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jones

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  1. PROCUREMENT SERVICES DIRECTORYPROCUREMENT HOTLINEQUESTIONS REGARDING REQUISITIONING, E-PROCUREMENT, PURCHASING CARD, OR PAYMENTNET341-4266 or procurementhotline@umsystem.eduStacy Jones – 341-4050, jonessta@mst.eduManager Client RelationsResponsible for understanding individual client needs, Coordination of required resources in satisfying client needs , Helping to transition procurement from a reactive service unit to a proactive service unitWade Jadwin – 341-4049, jadwinw@mst.eduStrategic Sourcing SpecialistProcess requests for bids/proposals, Identifying and creating goods and services contracts,Working closely with clients to assure timely completion of procurement projectsKristy Cook – 341-4045, kristyc@mst.eduProcurement Support SpecialistPurchase order accounts payableGreg Hook – 341-6150Surplus and Asset Management SpecialistCREDIT CARD (fax 573-884-0010)Holly Oswald – 573-882-8196, oswaldh@umsystem.eduNichole Turner – 573-882-6907, turnernd@umsystem.eduPEOPLESOFT WORKFLOW RELATED TO PROCUREMENT(eProcurement security/access)Krista Young – 816-235-6299, youngkri@umkc.edu

  2. PROCUREMENT GUIDELINESHOW TO BUYThe University uses various methods to acquire goods and services. If the requestor’s needs can be met through items available in Show Me Shop then this method should be used as the most totally cost effective method. If the requestor’s product requirements are not available in Show Me Shop then they should use their procurement card as the second most efficient method for making purchases. If neither Show Me Shop nor the P-card are appropriate tools for satisfying the requestor’s need then an electronic non-catalog purchase requisition should be used. Good faith effort must be given to using the most efficient purchasing method available for a given purchasing event. Please reference the Payment Method for Expenditures - Quick Reference Guide for a summary list of various items/services and the appropriate procurement method to utilize for each. http://procurement.mst.edu/documents/APPO.pdfSHOW ME SHOP (SMS) is the preferred method for purchases made by campus departments. SMS is an online catalog of items from contracted suppliers.   SMS suppliers currently include commodities such as scientific products, office products, computers, peripherals, lab supplies, MRO/facilities maintenance supplies, custodial supplies, and books.   SMS purchases may be made for any amount.   Campus users are to use SMS as the first choice to meet their needs.   Purchases for items available in SMS should be made through SMS unless there is a compelling reason for using another method.Information on suppliers available in the SMS and their contact information is available online at http://www.umsystem.edu/ums/departments/fa/management/procurement/apps/epro/suppliers.shtmlPURCHASING CARD – For items not available in Show Me Shop that are $5,000 or less, the preferred method of making the purchase is with a university issued purchasing card.  Purchases must comply with the University of Missouri Purchasing Card Policy Manualhttp://www.umsystem.edu/ums/departments/fa/management/procurement/card/policy.shtmlPURCHASE ORDERS – Purchases that cannot be made in Show Me Shop, that cannot be processed by using a University purchasing card and that exceed $5,000 must be submitted using the PeopleSoft requisitioning system.BOOKSTORE PURCHASES – http://www.umsystem.edu/ums/departments/fa/management/business/manual/0305.shtmlPURCHASE LIMITS/REQUIREMENTSLESS THAN $5,000 - Bids are not required. Show Me Shop is the first option for these purchases and if not available in SMS then purchasing card is the preferred method of payment for items except as limited by the purchasing card program.BETWEEN $5,000 and $10,000 – These orders can be placed using Show Me Shop if the goods needed are available there, if not a purchase order will be processed upon receipt of PeopleSoft requisitionEXCEEDS $10,000 – Bids or Proposals are required unless items/services is already on contract with the University. If the product needed is not available through Show Me Shop then the campus department must enter a requisition to initiate the purchase process.

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