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CHEMS ANNUAL TRAINING 2012

CHEMS ANNUAL TRAINING 2012. Best Western Green Bay. Topics For Today. Project Status What’s Next Administrative Items. CHEMS STATUS. 42 Counties are in production on CHEMSPRO 3 Counties on CHEMS left to convert Marquette County scheduled for next week

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CHEMS ANNUAL TRAINING 2012

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  1. CHEMS ANNUAL TRAINING 2012 Best Western Green Bay

  2. Topics For Today • Project Status • What’s Next • Administrative Items

  3. CHEMS STATUS • 42 Counties are in production on CHEMSPRO • 3 Counties on CHEMS left to convert • Marquette County scheduled for next week • Walworth County on hold pending completion of the GL Export code • Price County on hold – Staff changes / county-wide system?

  4. CHEMS STATUS • 4 Counties will not be converting • Juneau > Springbrook, using AREV CHEMS for equipment history • Marathon > County wide system 9/1/12, Equipment Depreciation? • Iowa > County wide system, trouble getting reports to balance • Waukesha > County wide system, unsure of current status • Non CHEMS Counties • Washburn County inquired about CHEMSPRO / Setup a demo system

  5. CHEMS STATUS • All CHEMS Counties • Remove AREV CHEMS when you are comfortable to do so • Recent counties should wait until after year end • Might want to keep a local copy for reference • Save a copy of the zip file you sent in ‘forever’

  6. AREV CHEMS SUPPORT • AREV CHEMS Support Ends Today • Existing Software continues to work • No new AREV CHEMS software • CHEMSPRO support higher priority • Backup support for CHEMSPRO (Tim) • No backup support for AREV CHEMS

  7. AREV CHEMS SUPPORT • Counties still running AREV CHEMS • Should transition ASAP, must do so by year end • Sometime After Year End • Everything AREV CHEMS I have will get tossed • You should keep a copy of your CHEMS

  8. CHEMSPRO STATUS • Conversion Effort Almost Complete • Counties have been converted • Seems all had some issue(s) to be resolved • Some had hardware / Internet issues to resolve • Learning curve -> ‘All the same but it’s all different’ • CHEMS -> CHEMSPRO Conversion coding completed • Walworth GL Export code still pending • Larger coding issues have been resolved • Bulk of the system is in place

  9. What’s NEXT ? • In the Near Term for You • Continue Inventory processing / year end counting • At year end, roll your inventory quantity used • A)nnual, M)ove YTD Qty Used • Run job activity update program late December • T)ools, J)obs, N)ew Activities • Wait until you hear from me to run it

  10. What’s NEXT ? • In the Near Term for You • Run the equipment rate update program (no release) • LOS updated rates get pushed into TEST (OA08) • One or more counties will run the update on TEST (OA08) • Once OK I will give the go ahead (Community Server) • Run the T)ools, E)quipment, N)ew Rates program • After year End, Update your Work Orders active flag • T)ools, W)ork Order, A)ctive Flag

  11. What’s NEXT ? • In the Near Term for me • Marquette County conversion next week • Rollback Inventory report change – ‘eqp=none’ • Walworth County conversion pending • Parallel run completed • GL Exporting coding / testing • Schedule and complete the conversion • Price County / Status of anyone still running AREV CHEMS?

  12. What’s NEXT ? • Vacation time in January • Tim will provide CHEMSPRO Support • I will likely be out of phone/Email range • Begin Next Phase of the Project • Fewer Releases (done with production moves) • Platform Testing / Windows 8 Support • Open Requests • DOT System Integration

  13. What’s NEXT – PLATFORM TESTING • Platform Testing • Windows XP, Vista and Windows 7 (32 & 64 bit) are all OK • Windows 8 due out end of this month • Testing on ‘90 Day Demo’ copy was good • I will validate the production release • Please Contact me prior to installing Windows 8 • I will monitor your progress for any issues

  14. What’s NEXT – Open Requests • Open Requests / Pending Issues • Code and resolve a number of issues promised • ‘Eqp=None’ permanent resolution • Inventory (parts) history report • Currently ~150 Open requests • Many are Reporting enhancements • Defaults / Data entry handling • Review the open requests from within CHEMSPRO

  15. What’s NEXT – Open Requests • Performance • Report Server Communication • ‘Unable to connect to server’ • Data Entry Speed • Local tables option on more screens - ‘List Index’ • Better Error Handling • Internet Disconnect while ‘F9’ saving

  16. What’s NEXT – INTEGRATION • DOT System Integration • Level of Service (LOS) • Equipment rate update source • Bridge (HMS) integration • On going effort, testing to begin soon • Equipment Operations / Rate Setting • Year end equipment info direct from database

  17. What’s NEXT – INTEGRATION • DOT System Integration • Regional Reporting • Produce reports from the CHEMS info • More info, more timely • Specifics have not been identified

  18. ADMINISTRATIVE • CHEMS Communication • CHEMS Contact Info • Reporting a problem • Validating a fix

  19. CHEMS COMMUNICATION • CHEMS Welcome Screen • Everyone should enable the login screen • Upcoming maintenance / new software • CHEMS Community Server • Everyone should be signed up on the Community server • Everyone should ‘subscribe’ to ‘System Announcements’ • Post info about a system outage and maintenance

  20. Contact Info • Primary Contact Info • chems@dot.wi.gov (Group Email / Tim) • 608-873-0665 • http://www.graytech.info/cs • Email continues to be the best way when it works • Post system outage or discussion items on the community server.

  21. CHEMS MAILING LISTS • CHEMS mailing lists no longer needed • CHEMS-SOFTWARE • CHEMSPRO-SOFTWARE • CHEMSPRO-MEETING • CHEMS-MEETING list will remain • Email notifications about CHEMS Board agenda/minutes • Subscribe to ‘CHEMS Board’ on the Community Server

  22. REPORT A PROBLEM • Reporting Issue • Email a PDF from the CHEMSPRO preview screen • I get all the info you picked to run the report • Something other than reporting • Send an Email to CHEMS Support • Include your User ID, problem description / screen shots • I need to reproduce the problem to fix it

  23. VALIDATING A FIX • CHEMSPRO Release / Testing • Fix release goes to the TEST (OA08) server • Users log into TEST (OA08) and validate the fix • Most times you need the new software too • Provide feedback on the Community Server • If you made the original request… • Make an effort to test it and provide feedback • Fix goes into production two weeks later if tested / ready

  24. CHEMSPRO Any questions?

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