Lec. 7. Data Collection, Analysis & Problem Identification

HETC Project University Development Grants (UDGs) Training Program for Proposal Writers Lec. 7. Data Collection, Analysis & Problem Identification

WHAT KIND OF DATA External 2 Main Categories Internal Input Process Systematic Approach Output

EXTERNAL DATA • Means for Collecting Data • Primary: Surveys, Tracer Studies, Interviews, Questionnaires etc. • Secondary: Policy Documents, Literature, Media

INTERNAL DATA • Means for Collecting Data • University Policy Documents • Annual Report • Interviews with VC/Other Authorities

INTERNAL DATA • Governance Structure • Finance (Fund Allocation) • Staff • Physical Facilities (Buildings, Laboratories, Library etc.) • Teaching & Learning Process • Students • Graduates

Entering Students Class Interactions Assignments & Tutorials T & L Library Work Language Lab Assessments Student Support Services Computer Work Graduation SYSTEMATIC APPROACH

PreparingTables Organizing Verifying Collecting Summary …………… …………… Checking Consistencyacross tables Analyzing Each Table Performance - Trends Profile - Compare with Norms Summary …………… …………… STAGES IN DATA ANALYSIS

SWOT Analysis CURRENT SITUATION Strengths Weaknesses ………… ………… ………… ………… Opportunities Threats …………. ………… …………. ………… Root-Cause Analysis Restraining forces Force-Field Analysis DATA Problem Statement 1. …………………… 2. …………………… 3. ……………………. etc. Driving forces SITUATIONAL ANALYSIS

SELF EVALUATION (SE) • Purpose of SE is Not To Prove, but To Improve • Should involve all the Stakeholders • Should consider both the Strengths & Weaknesses • Different SERs for different purposes (Institutional Review & UDG) ?????

SE + Teamwork+ External Support With SE+ Own Capacity IMPACT OF SELF EVALUATION Quality & Relevance Desired Situation With SE+ Teamwork Current Situation Without SE Time

S > W O > T External Data Internal Data Strengths Weaknesses ………… ………… ………… ………… Opportunities Threats …………. ………… …………. ………… SWOT Analysis ImprovementStrategy Expansion S < W O < T Summary …………… …………… Summary …………… …………… Consolidation SWOT ANALYSIS

Why? Why? Why? Why? PROBLEM IDENTIFICATION ROOT CAUSE Partial Solution SYMPTOM

PoorEthnic Harmony GoodGPA GreatLectures UnemployedGraduates On-time completion Poor IT Skills Long waiting time GoodStaff Dedication Poor Facilities StaffOverload Problem 1 Problem 2 Problem 3 ROOT-CAUSE ANALYSIS

EXAMPLE Diagnose Symptoms Symptoms Repeating Courses - High English Proficiency - Poor Improve English Proficiency Cause Root Cross-Table Analysis - Find Linkages Problem Statement 1. …………………… 2. …………………… 3. ……………………. etc. Summary …………… …………… Summary …………… …………… ROOT-CAUSE ANALYSIS 1. Length of Study - Higher 2. Thesis Writing - Delays

Symptom Cause Root ROOT-CAUSE ANALYSIS EXAMPLE 2 Conflicts between students and local villagers Clothing frequently stolen from hostels Lack of interaction between the University & villagers

NEXT STEPS • Read, understand & familiarize the Guidelines • If you need any clarification, do not hesitate to contact PPDU • Based on the Guidelines identify • Data Required • Purpose/Use of the Data • Where can you Collect Data • How to Collect Data

Data Collection Data Analysis Problem Identification Improvement Plan - Designing Activities Next Lecture

Questions !

Lec. 7. Data Collection, Analysis & Problem Identification