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Presenting Abstracts

Presenting Abstracts. Dr Nirmal Kandel, MBBS, MA, MPH Disease Surveillance and Epidemiology WHO - Indonesia. Outline. Things to ‘THINK’ about Planning of the presentation Preparation Presentation. Things to ‘THINK’ about.

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Presenting Abstracts

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  1. Presenting Abstracts Dr Nirmal Kandel, MBBS, MA, MPH Disease Surveillance and Epidemiology WHO - Indonesia

  2. Outline • Things to ‘THINK’ about • Planning of the presentation • Preparation • Presentation

  3. Things to ‘THINK’ about • Oral Communication is different from written communication • Single chance to hear you and can't "re-read" when they get confused • Two well-know ways to communicate • K.I.S.S (Keep it simple and stupid) • Repeat key insights • Think about your audience • Experts in your sub-area, some are experts in the general area, and others know little or nothing • Who is most important to you? • Can you still leave others with something?

  4. Things to ‘THINK’ about • Think about your rhetorical goals • Two rhetorical goals • Leave your audience with a clear picture of the gist of your contribution, and • Make them want to read your paper. • Practice in public • It is hard distilling work down to 7 or 10 minutes

  5. Planning of the presentation • Hardware for presentations • Know about the audience • System of audio visuals…. Session rooms etc • Title (your abstract title) • Follow Three “S”: Select, Synthesize, and Simplify • Select from the written article the points to present • Synthesize the information in the article to package (time available) • Simplify the presentation of the data (easily followed and understood)

  6. Preparation • Preparation of text • Avoid too much detail and resist the temptation to overload the presentation with information • Avoid Jargon and abbreviations, unless they are clear to all the audiences • Aim at the average person in the audience • Use plain English • Normally Three Parts • Introduction • Main message • Conclusion

  7. Preparation…..Slides…. • Title/author/affiliation (1 slide) • Outline (1 slide) - Give talk structure. • Background • Problem Statement (1-2 slides)(Why should anyone care? Most researchers overestimate how much the audience knows about the problem they are attacking.) • Related Work (0-1 slides)Cover superficially or omit; refer people to your paper. • Methods (1 – 2 slides)Cover quickly in short talks; refer people to your paper.

  8. Preparation…..Slides…. • Results (4-6 slides) • Present key results and key insights - main body of the talk. • Do not superficially cover all results; cover key result well. • Do not just present numbers; interpret them to give insights. • Do not put up large tables of numbers. • Summary (1 slide) • References (1 slide) • Acknowledgement (1 slide)

  9. Preparation…..Cont…. • Rehearsal • Practice, Practice and Practice • Helps to present on allocated time • Average rate of delivery – 120 words per minute • 10 minute presentation – not > 5 pages of double –spaced text • A general Rule: • One slide /minute – slide containing information • One slide/5-10 seconds – slide contains only titles, key words etc • Don’t skip the slides during presentation – shows poor preparation

  10. Preparation…..Cont…. • Preparation of visual aids: Speaking visually • Holds the attention • Presenting the data in a clear way • Delivering without reading notes • Slides – types – text slides, data slides (tables, graphs, flow charts) and figure slides • A mix – maintain the interest of the audience • Graphs should replace tables - Scatter graphs • Drawings and pictures – meant for humor – respect the sensitivity too

  11. Preparation…..Cont…. • Tips in slide preparation • Too much on one slide – Don’t • Upper case letters - less legible than lower case letters: use lower case letters • Use color for improve understanding rather than decoration • Select colors that project well • Popular: blue and white; and green and yellow • Red is difficult to read • Limit the color

  12. Presentation Challenge is to hold the attention of the audience • Get Ready • Speak Well • Manage your slides • Keep to the time • Be prepared to answer questions

  13. Reference • WHO Regional Publications, Eastern Mediterranean Series 30. A Practical Guide for Health Researchers. World Health Organization, EMRO: Cairo 2004; Ch 13: 162-171 (link available http://www.emro.who.int/dsaf/dsa237.pdf ) • Lashford LS. Presenting a scientific paper, including the pitfalls, Archives of Disease in Childhood, 1995, 73: 168-169 • Smith R. How not to give a presentation. British Medical Hournal, 2000, 321:1570-1571

  14. Thank You

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