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ENSURING EFFECTIVE LEADERSHIP in the Colleges/Faculties/Departments

ENSURING EFFECTIVE LEADERSHIP in the Colleges/Faculties/Departments. A reflection by John SK Ayim 20 th Feb. 2013. Things to Consider. Introduction Leader/ Leadership Structure of the College Players in the Department/Faculty/College Aim / Objective of the Dept /Faculty/College

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ENSURING EFFECTIVE LEADERSHIP in the Colleges/Faculties/Departments

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  1. ENSURING EFFECTIVE LEADERSHIP in the Colleges/Faculties/Departments A reflection by John SK Ayim 20th Feb. 2013

  2. Things to Consider • Introduction Leader/ Leadership • Structure of the College • Players in the Department/Faculty/College • Aim / Objective of the Dept/Faculty/College • Problems in the College • Approaches / Solutions

  3. Leader / Leadership • The following definitions have been selected • To suite our purpose for discussion : • LEADER : A person who GUIDES or DIRECTS a GROUP LEADERSHIP : Organising a group of People to Achieve a Common Goal

  4. Some Attributes of a LEADER • Must be (more) EXPERIENCED • COMPETENT in the relevant Field • Willing to assume Responsibility • Willing to Learn from OTHERS • Ready to share Information and Knowledge • Must NOT be AUTHORITARIAN / AUTOCRATIC • Must ALLOW PARTICIPATION • (shared leadership).

  5. STRUCTURE OF A COLLEGE(in the KNUST) • PROVOST -- “ the chief Educational and Administrative Officer of the College; He reports to the VICE-CHANCELLOR. • The Office of the Provost oversees the Academic Policies and Activities in the College • DEAN -- Coordinates activities within the Faculty; provides “Academic and Strategic Leadership • Oversees choices in Curriculum, Staff selection and Promotion, Financial matters (etc) He reports to the Provost.

  6. Department Head • Head -- A person who is in charge • -- Responsible for the efficient running • -- Oversees the work; He is responsible • For getting people together to accomplish Desired Goals and Objectives using available Resources EFFICIENTLY and EFFECTIVELY.

  7. The Department • Each Department is made of : • Lecturers • Technicians • Administrative support And STUDENTS -- UNDERGRADUATES • -- POSTGRADUATES, etc, • INFRASTRUCTURE : Lecture Halls, Laboratories, Workshops, Equipment, …….

  8. Goals and Objectives of the Business of the College • To Foster Students Development of Competence as SCIENTISTS, SOCIAL SCIENTISTS, SCHOLARS RESEARCHERS, to Think Critically and Creatively, Communicate Effectively to Develop KNOWLEDGE, THINKING, SKILLS

  9. WHY DO PEOPLE ATTEND COLLEGE/UNIVERSITY • Some think it ESSENTIAL • Career preparation, Increase knowledge, • It Is the NORM, So others won’t look down upon them; ………. • IN Ghana A DEGREE IS CONSIDERED as MEAL TICKET, opens doors for employment….so SCRAMBLE for admission into Nursing, Teacher Training Colleges, Medical School etc.

  10. EFFECTIVE MANAGEMENT • Starting from the Department follow the Management Procedures : • Planning, Organising, Staffing, • Leading/Directing; CONTROLLING. • STAFF MIX is determined by Curriculum Content which spells out Competencies expected. SPECIALISTS IN THE various areas are needed to enhance outcomes of the Programme.

  11. Mentoring of young/new Faculty • Induction of Staff, Hands on • Show New Staff how to translate curriculum outline to lecture notes; how to teach/lecture, • Set study problems/Questions; • Preparation of Marking Schemes; • How to score scripts; • How to do Research, Specific Research Proposal Writing, Supervise student Projects.

  12. Involving Staff in Management • Staff, Lecturers, Technicians should be assigned responsibility for specific Chores : • Core areas such as Different Classes • eg Level 1,2,3,4, Postgraduates, Laboratory/Workshop; Time tabling, Examination, Field work, Security, Services, • Such assignments prepare Lecturers for Leadership positions.

  13. Leading or Directing by Head • The Head Must Monitor ALL Activities : • Checking progress against Plans • Lecture attendance by Students/Lecturers • Laboratory/workshop • Management/attendance by Lecturers Technicians/Teaching Assistants/Students

  14. COMPLAINTS MANAGEMENT • Do you know what STUDENTS think of your Management of Lectures, Examinations. • Behaviour of Lecturers !!! • STUDENTS’ Harassments….Sexual : Male/Male; Female/Female; Male/Female • How do you handle such problems? • (cases…………………)

  15. Sanctions • Lecturers / other staff who blatantly ignore guidelines for the collective management of the Department/Faculty/College need to be sanctioned using due process. • Objectives CANNOT be achieved if links in the CHAIN are allowed to be WEAK • ( cases………..)

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