10.1-10.4 Presentation of information

1. 10.1-10.4 Presentation of information Mandy Ho S4C Annie Lau S4C

2. 10.1 Different Ways of Presenting Information • Lists • Tables • Charts • Graphical

3. Lists • Common types • Ordered list • Unordered list • Nested list • Consists of order list within itself

4. Tables • Structures way to present information in tabular form • Useful • Present a number of records at the same time • Present information in a meaningful order • Compare the characteristics of two or more items

6. Charts • Graphical presentation for numeric data • Widely used for presenting tabular data • Advantages: • enhance the reader's understanding by visualizing the data through a simple graphical format • facilitate data analysis and interpretation by summarizing the results

7. Types of chart • Bar chart • demonstrate the relative values of quantities • Pie chart • Show the relative proportions of quantities • Line chart • demonstrate a trend or a relationship between two properties

8. Graphical Presentations • Understand easily • Can be presented clearly through illustrations • Advantages: • Arouse the interest of audience • illustrate abstract concepts through the image of concrete objects • Present information in a more organized manner

9. 10.2 Using Multimedia Elements in a Presentation • Text • Graphics • Animation • Audio • Video

10. deliver information effectively make the presentation more attractive Created by a using appropriate application software Also capture though hardware

14. 10.3 Creating a Presentation Planning for the presentation Collecting and selecting appropriate information Organizing relevant information Introducing interactive elements Conducing the presentation • The last twp steps help to give an attractive presentation by introducing special elements or using certain communication skills

15. Planning for the Presentation • Objective • Setting a clear objective of the presentation • Choose a right topic • Audience • Important to know the background of your audience • e.g. For children should include pictures, videos • Content • Meaningful and relevant to the topic • Organized to support the main argument • Lead to the desired conclusion • Time Allocation • Should plan the time for each part clearly

16. Form of the presentation • Sequential form • Hierarchical form • Means of presentations • Slide show • Web-based presentation • Multimedia document

17. Collecting and Selecting Appropriate Information • Collected from various sources • e.g. library, the internet • Should be carefully studied, filtered and organized • precise and concise • required to make a note of the source to give credit to the authors of the information

18. Organizing the Relevant Information • Introduction • Explain the main objective at the beginning • The Body • Explain one by one • Keep the explanations of each key point simple and short • Audience easily to understand • Conclusion • Re-emphasize the key points and the important • should include a brief ’Question and Answer’ section after the presentation

19. Creating a Storyboard • As a draft of the presentation • Description of the storyboard template or outlook • The background colour and tone of the presentation • The layout of the slides • The text attributes of titles, subtitles and the main textthe line spacing between the text • Sequence of slides • Think about whether a multimedia element is necessary for presenting the desired information • Which type of element should be used

21. Introducing Interactive Elements • Two-way process between the audience and the presentation • Audience to interact or even take control the presentation

22. Conducing an Effective Presentation • Good idea to make an extra copy for backup and print the presentation notes • Should highlight the keywords on the notes

23. Important point should remember when deliver a presentation : • Introduce yourself and any team members to your audience • Speak loudly and clearly at a moderate speed • Familiarize the audience with the background information to your presentation • Proceed in a logical manner • Point to graphs, charts, etc., when you refer to them • Give credits to those who contributes to the presentation • At the end, ask the audience if there are any questions they would like to ask • Thank the audience for attending

24. Working Environment of Microsoft PowerPoint 2007 Command tab Office button Dialog Box Launcher Group Quick Access Toolbar Ribbon Placeholders Slide pane Thumbnail Slider / Outline pane Zoom slider Theme Notes pane Views button

26. Adding slides and Changing Themes

27. Adding slides

28. Changing Themes

29. Adding test and inserting images into slides

30. Adding test Font group Paragraph group

31. inserting images

32. Inserting tables and chart into slides

33. Inserting tables

34. Inserting chart

35. Inserting audio and movies into slides

36. Inserting audio

38. Inserting movies

39. Is the way that one slide changes to next slide in a slide show. 3 others way can be made: Setting the seed of a transition Applying a transition sound effect Specifying the event to activate the slide transition Adding slide transition effects

40. Specify the event to start a slide transition Apply a transition sound effect Change the speed of slide transition Apply a slide transition to all slides

41. The Notes pane under the Slide pane allows users to type the notes for the slide but it is not shown on the slide Adding and printing notes

42. printing notes