Management Review • Holistic & strategic evaluation, by top management, of audit findings and the degree to which organisation’s environmental policy, objectives and targets, programs and procedures are functioning to improve environmental performance.

33. Continual Improvement Environmental Policy Planning Management Review Implementation & Operation Checking Continual improvement of our EMS

34. Objectives of this presentation To provide awareness of: • The agency’s new environmental management system (EMS) • Importance of conformity with environmental policy, procedures & other requirements of EMS • Significant environmental aspects & related impacts associated with people’s work • Environmental benefits of improved personal performance • New roles & responsibilities • Consequences of potential departure from procedures.

35. Questions?