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BUS 1040 Project Management. Wk. 9 Agenda

BUS 1040 Project Management. Wk. 9 Agenda. Collect Wk. 8 Home Assignment at start of class – discuss Resource allocation and leveling Communication continued: Types of meetings Negotiation Scope control Monitoring and Control: Forms, Reporting Apply learning to your Group Project

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BUS 1040 Project Management. Wk. 9 Agenda

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  1. BUS 1040: Wk. 9 Prof. Fred Pentney BUS 1040 Project Management. Wk. 9 Agenda Collect Wk. 8 Home Assignment at start of class – discuss • Resource allocation and leveling • Communication continued: • Types of meetings • Negotiation • Scope control • Monitoring and Control: Forms, Reporting Apply learning to your Group Project • Final Project in class group work – • This week Home Assignment due Wk 10.

  2. Top down + Top down - Bottom up + Bottom up - BUS 1040: Wk. 9 Prof. Fred Pentney Review : Top down vs. bottom up - estimating

  3. BUS 1040: Wk. 9 Prof. Fred Pentney Review questions: • Pros and cons of Top Down vs. Bottom up est. • Provide an example of a parametric estimate • Relationship of the estimate to the S.O.W and the WBS and project completion • Example of a project that couldn’t be completed because they didn’t have enough $

  4. BUS 1040: Wk. 9 Prof. Fred Pentney RWD Technologies case. • Whose 1 second =$100,000? • Job training reduced to days from weeks • ERP implementations -what is ERP? • Web based applications for document management - give a personal example in class

  5. BUS 1040: Wk. 9 Prof. Fred Pentney Estimate related items you might add to your written report. • Decided which items to include when estimating costs? Resources and materials. Should be completed by now and submitted to PM on XL spreadsheets? • Have you described an example/s of resource leveling? • Described the method of estimating you used to get your hi level estimate? • Forecasted project cost at completion – if you used a phased estimate approach? • Shown managing cash flow – used bar charts, graphs? • New item - your Project stakeholders-organizational structure - a diagram

  6. BUS 1040: Wk. 9 Prof. Fred Pentney Organizational Structures . Verzuh p. 28-31 1. Project Oriented - as in the 3M company 2. Matrix Organizations that have a mixture of Functional and Project Management - most progressive organizations 3. Functional Organizations that simply provide services in a traditional fashion • If you are a Project Manager or Team Member you need to know who has authority or how to obtain it.

  7. BUS 1040: Wk. 9 Prof. Fred Pentney Organizational Structures - authority ? PM MGR MGR TM TM TM TM TM TM TM

  8. BUS 1040: Wk. 9 Prof. Fred Pentney Pros and cons of different Org. structures

  9. BUS 1040: Wk. 9 Prof. Fred Pentney Monitoring & controlling costs, & checking for “variances” • Monitor - do planned checks Collect and dispense information through meetings. • Kick off meetings. p 227 • Status review meetings. p. 228 • Problem solving using meetings – use various reports. Open Tasks p. 229 and Issues p. 230 • Technical specification review meetings (next week) • Control by Communicating changes to all affected

  10. BUS 1040: Wk. 9 Prof. Fred Pentney Group dynamics during project:

  11. BUS 1040: Wk. 9 Prof. Fred Pentney Using negotiation for problem solving • Method on handout can be used in your personal or professional life • Discuss a negotiable situation with a partner and make notes to confirm completion of each step of the process

  12. BUS 1040: Wk. 9 Prof. Fred Pentney Good communication continued: Purpose of and benefits of good communication • Team members know what they are responsible for • Team coordinates they know how what they do affects others • Team members provide and receive Status Report information • Team Members are kept informed of all changes to the project and authority that may affect them

  13. BUS 1040: Wk. 9 Prof. Fred Pentney Meeting agendas. • Have you included a Meeting Agenda in your Final Report? • Design one with you group in class • Problem solve an item (group behavior or scope control) an identified problem solving method from the text • Submit your Agenda and minutes for the problem solving to Instructor for 2 marks • Put a good finished copy of above 2 documents in your Final Written Report.

  14. BUS 1040: Wk. 9 Prof. Fred Pentney Home assignment: • Work with Group on Final Project • Finish off: create an Meeting Agenda template and conduct a problem solving* meeting - provide Agenda and minutes to Instructor Wk. 10 start of class, 2 marks. • * an item of Group/Team or Scope Control

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