BUS 1040 Project Management Week 12

1. BUS 1040 Project Management Week 12 • Agenda: • Collect Group Final Written Project - see next slide for deadline • Group Presentations. See slide for your day of the week. • Team Quiz on Team function. • Team Quiz on Project Manager. • Review this week’s PowerPoint. • Home assignment – review next week’s quiz on web site Project Organizations. Professor Fred Pentney

2. Final Written Group Project etc. • Collecting in the first 10 minutes of class. • After that will be considered late • Lates will receive a max. mark of 50% if it meets that grade. • Marks for Written report and Presentation will be provided on Web CT prior to you writing your Final Exam so you know your current earned marks entering Exam. • No corrections to Weekly posted marks will be made after Week 12. Professor Fred Pentney

3. BUS 1040 Project Management Week 12This Monday – see other lists class only • 10 mins each plus set up . Please no “Traffic” during presentations • Break. Exam review Professor Fred Pentney

4. BUS 1040 Project Management Week 12This is Wednesday class only – see other lists • 10 mins each plus set up . Please no “Traffic” during presentations • Break then finish presentations. Then Quizzes. Team and Project Manager. Exam review Professor Fred Pentney

5. BUS 1040 Project Management Week 12. This is Friday class only – see other lists • 10 mins each plus set up . Please no “Traffic” during presentations. Break then finish presentations. • Then Quizzes. Team and Project Manager. Exam review Professor Fred Pentney

6. Type of Exam • T and F • Multiple choice. You will be given a choice of 1 extra question for SA • Short Answer – space limits provided. • Will ask for checklists for problem solving • Will give scenarios and you apply to provided blank forms • Long Answers. Total score 100. Worth 30% of Term marks. Professor Fred Pentney

7. Planning for marks. • To assist you during exam review period • Quizzes will all be on web site. Must come to class for answers. • Let Instructor know your comfort level on various topics. Need feedback early enough so Instructor can work with you! • Extra tuition avail. Doesn’t have to be with your own class. • Mon. After 6 PM. Room 218 St. James • Every Wed. 12.30 PM meet Room 124 in Financial Building - see notice • Fri. 2.05. 30minutes only. Meet Room 124 in Financial Building - see notice Other times by appointment. • Send questions by Email. Answers posted on Y.A.Q. web page for all students to review. Check it out . Professor Fred Pentney

8. Key review study areas Revisit: • Relationships of R.F.P. to Proposal, Plan and Project • Relationship of the WBS to Responsibility Matrix, Estimate, Schedule and the S.O.W. New from second semester • Estimating. Various methods, terms and applications • Resources. What are they. Planning and reallocation • Monitoring and Controls – see slides ahead • Documentation and Reporting – see slides ahead • Communication – various methods. Developing a Comm. Matrix • Project Close out. Procedures and reports and H.R. factors Professor Fred Pentney

9. Key review study areas continued: • Project organizational types/structures and their effect on projects • Project Manager characteristics and role • Team building and development • Effective Meetings • Conflict Resolution – Negotiation • Ms Project. Software pros and cons. • Use of MS Project. Knowing various screens and inputs and reports. Professor Fred Pentney

10. Estimating review: Estimating unknowns-review • Estimate a phase rather than whole project. • Use your WBS to break down task into really small packages to identify hidden potential costs. • Build in some acceptable “cushions” for budget and time Promote efficiencies. • Look at the history file of projects. Professor Fred Pentney

11. Review: Monitor and Controls Why do we Monitor? To keep project in control. How do we monitor? Monitor the budget, schedule and performance to assess scope creep • Set standards and benchmarks early • Record variances from forecast schedules and budget using Status Reports for input • Calculate Earned value using the reported values • Calculate Performance Indicators. CPI • Respond quickly to indicators of variance – cost and schedule – see other slides Professor Fred Pentney

12. How do we control the project – stop Scope Creep? • Scope creep is the most common problem - it can be the schedule, budget or quality that is affected. Assess using your Status Reports information from item #1 1. Review the changes occurring from plan 2. Translate into time, $ and performance (quality) 3. Do a cost benefit analysis 4. Get changes approved 5. Communicate to all who need to know + docs. 6. Monitor the effect of the changes Professor Fred Pentney

13. Scope creep. Plan, monitor, control/correct Professor Fred Pentney

14. Review controls: Professor Fred Pentney

15. Review controls: Professor Fred Pentney

16. Close Out Project. Audit your project close. When? Might be at the end of a project phase or on delivery/completion of the project. Need ‘Reports” review –Change Order requests and Issues logs • Need financial accounts reconciled • Need customer’s formal acceptance of the deliverables • Develop a lessons learned log from final meetings and surveys. Poll all participants for input both your Teams, Customer, Management and Vendors: what worked, what should we do differently. Focus on estimating, communication, risk management and change controls. • Organize all project documents for future referral/access • Pass on necessary documents • Celebrate completion, Network. Exchange contact info. Professor Fred Pentney

17. Home assignment • Complete the Quizzes provided on web site • Project Organizations. • Bring your answers to class so we can review them in Wk. 13 Professor Fred Pentney