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Standard Operation and Accounting Procedure for sale of philatelic ancillaries

Standard Operation and Accounting Procedure for sale of philatelic ancillaries (Including FDC, Brochure, Presentation packs, Albums etc.). At the counter of HO.

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Standard Operation and Accounting Procedure for sale of philatelic ancillaries

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  1. Standard Operation and Accounting Procedure for sale of philatelic ancillaries (Including FDC, Brochure, Presentation packs, Albums etc.)

  2. At the counter of HO Philatelic ancillaries will be received by Philatelic Bureau/ Philatelic Counter/ Authorised office/e-Post office attached to the Head Office. Operator working at Philatelic Bureau/Philatelic counter/Authorized Post office/e-Post office will enter the Philatelic Ancillaries received in the stock register. The figures regarding sale and balance of philatelic ancillaries will be maintained in the Stock register.

  3. The figures of sale of Philatelic Ancillaries /Commission paid will be entered in the HO Summary, SO Summary, treasurer cash book & H O Cash Book. The HO concerned will be required to add required number of columns in HO Summary, SO Summary, treasurer cash book & H O Cash Book to reflect the figure of sale of Philatelic Ancillaries and Commission Paid.

  4. The HO Cash Book prepared by adding the total of SO Summary and HO Summary with respect to Philatelic Ancillaries transactions will be sent at the end of the month in the form of Cash Account to the concerned (DAP).

  5. The Head office concerned will also be required to send separate Philatelic Ancillaries Schedule on account of sale of Philatelic Ancillaries and commission paid thereon along with the Cash Account to the concerned (DAP).

  6. The Philatelic Ancillaries such as FDC, Brochures will be up for sale in the bureaus/counters/authorized office/e-Post Office for 6 months from the release of the FDC & Brochure.

  7. Once the 6 months period is over the unsold FDC will be returned by the bureaus/counters/authorized offices/e-Post Office to the head office to which they are attached.

  8. The head office concerned can use these unsold FDC for interdepartmental correspondence, & Brochures may be distributed among school children for promoting philately.

  9. At the counter of SO The Philatelic Bureau/ Philatelic Counter/ Authorised Post office attached to the Sub Post Office will receive Philatelic Ancillaries and maintain the stock in a separate stock register.

  10. Operator working at Philatelic Bureau/ Philatelic counter/ Authorized Post office /e-Post office will enter the Philatelic Ancillaries received in the stock register. The figures regarding sale and balance of philatelic ancillaries will be maintained in the Stock register.

  11. A cash transfer register will also be maintained for remitting cash to the post office to which the bureau/counter/authorized office/e-Post Office is attached. The cash transfer register will maintain figures of cash transferred on account of sale of Philatelic ancillaries and commission paid. The cash may be transferred once in a month accompanied by a memo.

  12. The figures of sale of Philatelic Ancillaries / Commission paid will be entered in SO daily account and the SO Account of the Sub Post Office concerned. The disposal of unsold FDC & Brochures will be as per the procedure laid down of accounting procedure at Head Office.

  13. Thank You

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