CIPD Foundation Level Core Unit

1. CIPD Foundation LevelCore Unit Recording, Analysing and Using Human Resource Information

2. CIPD Foundation Level Core Unit

3. What do we need to know about each other? • What am I doing here? • Brief background • Something unique about me! • How would I describe my personality? CIPD Foundation Level Core Unit

4. Aim • To develop the candidate’s understanding of the important contribution that accurate data, whether stored manually or electronically, can make to the human resources (HR) or learning and development (LD) function. CIPD Foundation Level Core Unit

5. Learning Objectives • Identify what data needs to be collected to support HR and LD practices • Describe how HR and LD data should be recorded, managed and stored • Be able to analyse HR information and present findings to inform decision making CIPD Foundation Level Core Unit

6. Data, Information and Knowledge • Data - basic building blocks, that are known facts; data can be quantitativeor qualitative • Information - data arranged into meaningful patterns • Knowledge – the application and productive use of information CIPD Foundation Level Core Unit

7. GROUP 1 Why do organisations need to have HR and LD data? What are the most common types of HR and LD records and reports kept by organisations? GROUP 2 What HR and LD information would you expect to find in an individual employees file? From what sources is HR and LD data collected? Syndicate Work GROUP 3 • If you were setting up a HR and LD information system what factors would you consider? • What are the advantages of a computerised information system? CIPD Foundation Level Core Unit

8. CIPD Foundation Level Core Unit

9. Data Protection Act 1998 (DPA) • Applies to personal data in a “relevant filing system” - computerised, manual or any other format, as long as the data is in a system that allows the information to be readily accessible. • Most personnel and employment files will be covered by the DPA. CIPD Foundation Level Core Unit

10. Principles of Data Protection Data must be: • fairly and lawfully processed • processed for limited purposes • adequate, relevant and not excessive • accurate • not kept for longer than is necessary • processed in line the rights of data subjects • secure • not transferred to countries outside the EU without adequate protection CIPD Foundation Level Core Unit

11. How Long to Keep Records (mandatory) CIPD Foundation Level Core Unit

12. How Long to Keep Records (guidelines) CIPD Foundation Level Core Unit

13. Aim • To develop the candidate’s understanding of the important contribution that accurate data, whether stored manually or electronically, can make to the human resources (HR) or learning and development (LD) function. CIPD Foundation Level Core Unit

14. Learning Objectives • Identify what data needs to be collected to support HR and LD practices • Describe how HR and LD data should be recorded, managed and stored • Be able to analyse HR information and present findings to inform decision making CIPD Foundation Level Core Unit

15. CIPD Foundation Level Core Unit