Displaying and Printing Class Rolls

1. Displaying and Printing Class Rolls Displaying & Printing Class Rolls Tutorial v2

2. Learning Objectives As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures. This online tutorial will describe the process by which class rolls can be viewed, printed, and downloaded via the myUK portal. Displaying & Printing Class Rolls Tutorial v2

3. Learning Objectives • After completing this tutorial, you should be able to: • Display class rolls • Print class rolls • Export class rolls to Excel Displaying & Printing Class Rolls Tutorial v2

4. myHelp CM Portal Access • In order to access electronic class rolls, the user needs: • To be designated as either the instructor of record for the course or identified as a valid appraiser of the course • To sign a Statement of Responsibility (SOR) form located athttp://www.uky.edu/IRIS/ • If you do not have access, please work with your college contact to get this access assigned • The college contact list is located athttp://www.uky.edu/IRIS/CM/cm_group.html Displaying & Printing Class Rolls Tutorial v2

5. myHelp CM Portal Access • Establishing access is a one-time process for each user • After reviewing this tutorial, please complete the brief survey available on the myHelp website • http://myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.html • Comments are welcome and are used to improve this tutorial • Questions or suggestions may be directed to: • IRIS Training iristraining@email.uky.edu 257-3943 Displaying & Printing Class Rolls Tutorial v2

6. Web Portal Navigation To use the myUKCampus Management portal, go to https://myuk.uky.edu/irj/portal Displaying & Printing Class Rolls Tutorial v2

7. Web Portal Navigation Enter your AD (or MC) User ID and Password, then click on the Log On button Displaying & Printing Class Rolls Tutorial v2

8. Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one Displaying & Printing Class Rolls Tutorial v2

9. Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click the Student Administration tab Displaying & Printing Class Rolls Tutorial v2

10. Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users Displaying & Printing Class Rolls Tutorial v2

11. Electronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course Electronic class rolls Displaying & Printing Class Rolls Tutorial v2

12. Electronic Class Rolls Navigation Click Faculty Services Displaying & Printing Class Rolls Tutorial v2

13. Electronic Class Rolls Click Class Rolls Displaying & Printing Class Rolls Tutorial v2

14. Electronic Class Rolls To choose the appropriate Academic Year and Term, click on the Drop-down List icon Displaying & Printing Class Rolls Tutorial v2

15. Electronic Class Rolls Double-click on the appropriate year and term Displaying & Printing Class Rolls Tutorial v2

16. Electronic Class Rolls Type the course subject and number into the Course Subject & Number field Remember: When typing a two-digit Course Subject, you will need to type two spaces before you type the Course Number Displaying & Printing Class Rolls Tutorial v2

17. Electronic Class Rolls Click on the Search button Displaying & Printing Class Rolls Tutorial v2

18. Electronic Class Rolls A list of courses that match the criteria will display Click on the SW 505 link Displaying & Printing Class Rolls Tutorial v2

19. Electronic Class Rolls A list of all possible class rolls for the course will display. Displaying & Printing Class Rolls Tutorial v2

20. Electronic Class Rolls • Section information includes: • Meeting Times • Event Type (Lecture, Lab, etc.) • Instructor • Room Capacity • Course Capacity • Number of Students Enrolled • Course Waitlist Availability • Number of Students on Waitlist Displaying & Printing Class Rolls Tutorial v2

21. Electronic Class Rolls Click on the Section link Displaying & Printing Class Rolls Tutorial v2

22. Electronic Class Rolls • Information includes: • Last Name • First Name • Student ID • Username • Degree • Major (Minor) • Classification To print, click on the Printer Friendly link Displaying & Printing Class Rolls Tutorial v2

23. Electronic Class Rolls When the roll displays, click on the Printer icon Displaying & Printing Class Rolls Tutorial v2

24. Electronic Class Rolls Click on the Close icon to close the roll Displaying & Printing Class Rolls Tutorial v2

25. Electronic Class Rolls To export the data to Excel, click on the Export to Excel link Displaying & Printing Class Rolls Tutorial v2

26. Electronic Class Rolls Click on the Save link Displaying & Printing Class Rolls Tutorial v2

27. Electronic Class Rolls Save the file by choosing the appropriate folder on your computer, changing the File Name, then click on the Save button Displaying & Printing Class Rolls Tutorial v2

28. Electronic Class Rolls Summary • Display Class Rolls • Print Class Rolls • Export Class Rolls to Excel Displaying & Printing Class Rolls Tutorial v2

29. Help • Questions or suggestions about the Class Rolls and Mid-term Grading Tutorials may be directed to: • IRIS Training iristraining@email.uky.edu 257-3943 • Additional Resources may be found on myHelp: • http://myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading.html Displaying & Printing Class Rolls Tutorial v2

30. Electronic Class Rolls Survey • After reviewing this tutorial, please complete the brief survey available on the myHelp website • http://myhelp.uky.edu/rwd/HTML/CM/Rolls_Survey.html • Comments are welcome and are used to improve this tutorial Displaying & Printing Class Rolls Tutorial v2