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San Mateo Behavioral Health and Recovery Services AVATAR 2010 Upgrade

San Mateo Behavioral Health and Recovery Services AVATAR 2010 Upgrade. What is Avatar 2010?. Avatar 2010 is an upgrade to the Avatar application. Avatar 2010 will be installed on all user accounts. Use the same Avatar icon from the Start menu or desktop. Why upgrade to Avatar 2010?.

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San Mateo Behavioral Health and Recovery Services AVATAR 2010 Upgrade

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  1. San Mateo Behavioral Health and Recovery ServicesAVATAR 2010Upgrade

  2. What is Avatar 2010? • Avatar 2010 is an upgrade to the Avatar application. • Avatar 2010 will be installed on all user accounts. • Use the same Avatar icon from the Start menu or desktop.

  3. Why upgrade to Avatar 2010? • State and Federal regulations mandate that confidentiality of the AOD chart be maintained separately from the Mental Health chart. The upgrade to Avatar 2010 will meet these requirements. • To maintain confidentiality, Mental Health providers will have a new “System Code” to use to login. This newSystem Code is SMMH. • AOD providers will have a different System Code when they sign/log on to access AOD records. * System Code Exceptions: There are some users that will not use SMMH (Program Office & Call Center). You will be notified if you have another system code.

  4. When will the upgrade happen? • The upgrade is happening over the weekend of June 2 & 3. • AVATAR will be unavailable from Friday, June 1 at 5:30 pm until Monday, June 4 at 6:00 a.m. • When you sign on to Avatar on Monday, June 4, Mental Health providers will use the System Code (“SMMH”) and will be using Avatar 2010. *see System Code Exception Only, previous slide

  5. What’s new? A. There is anew look to the opening screen of Avatar

  6. Your User Name and Password are the same. Only the System Code changes.Your Caseload and “To Do” list will be brought forward to your Avatar 2010 Homepage. B. New System Code - SMMH New Code SMMH Your User ID Your Password

  7. C. Avatar Homepage also has a new look and the screen has new color and spacing. Same Tasks Frame Not Used New Tasks Bar matches picture icons

  8. D.Menu Frame- the Menu Frameremains the same E.Belowthe Task Frame are Picture Icons that match with the Tasks Bar. The Tasks Bar nowincludes the Picture Icons!

  9. Other changes to the Tasks bar include: My “To Do” list - now shows a number: number The first number on the left is the totalnumber of “To Do” items The number after the colon on the rightis the number of “To Do” itemsadded in the last 24 hours. This shows 4 TO DO items and 1 item added in past 24 Hours

  10. “My Preferences”: From “My Preferences”, on the Start Up Tab set the opening Avatar screen be your “To Do” list or “My Favorites” Uncheck the box to prevent the empty “Did You Know…” box from appearing.

  11. F. My Caseload:Clients will be listed and with indicators preceding client names. • If the client is new to the caseload the client name will be highlighted in yellow. • If there are NO TO DO items older than 24 hours there will be • If the chart has one or more client documents overdue, isthere will be • If the chart has “To Do” items that are more than 24 hours old there will be

  12. My Caseload Illustration Clients will be listed but there will now be indicators preceding a client name. Chart hasNO To Do items older than 24 hours Chart has To Do items over 24 hours old New Clienthighlighted and with TO DO more than 24 hours old Charts has one or more client documents that are overdue

  13. G. “Did You Know...” window on the right hand side of the screen. Currently not working and will not be used. You can turn off the window in “My Preferences”.

  14. H. “Color Vision Deficiency” setting is now available. • Submit a Help Desk request to your supervisor or the Avatar team and your “user code” can be changed to “Color Vision Deficient”. • Once this change is activated, items in the “red” required fields will show in BOLD and will be Underlined.

  15. “Color Vision Deficiency” All field labels will appear in BLACK with required fields BOLD and underlined. If a field or component of a field has the focus it will be outlined.

  16. I. Select Client Screen: This screen has a different look... • Client search resultsnow show in the bottom halfof the screen. • Alternative look-up is still there. • The Up and downarrows on the keyboard can be used to scroll through • names and the Enter key can be used to highlight a row. Here’s the Alternative Look Up Search Enter Key will highlight the row

  17. J. Date Fields • All Date fields in the Avatar 2010 application have anew ‘Date Picker’ calendar icon outside of date entry box that brings up a calendar for selecting a Date. • Once a date is selected it will default into the field. The date calendar can also be accessed by double-clicking in the Date field.

  18. J. Missing “Required Field” indicators • All fields in any document are important and should be completed if there is information to do so. • The new Avatar 2010 feature is to “Flag” each emptyrequiredfield and each Tab where the field appears when the document is saved. • “Flags” will make it easier to findwhat is missing from a document saved as DRAFT, or if a document has some fields incomplete or missing an entry. • The “Flag”will not appear as you are entering information. • When you submit your document, if any required fields are missing data, a message box notifies you there is a missing field. • Click OK and a visual indicator or “Flag” appears next to each missing field, and each tab containing a missing required field (s). • When all required fields are filled in, the flag on the tab will clear. If none of the tabs on a form have a “Flag”, all required fields have been filled in.

  19. Missing “Required Field” indicators Tab Flags Field Flags Calendar

  20. K. Spelling Error Indicators In scrolling and non scrolling text fields, anymisspelled words will have a visual cue, similar to Microsoft Word or Outlook. “Name” and “Process Search” fields do not have these indicators. Mis-spelling Cue

  21. L. Progress Notes DRAFT Status and the Draft Watermark: When DRAFT is selected, the watermark automatically appears in the background.

  22. M. Chart Review • Launch Chart Review as stand alone function without having to first openanother option! • The Menu Path is CWS→ Reports→ Chart Review • You can alsoRight click on a client either in “My Caseload” or “My Session” and select Chart Review. • From Chart Review, exit the screen by clicking on Dismiss. • Chart Review will still be available whenever another document or report opens! RIGHT click on the client’s name in either My Caseload or My Session. You can select Chart Review from this Pop Up

  23. N. New Fields and Drop Down List Selections • Because of the upgrade to Avatar 2010, you may see some changestoselections in the drop down lists. Continue to use the one(s) most appropriate to your client(s). • Some forms will have new fields. For example, on the Admission form, next to each phone number is the question “OK to contact?”. Use the new fields if they apply to your client(s).

  24. Questions? If you have questions about the changes or problems using Avatar, contact the ISD Help Desk at 650-573-3400 or isdhelpdesk@smcgov.org For more Avatar information, please visit http://smchealth.org/avatar

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