DODAAC’s linked to CAGE Army's DODAAC assignment process

1. DODAAC’s linked to CAGE Army's DODAAC assignment process Presented by: Tara Bigelow October 25, 2012

2. Summary How the Commercial and Government Entity (CAGE) code office directly helps the warfighter by issuing a CAGE code for the purpose of obtaining a Department of Defense Activity Address Code (DODAAC)

3. What is a DODAAC? • Department of Defense Activity Address Code (DODAAC) • It is a six position code that uniquely identifies a unit, activity or organization that has the authority to requisition and/or receive material • These codes are important for Defense Department financial, contracting, and auditing records.

4. DODAAC Series for Army Contractor Assignment • The Different Series are: • Army is responsible for the W, C, and A series DODAACs. (W does not apply to CAGE code) • Air Force is responsible for the E, F and J • Coast Guard is responsible for the Z series • Defense Logistics Agency (DLA)is responsible for S, U, and H • General Service Administration (GSA) is responsible for G and 0-9 • Marines are responsible for M and L • Navy is responsible for Q, N, V, and R

5. Initial Coordination for Army DODAAC’s COMMERCIAL ACTIVITY MAJOR ARMY COMMAND (MACOM) • Responsible for registering company with System for Award Management (SAM) database or filling out a DD2051 form to obtain a valid Commercial and Government Entity (CAGE) code. Vendor is responsible for keeping CAGE data updated. • The CAGE address applicable to the contractor for whose contract the DODAAC is being requested must match the shipping address in the DODAAC request. • Contracting Officer’s Representative (COR)determines and identifies requirement for a Contractor DODAAC. • Receives location CAGE from Contractor. • Provides Army Network Station (ANS) with: • -Contract number • -Contract effective date • -Contract expiration date • -Valid CAGE code

6. Contractor for DODAAC: • Army Network Station (ANS) Coordinator What they do:Review submitted new or change requests from the Contracting Officer’s Representative (COR)to ensure all necessary information is provided including: Contract Number, Contract Expiration Date, Fiscal Station Number (FSN), etc.Ensures submission of Valid Cage Code/Sub Cage Code by cross referencing with SAM/BINCS.Finalizes Contractor DoDAAC request and submits further for approval.

7. Contractor DODAAC Maintenance Menu • Create New Contractor DODAAC • Change Contractor DODAAC • Extend Contractor DODAAC • Reinstate Contractor DODAAC • Inactivate (Delete) Contractor DODAAC

8. Create New Contractor DODAAC Required Elements Include: Contract number Contract expiration date Valid CAGE code registered in SAM (System for Award Management) SUBCAGE (if applicable) FSN

9. Apart of Series C • Mailing/Prime Contractor CAGE • Sub-CAGE Shipping or if Prime has separate shipping • Always billing

10. In Conclusion • The Commercial and Government Entity (CAGE) code office issues and ultimately maintains the CAGE codes for the DODAAC’s. • The CAGE code holds the information of the physical location, Legal Business Name, TIN, etc. of the DODAAC • What to take away: • We (CAGE) help the warfighter receive a variety of supplies and parts to a certain receiving dock/location (DODAAC), by issuing the CAGE to the vender to create the contract so they can then set-up the DODAAC. As presented earlier the data we enter or approve, is cross referenced in Business Identification Number Cross-Reference System (BINCS) so it is very important we continue to ensure data quality. Logistics Pipe-line

11. LOGSA-Logistics Support Activity